When will electronic social insurance documentation expire? What are the regulations on retention of such electronic documentation in Vietnam?
- When will electronic social insurance documentation expire? What are the regulations on retention of such electronic documentation in Vietnam?
- What are the regulations on retention of electronic social insurance documentation in Vietnam?
- What are the requirements for electronic social insurance documentation in Vietnam?
When will electronic social insurance documentation expire? What are the regulations on retention of such electronic documentation in Vietnam?
Pursuant to the provisions of Article 11 of Decree 166/2016/ND-CP regulating the retention of electronic social insurance documentation as follows:
Retention of electronic social insurance documentation
The retention period of electronic social insurance documentation shall conform to regulations of the law on archives. In case the retention period of electronic social insurance documentation expires as regulated by laws but such electronic social insurance documentation concerns the information integrity of the information system and retained electronic social insurance documentation, the retention of such electronic social insurance documentation shall be continued until the destruction of such electronic social insurance documentation causes no impact on other electronic transactions.
Thus, based on the above regulations, in case the retention period of electronic social insurance documentation expires as regulated by laws but such electronic social insurance documentation concerns the information integrity of the information system and retained electronic social insurance documentation, the retention of such electronic social insurance documentation shall be continued
The retention shall be continued until the destruction of such electronic social insurance documentation causes no impact on other electronic transactions
When will electronic social insurance documentation expire? What are the regulations on retention of electronic social insurance documentation in Vietnam?
What are the regulations on retention of electronic social insurance documentation in Vietnam?
Pursuant to Article 11 of Decree 166/2016/ND-CP regulating the storage of electronic social insurance documents as follows:
Retention of electronic social insurance documentation
The retention period of electronic social insurance documentation shall conform to regulations of the law on archives. In case the retention period of electronic social insurance documentation expires as regulated by laws but such electronic social insurance documentation concerns the information integrity of the information system and retained electronic social insurance documentation, the retention of such electronic social insurance documentation shall be continued until the destruction of such electronic social insurance documentation causes no impact on other electronic transactions.
Furthermore, according to Article 5 of the accompanying process in Decision 838/QD-BHXH in 2017, the system for managing information is regulated as follows:
Information Management System
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3. Storage of electronic social insurance documents
The automatic information management system ensures the full and original storage of electronic social insurance documents in the electronic social insurance database of the Social Insurance Agency of Vietnam. There are technical solutions for backup and recovery in case of system failures.
Therefore, according to the above content, the storage period for electronic social insurance documents is carried out in accordance with the regulations on recordkeeping in the law.
The automatic information management system ensures the full and original storage of electronic social insurance documents in the electronic social insurance database of the Social Insurance Agency of Vietnam.
Additionally, there are technical solutions for backup and recovery in case of system failures.
What are the requirements for electronic social insurance documentation in Vietnam?
Pursuant to the provisions of Clause 2, Article 9 of Decree 166/2016/ND-CP regulating requirements for electronic social insurance documentation as follows:
Requirements for electronic social insurance documentation
1. Electronic social insurance documentation prescribed in Article 8 of this Decree requires digital signatures of persons who have the competence to sign such electronic social insurance documents in accordance with regulations of laws.
In case the electronic social insurance documentation only has signatures of authorized persons, the information system must have ability to identify and authenticate the processing of responsible persons as regulated by laws during the transfer of electronic social insurance documentation to the last signee.
2. In case the electronic social insurance documentation is enclosed with paper components, the authority, organization or individual that conducts electronic transactions in social insurance must convert such paper documents to electronic copies in accordance with regulations of the Law on electronic transactions. The conversion from paper documents into electronic copies must satisfy the following requirements:
a) Reflect the integrity of paper document contents;
b) Have signature and full name of the person who has carried out the conversion from paper documents into electronic copies;
c) Have particular signs confirming the conversion from paper documents into electronic copies.
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Thus, based on the above regulations, the conversion from paper documents into electronic copies must satisfy the following requirements:
- Reflect the integrity of paper document contents;
- Have signature and full name of the person who has carried out the conversion from paper documents into electronic copies;
- Have particular signs confirming the conversion from paper documents into electronic copies.
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