Copying, Sealing of the Agency, and Marking Levels of Urgency and Confidentiality in Clerical Work of the Ministry of Home Affairs
Based on Article 18 of the Regulation on Secretariat and Archive Work of the Ministry of Home Affairs issued with Decision 1032/QD-BNV in 2020, the replication and stamping of the agency's seal, the urgency seal, and confidentiality seal are stipulated as follows:
- Replication and Stamping of the Agency, Organization, and Seals Indicating Confidentiality and Urgency Levels for Paper Documents
a) Outgoing documents are duplicated according to the quantity specified in the "Recipient" section of the document. In cases where the document is sent to multiple places and the document does not list all the recipients, the drafting unit must have an attached Appendix indicating the recipients as the basis for duplication and issuance.
b) The recipients of the document must be specifically identified in the document on the principle that the document is only sent to agencies, organizations, and individuals with the function, authority to resolve, organize implementation, coordinate implementation, report, supervise, and inspect related to the content of the document; it is not sent out of the hierarchy, not sent multiple copies to one subject, and not sent to subjects not related.
c) The replication of confidential documents must ensure conformity with the law on the protection of state secrets and the Regulation on the Protection of State Secrets of the Ministry of Home Affairs.
d) The stamping of the agency, organization, and seals indicating confidentiality and urgency levels is carried out according to the provisions of Appendix I, Decree No. 30/2020/ND-CP dated March 5, 2020, of the Government of Vietnam.
- Digital Signature of Agencies and Organizations for Electronic Documents
a) The digital signature of agencies and organizations is carried out according to the provisions of Appendix I, Decree No. 30/2020/ND-CP dated March 5, 2020, of the Government of Vietnam.
b) For documents attached within the same file of the electronic document: The Ministry's secretariat only digitally signs the agency's digital signature on the main electronic document and does not digitally sign the attached document in that file (reason: the attached document has already been authenticated with a digital signature);
c) For documents attached not within the same file of the electronic document: The Ministry's secretariat digitally signs the agency's digital signature on the main electronic document and digitally signs on the attached document not within the same file.
Respectfully!
