What is the Citizen Identification Archive in Vietnam? What do the records and documents for issuing and managing the Citizen Identification Card include?
What is the Citizen Identification Archive in Vietnam?
According to the provisions of Article 6 of Circular 10/2016/TT-BCA regarding the citizen identification archive:
Citizen Identification Archive
1. Citizen identification archive is a system of records and documents on citizens' identification that are managed, classified, and arranged in a specific order for information retrieval and exploitation.
...
The citizen identification archive is a system of records and documents on citizens' identification that are managed, classified, and arranged in a specific order for information retrieval and exploitation.
Vietnam: What do the records and documents for issuing and managing the Citizen Identification Card include?
Based on Article 7 of Circular 10/2016/TT-BCA (amended and supplemented by Clause 2, Article 1 of Circular 39/2019/TT-BCA) as follows:
Records, Documents Stored in Citizen Identification Archive
1. The records and documents for the issuance and management of the Citizen Identification Card include:
a) Citizen Identification Card application form;
b) Citizen Identification Card information receipt form;
c) Citizen Identification Card file transfer form (if any);
d) Citizen Identification correction form (if any);
dd) Other documents related to the issuance and management of the Citizen Identification Card.
...
The records and documents on citizens' identification include a collection of papers and documents reflecting basic information about the background and personal traits of the citizen, collected and updated through the issuance and management of the Citizen Identification Card and the ID Card, including:
- Citizen Identification Card application form;- Citizen Identification Card information receipt form;- Citizen Identification Card file transfer form (if any);- Citizen Identification correction form (if any);- Other documents related to the issuance and management of the Citizen Identification Card and other relevant documents.
What is the Citizen Identification Archive in Vietnam? What do the records and documents for issuing and managing the Citizen Identification Card include?
Which agency manages the Citizen Identification Archive in Vietnam?
Based on Clause 3, Article 6 of Circular 10/2016/TT-BCA which stipulates:
Citizen Identification Archive
...
3. The Citizen Identification Archive is established, managed, and preserved by the Administrative Management Police Department on Social Order under the provincial or municipal Police Department in accordance with this Circular and other related legal provisions.
Thus, the Citizen Identification Archive is established, managed, and preserved by the Administrative Management Police Department on Social Order under the provincial or municipal Police Department in accordance with this Circular and other related legal provisions.
What are the regulations on arrangement of records and documents in the Citizen Identification Archive in Vietnam?
Based on Article 9 of Circular 10/2016/TT-BCA:
Arrange Records and Documents into the Citizen Identification Archive
1. Arrange records and documents related to the issuance and management of the Citizen Identification Card, 12-digit ID Card
a) Each citizen’s records and documents are placed in a separate Citizen Identification file folder. If the documents do not fit into one folder, additional folders are created and labeled “volume 1, volume 2, …”;
b) Citizen identification records and documents are arranged in alphabetical order of Vietnamese characters for surname, given name, middle name, date, month, year of birth of the citizens (male and female separately) as recorded on the Citizen Identification file folder.
2. Arrange records and documents related to the issuance and management of the 9-digit ID Card
a) Classification of fingerprint patterns
- Classify fingerprint patterns printed on fingerprint cards according to the Galton-Henry method, fully record 06 group fingerprint classification formulas on the application form and fingerprint card;
- Check classification results and adjust incorrect formulas;
b) Arrange application forms, fingerprint cards
- Application forms are arranged in alphabetical order of Vietnamese characters for surname, given name (male and female separately) and date, month, year of birth;
- Fingerprint cards are arranged in the order of the 06 group fingerprint classification formulas.
3. The means to arrange citizens' identification records and documents include filing cabinets, document shelves, and other means.
Thus, the arrangement of records and documents into the Citizen Identification Archive is as follows:
For the Citizen Identification Card, 12-digit ID Card:
- Each citizen’s records and documents are placed in a separate Citizen Identification file folder.- Citizen identification records and documents are arranged in alphabetical order of Vietnamese characters for surname, given name, middle name, date, month, year of birth of the citizens (male and female separately) as recorded on the Citizen Identification file folder.
For the 9-digit ID Card:
- Classification of fingerprint patterns+ Classify fingerprint patterns printed on fingerprint cards according to the Galton-Henry method, fully record 06 group fingerprint classification formulas on the application form and fingerprint card;+ Check classification results and adjust incorrect formulas;- Arrange application forms, fingerprint cards+ Application forms are arranged in alphabetical order of Vietnamese characters for surname, given name (male and female separately) and date, month, year of birth;+ Fingerprint cards are arranged in the order of the 06 group fingerprint classification formulas.
LawNet