What are the procedures for online marriage registration and marital status confirmation in Vietnam?
What are the procedures for online marriage registration and marital status confirmation in Vietnam?
According to Section 3 of the Process issued with Decision 309/QD-BTP in 2023 as stipulated:
Step 1: Submission and receipt of the application
- The applicant accesses the National Public Service Portal/Provincial Public Service Portal, registers an account (if they do not have one), verifies their identity as instructed, and logs into the system.
- The applicant selects the civil registration authority competent to handle the marriage registration procedure and follows the process of submitting the online marriage registration and marital status confirmation application.
- The applicant provides information on the interactive electronic form for marriage registration and marital status confirmation (with attached form); attaches scanned or electronic copies of the required documents; pays the fees through the online payment function or by other means as stipulated by the law and completes the application submission.
Step 2: After the applicant completes the submission on the system, the officer receiving the application is responsible for checking the accuracy, completeness, uniformity, and legality of the application.
- If the application is complete and valid, it is forwarded to the official handling the civil status for processing and a notification is sent via email or mobile phone message to the applicant, stating the time for result delivery.
If the application is received after 15:00 and cannot be processed immediately, a receipt is sent, and results are delivered via email or mobile phone message to the applicant, stating the next working day's delivery time;
- If the application is incomplete or invalid, a notification is sent via email or mobile phone message to the applicant requesting supplementation and completion of the application, specifying the documents and contents to be supplemented.
After the application has been supplemented, if it becomes valid, it is then forwarded to the official handling the civil status for processing, and a notification is sent via email or mobile phone message to the applicant, stating the result delivery time.
- In case the applicant cannot supplement or complete the application, a report is made to the leadership of the People's Committee and a notification of refusal to process the application is sent via email or mobile phone message to the applicant.
Step 3. The civil status officer reviews the application
- If the application needs to be supplemented or doesn't meet the conditions for processing, a notification of the application's status is sent to the single-window department to inform the applicant—to perform Step 2 again;
- If checking or clarifying is needed or for other reasons, the results cannot be delivered on the scheduled time, an apology and rescheduled result delivery notification is sent via email or mobile phone message to the applicant.
Application processing procedure:
- For Vietnamese citizens requesting marriage registration at the commune-level People's Committee where the citizen resides, the civil status handling official checks and verifies the marital status information of the citizen.
For Vietnamese citizens requesting marriage registration not residing in the commune-level People's Committee where the marriage registration application is submitted (including cases of marriage with a foreign element at the district-level People's Committee), the civil status handling official uses the system's function to check the marital status information of the citizens (if the e-Civil Status Database has sufficient information on the citizens); in case the marital status of the citizen cannot be checked, separates the marital status confirmation application and transfers it to the competent commune-level People's Committee for confirmation.
The judicial, civil status officer of the competent People's Committee receiving the application on the system will review and verify the marital status information of the citizens, complete the marital status confirmation procedure, and return the results as confirmed marital status information with digital signature to the People's Committee receiving the marriage registration application.
- After receiving the feedback on marital status, if both the man and woman meet the marriage conditions, the civil status handling official completes the marriage registration procedure, records it in the Marriage Registration Book, updates the marriage registration information in the shared electronic civil status management software, and moves to Step 4.
Step 4: The civil status handling official prints the Marriage Certificate, submits it to the leadership of the People's Committee for signing and sends it to the single-window department for delivery to the citizens.
Step 5: Both the man and woman must be present, presenting identification documents (passport, national ID card, citizen ID card or other identification with photo and personal information issued by a competent authority, still valid) to verify the identity, check the information on the Marriage Certificate, the Marriage Registration Book, confirm their voluntary marriage, sign the Marriage Registration Book, sign the Marriage Certificate, and each party receives one original copy of the Marriage Certificate.
What are the procedures for online marriage registration and marital status confirmation in Vietnam?
What is the time limit for online marriage registration and marital status confirmation in Vietnam?
According to Section 5 of the Process issued with Decision 309/QD-BTP in 2023 as stipulated:
- For marriage registration applications under the jurisdiction of the district-level People's Committee: 15 days.
- For marriage registration applications under the jurisdiction of the commune-level People's Committee
On the same working day, if the application is received after 15:00 and cannot be processed immediately, the results will be delivered on the next working day. If conditions of marriage for both parties need to be verified, the processing time shall not exceed 05 working days.
- For marital status confirmation applications: Within the working day.
What documents are required for the online marriage registration and marital status confirmation process in Vietnam?
According to Section 4 of the Process issued with Decision 309/QD-BTP in 2023 the required documents for the online marriage registration and marital status confirmation process are stipulated as follows:
- Interactive electronic form for marriage registration and marital status confirmation.
- The applicant uploads photographs of the following documents:
+ Valid documents to prove the applicant meets the marriage conditions;
For marriages with foreign elements:
++ Confirmation from a competent medical organization in Vietnam or abroad certifying that the parties to the marriage do not suffer from mental illness or other disease that makes them unable to perceive or control their behavior;
++ Documents proving the marital status of the foreigner issued by the competent authority of the country where the person is a citizen which are still valid, confirming that the person currently has no wife or husband; if the foreign country does not issue a marital status confirmation, it is replaced by documents from the competent foreign authority confirming that the person meets the marriage conditions according to the laws of that country.
++ Foreigners or Vietnamese citizens residing abroad must submit a copy of their passport/valid alternative document.
++ Vietnamese citizens who have divorced or annulled a marriage at a competent foreign authority must submit an extract of civil status recording the divorce or annulment of the unlawful marriage (Divorce Annotation Extract).
++ Vietnamese citizens who are officials and public employees or serving in the armed forces must submit a document from their managing agency or unit confirming that their marriage to a foreigner complies with the regulations of that sector.
++ In case the applicant for marriage registration is working, studying, or laboring temporarily abroad, a Marital Status Certificate issued by the Vietnamese diplomatic representative body or consular representative body abroad must be submitted.
+ Passport or National ID card or Citizen ID card or other identification documents with a photo and personal details issued by a competent authority, still valid to prove the identity of the applicant. If personal information in these documents is available in the National Population Database and the e-Civil Status Database, and auto-filled by the system, uploading is not required;
+ Document proving the place of residence. If residence information is available in the National Population Database and auto-filled, uploading is not required;
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