What is the tax accounting subsystem application in Vietnam?

What is the tax accounting subsystem application in Vietnam?

Pursuant to the provisions of Clause 7, Article 3 of Circular 111/2021/TT-BTC, the tax accounting subsystem Application is an application within the Tax Management Application System to carry out tax accounting duties in accordance with the regulations at Article 4, Article 5, Article 6 of Circular 111/2021/TT-BTC.

Additionally, according to Clause 2, Article 11 of Circular 111/2021/TT-BTC, the Tax Accounting Subsystem is an application established on the TMS System to implement the tax accounting duties of the tax sector in accordance with Circular 111/2021/TT-BTC, including gathering input information of tax accounting, processing tax accounting documents, recording tax ledger accounts, and preparing tax accounting reports of the tax authority.

What are the subjects of tax accounting in Vietnam?

The subjects of tax accounting are stipulated in Article 4 of Circular 111/2021/TT-BTC as follows:

- Receivables and Tax Collection: Reflects the tax amount that the tax authority has to collect, has collected, and still needs to collect from taxpayers or organizations authorized by the tax authority to collect taxes.

- Tax Refunds and Payables: Reflects the tax amount that the tax authority has to refund, has refunded, and still needs to refund to taxpayers or organizations authorized by the tax authority to collect taxes.

- Tax Exemptions, Reductions, Debt Suspension, Debt Write-offs: Reflects the tax amount exempted, reduced, deferred, or written off by the tax authority.

What is the tax accounting subsystem application in Vietnam? (Image from the Internet)

What are the requirements for the tax accounting subsystem in Vietnam?

To be specific: Clause 3, Article 11 of Circular 111/2021/TT-BTC stipulates specific requirements for the tax accounting subsystem as follows:

(1) Must ensure full compliance with accounting laws, tax management laws, state budget laws, and electronic transaction laws.

(2) Must have the capability to upgrade, amend, and supplement to fit changes in the laws related to tax accounting tasks, tax accounting content, and tax accounting methods without affecting existing databases.

(3) Automatically process and store data based on accounting requirements and calculation methods of indicators in tax accounting reports according to current regulations; ensure consistency and non-duplication among accounting data; have the ability to predict, detect, and prevent errors during data entry and information processing of tax accounting.

(4) Must ensure information confidentiality and data security, have the ability to assign permissions to each user according to assigned functions and tasks; have the ability to monitor user access times, operations, content updates, and modifications by users accessing the data; have the ability to log traces on the tax ledger of accounting record corrections; have the capability to recover data and accounting information in the event of technical mishaps during usage.

(5) The data processing principles on the information technology application in tax accounting duties must comply with the provisions of Circular 111/2021/TT-BTC and legally authorized regulations from the General Director of the General Department of Taxation.

When new tax accounting transactions arise, guidance documents must be promptly and fully issued for uniform implementation throughout the tax sector; simultaneously, update guidance documents on tax accounting operations and guidance materials for unified use within the Tax Accounting Subsystem.

(6) The General Department of Taxation manages the unified information technology application system in tax accounting duties, manages the assignment of use permissions, and secures the confidentiality of tax accounting data according to the assigned functions, tasks, and authorities of the tax accounting apparatus at tax agencies at all levels.

(7) Tax officials entering and querying tax accounting data from the tax accounting database must operate within the assigned functions, tasks, and authorities or with approval from authorized individuals; must use the assigned name, account, and security password for handling and querying tax accounting data from the accounting database; periodically or unexpectedly change the security password.

When there is a change in tasks, it must be reported to the application management department to change data access rights to align with new assigned functions. The application management must revoke access rights to information technology systems serving tax accounting duties for officials who no longer have tasks related to tax accounting.