What is E-HSMT? Issuance, revisions and clarification of bidding document, E-HSMT in Vietnam

What is E-HSMT? Issuance, revisions and clarification of bidding document, E-HSMT in Vietnam (Internet image)

1. What is E-HSMT?

According to Point n, Clause 4, Article 3 of Circular 08/2022/TT-BKHDT, E-HSMT is bidding document of e-competitive bidding, e-limited bidding, request for proposals of e-shopping according to the standard process, request for quotation of e-shopping according to simplified method.

2. Issuance, revisions and clarification of bidding document, E-HSMT in Vietnam

Issuance, revisions and clarification of bidding document, E-HSMT in Vietnam according to Article 17 of Circular 08/2022/TT-BKHDT as follows:

* Issuance:

- During the publishing of invitation to bid, E-TBMT, the procuring entity must attach the following documents:

+ Decision on approval for bidding document, E-HSMT;

+ Approved bidding document, E-HSMT;

Offline selection of contractors: Bidding documents shall be issued on the System right after the invitation for bid is successfully published; If bidding documents (electronic documents that have been issued on the System) are sold as prescribed in Clause 1 Article 9 of Decree 63/2014/ND-CP, the bidder must pay to the procuring entity an amount equal to the price of the bidding documents when submitting bid package.

The procuring entity is not allowed to issue the bidding documents in form of the paper documents to the bidder.

If the procuring entity issues the paper document, the document does not have its legal validity recognized in order to make and evaluate bid package.

- In case the contents of the bidding document, E-HSMT published on the System are different from the approved contents, the bidding document, E-HSMT issued on the System shall be the basis for making and evaluation of the bid package, E-HSDT.

* Revisions:

- Offline selection of contractors: In case of revisions to the bidding document after being issued, the procuring entity shall publish documents in either of the following ways on the System:

+ A decision on revisions, accompanied by the revisions to the bidding document;

+ A decision on revisions and the bidding document which has been modified, clearly indicating the revisions.

- E-selection of contractors: In case of revisions to E-HSMT after being issued, the procuring entity shall publish the following documents on the System:

+ A decision on revisions, accompanied by the revisions to E-HSMT;

+ Revised E-HSMT.

* Clarification:

- Offline selection of contractor: A bidder requiring any clarification of bidding documents shall contact the procuring entity through the System within at least 03 working days (for domestic bidding) or 05 working days (for international bidding) before the deadline for submission of applications for consideration and handling;

E-selection of contractor: A bidder requiring any clarification of E-HSMT shall contact the procuring entity through the System within at least 03 working days (for domestic bidding) or 05 working days (for international bidding) before the deadline for submission of applications for consideration and handling;

- The procuring entity will respond to any request for clarification of bidding documents and publish the response on the System within at least 02 working days before the deadline for submission of applications;

- The clarification of bidding documents, E-HSMT may not contravene the bidding documents, E-HSMT which has been approved. If the procuring entity deems it necessary to revise the bidding documents, E-HSMT as a result of a clarification,

it shall do so following the procedure above in conformity with the timeframe requirement specified in Point m Clause 1 Article 12 of the Law on Procurement and Point c, Clause 2, Article 64 of Decree 63/2014/ND-CP;

- The procuring entity may hold a pre-bidding convention to discuss any clarification required by bidders where necessary. The procuring entity publishes the invitation to attend the pre-bidding convention on the System.

The communication between the procuring entity and the bidders must be recorded by the procuring entity and published on the System within a maximum of 02 working days from the end of the pre-bidding convention.

Quoc Dat

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