What is the format of tax, fee or charge receipts with pre-printed face values in Vietnam? What are the contents of tax, fee or charge receipts with pre-printed face values in Vietnam?
What is the format of tax, fee or charge receipts with pre-printed face values in Vietnam?
Pursuant to Clause 1, Article 33 of Decree 123/2020/ND-CP on the format of tax, fee or charge receipts with pre-printed face values:
The format of e-receipts of tax, fee or charge with pre-printed face values complies with the following provisions:
- Electronic receipts shall be XML (eXtensible Markup Language) documents, which are meant to share electronic data between IT systems;
- The data of an electronic record consists two components: information about the transaction and the digital signature;
- The General Department of Taxation shall develop and announce the format of transaction-related information, digital signatures and tools for display of electronic receipts prescribed in Decree 123/2020/ND-CP.
What is the format of tax, fee or charge receipts with pre-printed face values in Vietnam? (Image from the Internet)
What are the contents of tax, fee or charge receipts with pre-printed face values in Vietnam?
Pursuant to Article 32 of Decree 123/2020/ND-CP on contents of tax, fee or charge receipts with pre-printed face values in Vietnam:
- Name of receipt: Tax, fee or charge receipts with pre-printed face values.
- Form number and reference number of the receipt.
The receipt form number reflects the receipt type, number of its copies, and ordinal number of the receipt form (if a receipt type consists of different forms).
The receipt reference number is a sign used for identifying a particular receipt and is comprised of Vietnamese alphabet and 02 last numerals of the year.
02 last numerals of the year on an externally-printed receipt are those of the year in which the receipt is printed. 02 last numerals of the year on an internally-printed receipt or electronic receipt are those of the year specified in the announcement of receipt issue or in which the receipt is printed.
- Receipt number is the ordinal number specified in a tax, fee or charge receipt. The receipt number is written in Arabic numerals and consists of 7 digits. The first number of an internally- or externally-printed receipt is 0000001. The number of an electronic receipt begins from 1, on January 01 or the first day on which the electronic receipts are used, and ends on December 31 every year.
- Copies of a receipt (internally- or externally-printed receipt) are sheets of the same receipt. Each receipt has at least 02 copies or parts, including:
+ Copy (part) 1 is kept by the collector;
+ Copy (part) 2 is delivered to the tax, fee or charge payer;
The third and subsequent copies of the receipt are named according to their use purposes to serve the performance of management tasks as prescribed.
- Name and TIN of the collector.
- Names of types of taxes, fees or charges, and amounts in figures and in words.
- Date of making the receipt.
- Signature of cashier. In case of electronic receipts, digital signature is required.
- Name and TIN of receipt printing service provider (in case of externally-printed receipts).
- The receipt is written in Vietnamese language. If a foreign language text is necessary, it must be placed between parentheses ( ) or next to the Vietnamese text, in which case it must be smaller than the Vietnamese text.
- Numbers on the receipt must be natural numbers: 0, 1, 2, 3, 4, 5, 6, 7, 8, 9.
- The currency on the receipt shall be VND. If other amounts payable to state budget are collected in foreign currencies as prescribed by law, the currency on receipts may be written in either the foreign currency or VND by exchanging such amounts from the foreign currency to VND according to the exchange rates prescribed in Clause 4 Article 3 of the Government’s Decree 120/2016/ND-CP
- If a receipt does not have enough lines for specifying all types of fees/charges collected, it may be accompanied by a list of collected fees/charges. The collector shall decide the format of the list of collected fees/charges. This list must bear the text “kèm theo biên lai số... ngày... tháng.... năm” (this list is enclosed with the receipt No……….dated…….”).
- If some items of an electronic receipt need to be changed to meet the actual conditions, the collector shall request the Ministry of Finance (via the General Department of Taxation) in writing to give its approval and guidance before making such changes.
- In addition to the compulsory contents prescribed in this Clause, the collector may add other information, including its logo/decorative or advertising images, to a receipt in accordance with regulations of laws provided that such additional information shall neither hide nor obscure the compulsory contents. The font size of additional information on a receipt must be smaller than that of the compulsory contents.
What are the rules for creation of internally-printed receipts in Vietnam?
Pursuant to Clause 3 Article 35 of Decree 123/2020/ND-CP:
- In case of internally-printed receipts, a collector is required to meet the following requirements:
+ It must have an equipment system (computers and printers) serving the printing and issuance of receipts when collecting fees/charges.
+ It must be an accounting unit as defined in the Law on accounting and have receipt printing software programs to ensure the transmission of receipt data to accounting software (or database) for declaration as prescribed.
The receipt printing system must comply with the following rules:
+ Receipts must be automatically numbered. Each copy of a receipt shall be printed out once. If a copy is printed out two times or more, it must be expressed as a copy.
+ The receipt printing software must ensure security by classifying users so that unauthorized persons cannot change date of the software application.
In case of purchase of receipt printing software, the collector must buy a printing software program from a qualified software supplier as prescribed.
+ Internally-printed receipts which are not yet issued shall be stored in the computer system according to regulations on information security.
+ Issued internally-printed receipts shall be stored in the computer system according to regulations on information security and in a manner that they may be accessed, extracted and printed out for reference when necessary.
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