Necessary documents when producing vehicle dossiers and inspection documents in Vietnam

Necessary documents when producing vehicle dossiers and inspection documents in Vietnam (Internet image)

Regarding this issue, LawNet would like to answer as follows:

1. What vehicles are included road motor vehicle?

According to Clause 18, Article 3 of the Law on Road Traffic 2008, road motor vehicle (below referred to as motor vehicle) means automobile;

Tractor; trailer or semi-trailer drawn by automobile or tractor; motorcycles, three-wheeled motor vehicle, moped (including electric moped) and the like.

2. Necessary documents when producing vehicle dossiers and inspection documents in Vietnam

Necessary documents when producing vehicle dossiers and inspection documents in Vietnam according to Article 6 of Circular 16/2021/TT-BGTVT are as follows:

(1) Produce vehicle dossiers

Preparation of vehicle dossiers shall be prepared when a motor vehicle is inspected for the first time to participate in traffic (cases where first-time inspection is conducted to issue Certificate of inspection and seal of inspection with 15 days of validity are not required to produce vehicle dossiers). 

When bringing motor vehicles to register authority for inspection and preparation of vehicle dossiers, vehicle users must present the following documents:

- Present: documents on vehicle registration (master register of Vehicle registration issued by competent authority or notice of receipt of master register of registration certificate of vehicles used as security of credit institution) or notice on date of issuing registration;

- Submit copies of record of factory release quality inspection for motor vehicles manufactured and assembled domestically (except liquidated motor vehicles);

- Submit master register of Certificate of technical safety and environmental protection for renovated motor vehicles in case of recently renovated motor vehicles.

(2) Conduct inspection

When bringing motor vehicles to register authority for inspection, vehicle users must present the following documents and information:

- Documents mentioned at Points a and c, Clause 1, Article 6 of Circular 16/2021/TT-BGTVT:

+ Present: documents on vehicle registration (master register of Vehicle registration issued by competent authority or notice of receipt of master register of registration certificate of vehicles used as security of credit institution) or notice on date of issuing registration;

+ Submit master register of Certificate of technical safety and environmental protection for renovated motor vehicles in case of recently renovated motor vehicles.

- Information on username, password, and address of website managing tracking units and/or camera for motor vehicles that are required to mount tracking units and/or camera;

- Declare information on transport service providers in document monitoring notice according to form under Annex I issued together with Circular 16/2021/TT-BGTVT.

Appendix I

3. Prohibited act regarding motor vehicle inspection in Vietnam

According to Article 4 of Circular 16/2021/TT-BGTVT, prohibited act regarding motor vehicle inspection include:

- Fail to conduct inspection adequately, fail to comply with inspection procedures or regulations, fail to conduct inspection within inspection line, or fail to conduct inspection within the designated entities; falsify inspection result.

- Conduct inspection when inspecting instrument is damaged, or conduct inspection when inspecting instrument has not been examined, assessed, and calibrated.

- Conduct inspection without connecting to the internet to transmit data and inspection results; conduct inspection when surveillance camera for supervising and storing video data fails to conform to regulations and law.

- Assign inadequate personnel to conduct inspection within inspection line.

- Request vehicle users to have their vehicles repair and serviced at designated repair and service facilities.

- Charge money for inspection, fees, and charges against the law; harass or behave negatively.

- Conduct inspection and issue Certificate of inspection for motor vehicle that have expired its service life.

- Produce vehicle dossiers, conduct inspection, use inspection templates, print Certificates of inspection or seal of inspection, or submit reports on inspection results in a manner contradicting regulations and law.

Quoc Dat

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