What does application for death re-registration at the commune-level People's Committee in Vietnam include? What are the procedures?
What are authority for death re-registration in Vietnam?
According to Article 25 of Decree 123/2015/ND-CP and Article 41 of Decree 123/2015/ND-CP regulating the power to death re-registration in Vietnam:
Power to grant birth, marriage or death re-registration
1. The commune-level People's Committee where the birth, marriage was previously registered or the commune-level People's Committee where the requester permanently resides, conducts the re-registration of birth, marriage.
2. The commune-level People's Committee where the death was previously registered conducts the re-registration of the death.
Power to grant birth, marriage or death re-registration
1. The district-level People's Committee where the birth, marriage, death was previously registered, conducts the re-registration of birth, marriage, death.
2. In cases where the birth, marriage, death was previously registered at the commune-level People's Committee, the re-registration of birth, marriage, death is conducted by the superior district-level People's Committee.
The district-level People's Committee or the commune-level People's Committee where the death was previously registered conducts the re-registration of the death depending on the subject mentioned above.
What does application for death re-registration at the commune-level People's Committee in Vietnam include? What are the procedures? (Internet image)
Guidelines for Death Re-registration at the Commune-level People's Committee in Vietnam
Step 1: The requester submits the application at the competent commune-level People's Committee:
And pays a fee if required for death re-registration; pays a fee for the issuance of a copy of the Death Extract if requesting for the issuance of a copy of the Death Extract.
Step 2: Receiving officer:
If the dossier is complete and valid, the officer will receive the dossier, issue an appointment slip, and return the result to the requester.
If the dossier is incomplete or invalid, the officer will notify the requester to supplement and complete the dossier, clearly stating the type of documents and contents needed to be supplemented for the requester to supplement and complete.
If the requester cannot supplement and complete the dossier, the receiving officers will report to the Head of the receiving department to issue a written refusal to re-register the death.
Step 3: Civil status officer examines the dossier
If the dossier needs to be supplemented or completed, or if it does not meet the conditions for processing, the officer will notify the status of the dossier to the One-Stop Division to notify the requester – repeat Step 2.
If it is necessary to check, verify, clarify, or for other reasons that the result cannot be returned on the scheduled time, the civil status officer will issue an apology slip and reschedule the result return date.
If the information on the death certificate is sufficient and appropriate, and the dossier is complete, valid, and conformable, if the dossier is received directly, the civil status officer will enter the information into the Death Registration Book, update the re-registration of death information, and officially store it on the shared electronic civil status registration and management software.
Step 4: Return of result
The civil status officer prints the Death Extract, submits it to the leader of the People's Committee for signature, and transfers it to the One-Stop Division for returning the result to the requester.
Step 5: Citizen checks information
The requester checks the information on the Death Extract, in the Death Registration Book, signs the Death Registration Book, and receives the Death Extract.
What does application for death re-registration at the commune-level People's Committee in Vietnam include?
According to Subsection 20 Section C Part II Appendix issued together with Decision 2228/QD-BTP in 2022, when going to re-register a death at the commune-level People's Committee, the following documents are needed:
Form for death re-registration according to the template.
* Documents to be submitted:
- A copy of the previously issued valid Death Certificate. If there is no copy of the previously issued valid Death Certificate, submit copies of related documents proving the death event.
- A power of attorney document as prescribed by law in case of authorizing the re-registration of the death. If the authorized person is a grandparent, father, mother, child, spouse, sibling of the authorizer, the power of attorney document does not need to be notarized.
* Documents to be presented:
- Passport or Identity card or Citizen identification card or other documents with photos and personal information issued by a competent authority, which are valid for proving the identity of the requester. If the personal information in these documents is already in the National Database on Population, the National Database on Civil Status, automatically filled by the system, it is not necessary to present (in direct form) or upload (in online form).
If submitting the dossier via the postal system, a certified copy of the documents to be presented above must be attached.
What is the application form for death re-registration in Vietnam ?
According to Subsection 20 Section C Part II Appendix issued together with Decision 2228/QD-BTP in 2022, the application form for death re-registration in Vietnam is as follows:
Download the Death Re-registration Application Form: Here.
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