New Points on the Collection and Update of Documents and Materials into the Transport Sector Files

02:44, 11/07/2024

The Ministry of Transport recently signed and promulgated Circular 61/2018/TT-BGTVT amending and supplementing the Regulation on Archival Activities of the Ministry of Transport issued together with Circular 74/2014/TT-BGTVT.

According to Circular 61, each individual is responsible for collecting and updating all documents and materials generated during the process of monitoring and resolving tasks into the corresponding opened file, ensuring the integrity and completeness of the file, and avoiding loss.

Also according to Circular 61, the determination of the value of documents is carried out as follows:

- Determine the value of documents to be permanently preserved and documents to be preserved for a certain period, which must be specified in the number of years.- Documents determined to have no value must be destroyed.

Additionally, the completion records subject to filing with the Ministry Archive are also regulated by Circular 61 as follows:

- Nationally important projects and works according to the resolution of the National Assembly.- Transportation works from level I or higher under projects and works decided on investment by the Ministry of Transport.

See the deadline for filing records in Circular 61/2018/TT-BGTVT effective from July 1, 2019.

- Thanh Lam -

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