What is a fan stamp? How to affix the fan stamp? How to affix the other types of stamps in Vietnam?
What is a fan stamp?
Fan stamp is a seal affixed at the upper left/right edges of the document consisting of two or more sheets to ensure the authenticity and prevent changes in content and documents.
Affixing and using fan stamps contributes to perfecting the legal form of the document. It has special significance in the case of a dispute before the court.
According to the current law, there are no specific regulations listing the types of documents that must be affixed with fan stamps. Fan-stamped documents usually aim to:
- Avoid changing the content of documents or prepare a dossier to submit to state agencies.
- Ensure the objectivity of the document to avoid the text being replaced or falsified previously confirmed results.
What is a fan stamp? How to affix the fan stamp? How to affix the other types of stamps in Vietnam? (Image from the Internet)
How to affix the fan stamp in Vietnam?
Pursuant to the provisions of Article 33 of Decree 30/2020/ND-CP stipulating the use of fan stamp, specifically as follows:
"Article 33. Use of seals and security key storage equipment
1. Using seals
a) When embossing the seal imprint, the imprint must be clear, neat, in the right direction and in red ink according to the regulations in force.
b) When chopping a seal across a signature, the seal imprint must overlap about 1/3 of the signature to the left.
c) With respect to documents annexed to the main text or appendices, the seal imprint is embossed on the top page and overlap a part of the entity's name or the title of an appendix.
d) Chopping seals at the upper left corner, chopping seals spanning all pages and embossing raised seals on paper documents shall be subject to the decision of the entity’s head.
dd) A seal on adjoining edges of pages is chopped in the midst of the right edges of pages of a document or appendix, partially spanning pages; each seal of this kind is chopped on 05 pages at maximum.
2. Use of security key storage equipment
The entity’s security key storage equipment may be used for digitally signing electronic documents that the entity issues, and electronic copies made from paper documents.
Thus, the most standard way to affix the fan stamp is to affix it to the right edge of the document or appendix, covering part of the sheets with each stamp not exceeding 05 sheets.
In addition to the fan stamp, how to affix other stamps in Vietnam?
Affix the signature stamp
Signature stamp is a seal stamped on the signature of a person authorized to sign and issue a document, this is a stamp confirming the legal validity of the document.
In particular, Article 33 of Decree 30/2020/ND-CP stipulates how to affix signatures specifically as follows:
+ Stamp after having the signature of the authorized person, do not seal without signature.
+ When chopping a seal across a signature, the seal imprint must overlap about 1/3 of the signature to the left.
+ The imprint must be clear, neat, in the right direction and in red ink according to the regulations in force.
Affix hanging stamp
Pursuant to the provisions of Article 33 of Decree 30/2020/ND-CP stipulating the specific method of hanging stamps, the method of hanging stamps shall be regulated by the heads of agencies and organizations.
When affixing the hanging stamp, it must be affixed to the first page, covering part of the name of the agency or organization or the name of the appendix enclosed with the main document.
The affixed stamp on the document does not affirm the legal value of that document, but only to confirm that the affixed document is a part of the main document, for example, affixing the hanging stamp to the document's appendix.
What are the regulations on management of seals and security key storage equipment in Vietnam?
As for the regulations on management of seals, Article 32 of Decree 30/2020/ND-CP specifically stipulates as follows:
"Article 32. Management of seals and security key storage equipment
1. The entity’s head shall be responsible for assigning the records department to manage and use seals and security key storage equipment in accordance with regulations.
2. The records department shall assume the following responsibilities
a) Ensure the safekeeping and use of seals and secret key storage equipment at the entity’s office.
b) Hand over seals or security key storage equipment to others only when written consent from the competent person is given. Handover of seals or security key storage equipment must be documented.
c) Directly stamp, digitally sign documents issued by the entity and copies thereof.
d) Add the entity’s seal and digital signature to documents only if these documents are already signed by the competent person and copies of these documents are directly made by the entity.
3. Individuals shall be solely responsible for safekeeping of security key storage equipment and security keys."
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