What is the procedure for re-registration of the seal sample in Vietnam if the state agency, organization or title has lost its seal?
- What is the procedure for re-registration of the seal sample in Vietnam if the state agency, organization or title has lost its seal?
- What is the dossier for re-registration of seal sample in Vietnam if the state agency, organization or title has lost its seal?
- Vietnam: How to handle if the lost seal has been found after its use value was destroyed?
What is the procedure for re-registration of the seal sample in Vietnam if the state agency, organization or title has lost its seal?
According to subsection 2, Section B, Part II Administrative procedures were issued together with Decision 3191/QD-BCA in 2022.
Procedures for re-registration of seal samples in case a state agency, organization or title loses its seal include the following steps:
- Step 1: A state agency, organization or title wishing to re-register the seal sample due to its lost seal shall submit the following dossier:
+ Directly
+ Or by postal service at the Police Department for administrative management of social order - Ministry of Public Security during office hours on working days of the week.
+ Or apply online through the National Public Service Portal or the Public Service Portal of the Ministry of Public Security.
- Step 2: The receiving officer checks the validity and composition of the application.
+ If the dossier is valid and has sufficient components, the dossier shall be received for settlement and sent a receipt of the dossier directly or by postal service or by email (if any) to the person assigned by the agency, organization, or organization. The title of the state sent to contact to submit the application.
+ If the dossier is invalid or lacks components, the dossier shall not be accepted and the Instructions for completing the dossier shall be sent directly or via postal service or by email (if any) to the person assigned by the agency or organization. Positions and titles of the state sent to contact for dossier submission.
+ If the application does not meet the prescribed conditions, the application will not be accepted, clearly stating the reason for the refusal to process the application and send a Notice of refusal to handle the application directly or via postal service or via email. email (if any) to the person sent by an agency, organization or title to contact him/her for the application.
- Step 3: Based on the appointment date on the application receipt, the person sent by the state agency, organization or title to submit the application will receive the results directly or receive the results via postal service, including: seal and seal sample registration certificate.
What is the procedure for re-registration of the seal sample in Vietnam if the state agency, organization or title has lost its seal? (Image from the Internet)
What is the dossier for re-registration of seal sample in Vietnam if the state agency, organization or title has lost its seal?
A dossier for re-registration of seal sample upon loss is prepared according to the provisions of Clause 3, Article 15 of Decree 99/2016/ND-CP, subsection 2, Section B, Part II. Administrative procedures promulgated together with Decision 3191/QD-BCA in 2022. Details are as follows:
- For the person appointed to submit the application: Letter of introduction or Power of attorney; A valid citizen identification card or identity card or passport.
- For agencies, organizations and titles of the state that have lost their seals:
+ A written request for re-registration of the seal sample of the agency, organization or title of the state using the seal, clearly stating the reason and certified by the direct management agency or competent authority. ;
+ Certificate of seal sample registration issued previously.
When making an application, it is important to note:
- In case of direct submission: Documents and papers included in the dossier are originals or certified copies or copies enclosed with the originals for comparison by the receiving officer in accordance with law.
- In case of online submission: documents and papers in the dossier are electronic documents signed digitally by a competent person and digitally signed by agencies or organizations as prescribed by law (e-documents in PDF format).
Vietnam: How to handle if the lost seal has been found after its use value was destroyed?
In Clause 1, Article 18 of Decree 99/2016/ND-CP, it is stipulated as follows:
Handover, recovery or cancellation of seal and cancellation of seal use value
1. The bodies, organizations or titles of the State shall have to hand over their seal to the seal sample registration body specified in Article 12 of this Decree in the following cases:
a) Re-registration of seal sample due to its deformation, wear-out, damage, change of material or when the bodies, organizations or titles of the State have change of their organizations or names;
b) There is a decision on division, separation, merger, consolidation, dissolution, operational termination or duty termination from the competent authorities;
c) There is a decision on recovery of establishment and operation, operation registration certificate or operation permit from the competent authorities;
d) The lost seal has been found after its use value was destroyed;
dd) There is a decision on temporary suspension or suspension of operation from the competent authorities;
e) The cases specified in Paragraphs , 2, 3, 4, 5, 6, 7 and 8, Article 6 of this Decree.
Thus, based on Point d, Clause 1, Article 18 of Decree 99/2016/ND-CP above, if the lost seal is found, the state agency, organization or title is responsible for handing over the seal sample registration agency.
LawNet