When should periodic use of receipts be reported? What are the rules for creation of receipts in Vietnam?
When should periodic use of receipts be reported?
Pursuant to Article 38 of Decree No. 123/2020/ND-CP stipulating as follows:
Reporting on use of internally- and externally-printed receipts
1. Every quarter, each collector shall submit report on use of receipts.
The quarterly report on use of receipts must be submitted by the last day of the first month of the quarter following the reporting quarter.
2. A report on use of receipts shall contain the following information: The collector’s name, TIN (if any) and address; type of receipt; form number and reference number of the receipt; the quantity of unused receipts at the beginning of the period, and the quantity of receipts bought in the period; the quantity of receipts used, cancelled, lost and destroyed in the period; the quantity of unused receipts at the end of the period; If no receipts are used during the period, the quantity of receipts used in the period specified in the report shall be zero (0). If the quantity of unused receipts specified in the report on use of receipts in the previous period is zero (0) and no announcement of issue of receipts is made and no receipts are used during this period, the report on use of receipts is not required.
If a third party is authorized to issue receipts, the collector shall still submit report on use of receipts.
The report on use of receipts shall be made using Form No. BC26/BLDT or Form No. BC26/BLG in Appendix IA enclosed herewith.
3. A collector that is dissolved, fully or partially divided, merged or has its ownership transferred, it shall submit the report on use of receipts by the same deadline for submission of fee/charge statements.
Thus, every quarter, each collector shall submit report on use of receipts.
The quarterly report on use of receipts must be submitted by the last day of the first month of the quarter following the reporting quarter.
When should periodic use of receipts be reported? What are the rules for creation of receipts in Vietnam?
What are the rules for creation of receipts in Vietnam?
Pursuant to Article 35 of Decree No. 123/2020/ND-CP stipulating as follows:
Rules for creation of receipts in Vietnam
1. Each Provincial Department of Taxation shall place orders for printing of receipts (without pre-printed face value) which shall be then sold to collectors at prices sufficient to cover printing/issue costs.
2. If ordering the printing of receipts, collectors shall select and enter into printing service contracts with qualified printing service providers.
3. In case of internally-printed receipts, a collector is required to meet the following requirements:
a) It must have an equipment system (computers and printers) serving the printing and issuance of receipts when collecting fees/charges.
b) It must be an accounting unit as defined in the Law on accounting and have receipt printing software programs to ensure the transmission of receipt data to accounting software (or database) for declaration as prescribed.
The receipt printing system must comply with the following rules:
b.1) Receipts must be automatically numbered. Each copy of a receipt shall be printed out once. If a copy is printed out two times or more, it must be expressed as a copy.
b.2) The receipt printing software must ensure security by classifying users so that unauthorized persons cannot change date of the software application.
In case of purchase of receipt printing software, the collector must buy a printing software program from a qualified software supplier as prescribed.
b.3) Internally-printed receipts which are not yet issued shall be stored in the computer system according to regulations on information security.
b.4) Issued internally-printed receipts shall be stored in the computer system according to regulations on information security and in a manner that they may be accessed, extracted and printed out for reference when necessary.
Thus, the creation of receipts by the subjects must ensure the above-mentioned principles.
What are the cases of destruction of receipts in Vietnam?
Pursuant to Clause 1, Article 39 of Decree No. 123/2020/ND-CP stipulating as follows:
Destruction of receipts in Vietnam
1. Receipts shall be destructed in the following cases:
- Externally-printed receipts that are incorrect, repeated or redundant must be destroyed before the receipt printing service contract is finalized.
- Receipts issued by accounting units shall be destroyed in accordance with regulations of the Law on accounting.
- Collectors must destroy their receipts which are no longer used.
- Receipts which are not yet issued but are exhibits of lawsuit cases shall not be destroyed and must be handled in accordance with regulations of laws.
Thus, receipts shall be destructed in the following cases:
- Externally-printed receipts that are incorrect, repeated or redundant must be destroyed before the receipt printing service contract is finalized.
- Receipts issued by accounting units shall be destroyed in accordance with regulations of the Law on accounting.
- Collectors must destroy their receipts which are no longer used.
- Receipts which are not yet issued but are exhibits of lawsuit cases shall not be destroyed and must be handled in accordance with regulations of laws.
LawNet