Requiring Educational Institutions to Submit Statistical Reports for the Beginning of the 2023-2024 Academic Year - Is it Correct?
Request for Educational Institutions to Submit Statistical Reports for the Beginning of the 2023-2024 School Year
On October 03, 2023, the Ministry of Education and Training issued Official Dispatch 5499/BGDDT-CNTT in 2023 regarding the implementation of statistical reporting for the beginning of the 2023-2024 school year.
According to Official Dispatch 5499/BGDDT-CNTT in 2023, the Ministry of Education and Training requires the Departments of Education and Training to execute the following tasks:
(1) Based on the actual situation of the local area, direct educational institutions to fully update information and data for statistics and submit statistical reports to higher authorities.
(2) Direct the Divisions of Education and Training to urge and conduct reviews, inspections, and approval of the data reports from educational institutions under their management and submit the reports to the Provincial Department.
(3) The Departments of Education and Training are to urge and conduct reviews, inspections, and approval of the data reports from the Divisions of Education and Training and affiliated units to consolidate the local educational statistical reports and submit them to the Ministry of Education and Training before October 30, 2023, via two methods:
- Paper documents- Electronic documents (with the signature and seal of the Director of the Department of Education and Training) and through the sector's data system at http://csdl.moet.gov.vn.
(4) Some requirements to ensure the quality of statistical information reports, addressing certain issues from previous statistical reporting periods, to note:
- Fully declare information from school records;- Fully declare information about students and faculty;- Check, review, and assess the consistency of indicators according to the statistical report templates before submitting to higher authorities.
(5) Organize and compile support information for resolving difficulties:
- The Departments of Education and Training shall manage and utilize the educational database according to the regulations in Chapter 3 of Circular 42/2021/TT-BGDDT.
The Departments of Education and Training are required to assign tasks to their departments/divisions and staff (focal units) to guide subordinate units in resolving difficulties during implementation within their management scope, and simultaneously compile information for discussions and problem resolution to the Department of Information Technology.
Departments of Education and Training that have not sent the information of the unit and the staff assigned as the focal point (unit name, staff name, email, and phone number) should send the information to email address [email protected].
- The Department of Information Technology will receive feedback:
+ Regarding the technical aspects of the database system via email: [email protected] and the online support system (detailed usage instructions at http://csdl.moet.gov.vn);+ Regarding statistical information content: Division of Statistics and Educational Information Management, email: [email protected].
Is the request for educational institutions to submit statistical reports for the beginning of the 2023-2024 school year correct?
What are the regulations regarding reporting periods and deadlines for educational institution statistical reports as stipulated by the Ministry of Education?
Based on Clause 4, Article 3 of Circular 24/2018/TT-BGDDT, which regulates the contents of statistical reports as follows:
Contents of Statistical Reports
The content of the report follows Appendix I and Appendix II issued with this Circular.
...
4. Reporting Periods and Deadlines:
a) A statistical reporting period is a specific time frame during which the reporting subject must present their activity results using data according to statistical criteria in the report form. The reporting period is detailed in the header of each statistical report form;
b) The deadline for receiving reports is specified in the top left corner of each statistical report form;
c) Periodic statistical reports:
The educational statistical reporting period is calculated by the school year and the reporting deadlines:
- Periodic statistical reports for preschool education, general education, continuing education, and special education are conducted twice a year:
+ Beginning of the school year report: The reporting date is September 30, the deadline for submitting reports is October 30 each year.
+ End of the school year report: The reporting date is May 31, the deadline for submitting reports is June 30 each year.
- Periodic reports for higher education, training for college-level teachers, training for medium-level teachers, and pre-university education, are conducted once a year: The reporting date is December 31, and the deadline for submitting reports is January 15 each year;
d) Ad hoc statistical reports:
Ad hoc statistical reports are conducted to help the Ministry of Education and Training collect information beyond the statistical information gathered and compiled in periodic statistical reports. The content of ad hoc statistical reports follows the Ministry of Education and Training's request documents.
...
Educational institutions in preschool, general education, continuing education, and special education under the management of the Ministry of Education will conduct periodic reporting twice a year. Specifically:
- Beginning of the school year report: The reporting date is September 30, the deadline for submitting reports is October 30 each year.- End of the school year report: The reporting date is May 31, the deadline for submitting reports is June 30 each year.- Periodic reports for higher education, training for college-level teachers, training for medium-level teachers, and pre-university education, are conducted once a year: The reporting date is December 31, and the deadline for submitting reports is January 15 each year.
What does the educational and training database include?
Based on Article 4 of Circular 42/2021/TT-BGDDT which regulates the educational and training database list as follows:
List of Educational and Training Databases
The list of educational and training databases constructed and managed uniformly by the Ministry of Education and Training across the entire education sector includes:
1. Database on preschool education.
2. Database on general education.
3. Database on continuing education.
4. Database on higher education (applies to higher education institutions and teacher training colleges).
The list of educational and training databases includes:
- Database on preschool education.- Database on general education.- Database on continuing education.- Database on higher education (applies to higher education institutions and teacher training colleges).
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