Vietnam: Guidelines for declaration of dossier requesting for C/O via the Internet

According to Article 16 of Circular No. 06/2011/TT-BCT of the Ministry of Industry and Trade of Vietnam, declaration of dossier requesting for C/O via the Internet shall be carried out as follows:

- Traders make the declaration of data as required by the eCOSys at www.ecosys.gov.vn electronic information website based on available, factual information, on dossier requesting for C/O. Traders conduct electronic signatures and transmit this data to the Organization of issuing C/O.

- Within one working day since the date of receiving electronic data transmitted by traders, the Organization of issuing C/O reviews information of electronic declaration of traders and informs the traders of the results of reviewing this information through the Internet at the website www.ecosys.gov.vn. Notice is in one of the following two cases:

+ To agree to issue C/O in the case of declared electronic information in compliance with current regulations;

+ To require traders to conduct the amendments and supplements of information via the Internet. Such requirement of amendments or supplements should state clearly the specific reasons that the Organization of issuing C/O does not accept the traders' declaration, and concurrently, state clearly the specify requirements to amend for trader based on it to amend its declaration on the eCOSys and re-transmit the data of amendments and supplements to the Organization of issuing C/O. The Organization of issuing C/O shall inform to consent to issue C/O only when the electronic information declared is regular.

- After receiving the notification by the Organization of issuing C/O that they agree to issue C/O via the Internet, traders submit a set of dossiers requesting for C/O at the Organization of issuing C/O. The application can be carried out directly or by post.

- After receiving the dossier, the receiving official of the Organization of issuing C/O implements according to provisions in Article 11, Article 12, Article 13 (clause 2, clause 3, and clause 4) and Article 1 of this Circular.

- During the process of reviewing paper records, if detecting that it is false or irregular, the Organization of issuing C/O shall require traders to amend and supplement. Time for issuing C/O shall be calculated from the time of receiving the documents revised and supplemented fully and regularly.

View more details at Circular No. 06/2011/TT-BCT of the Ministry of Industry and Trade of Vietnam, effective from May 04, 2011.

Thuy Tram

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