Vietnam: What are the instructions for preparing the declaration of change to residence information? Upon change of residence information, is the head of the household required to revise residence information in the Residence Database?

Main Content

• What are the instructions for preparing the declaration of change to residence information in Vietnam?
• Upon change of residence information, is the head of the household in Vietnam required to revise residence information in the Residence Database?
• What are the procedures for revision of residence information in the Residence Database upon change of the head of household in Vietnam?

What are the instructions for preparing the declaration of change to residence information in Vietnam?

The latest declaration form of change to residence information in Vietnam - Form CT01 is the Form issued with Circular 66/2023/TT-BCA.

Thus, the latest declaration form of change to residence information in Vietnam is Form CT01

>>> Download the latest declaration form of change to residence information in Vietnam - Form CT01: here

The instructions for preparing the declaration of change to residence information in Vietnam are specified as follows:

**Dear: specify the name of the residence registration authority.

Under Clause 4, Article 2 of the Law on Residence 2020:

4. “residence registration authority” (hereinafter referred to as “registration authority”) means a residence authority directly processing residence registration of citizens, including commune police and police of districts where there is no commune-level administrative unit.

* Personal information

(1) Family name, middle name, and first name: Write in uppercase or lowercase letters, with sufficient accents (write the correct family name, middle name and first name indicated on the birth certificate) of the applicant.

(2) Date, month, year of birth: Record the date, month and year of birth according to the calendar year and match the birth certificate of the person who has changed residence information. Note: write 02 digits for date of birth, 02 digits for months of birth are months 01 and 02, and 04 digits for year of birth.

(3) Gender: Specify Male" or "Female".

(4) Personal identification number: Exactly write down the personal identification number without erasure (citizen ID card number) of the applicant

(5) Contact number: Write down the number of the personal phone number in use

(6) Email: Write down the email address to contact

(7) Family name, middle name and first name of head of household: Write in uppercase or lowercase letters, with sufficient accents (write the correct family name, middle name and first name indicated on the birth certificate) of the head of household

(8) Relationship with the head of household: Clearly state the relationship with the head of household (child, niece, nephew, tenant...)

(9) Personal identification number of the head of household:

Exactly write down the personal identification number without erasure (citizen ID card number) of the head of the household.

* Contents of the request: Clearly and specifically write the content of the request.

Change of residence from place A to place B or permanent residence registration; temporary registration; household separation; verification of residence information......

* Opinions of the head of household:

Based on the explanation in the Form, for cases specified in Clause 2, Clause 3, Clause 5, Clause 6, Article 20 of the Law on Residence 2020; Clause 1, Article 25 of the Law on Residence 2020; Point a, Clause 1, Article 26 of the Law on Residence 2020:

The collection of opinions of the head of household is carried out by the following methods:

- The head of household clearly writes the consent content and signs and clearly writes his full name on the declaration.

- The head of household confirms the content of consent through the VNeID application or other online public services.

- The head of the household has a separate document clearly stating the consent (this document is not notarized or authenticated).

* The opinions of the owner of the lawful place of residence

For the cases specified in Clauses 2, 3, 4, 5, 6, Article 20; Clause 1, Article 25 of the Law on Residence 2020; Point a, Clause 1, Article 26 of the Law on Residence 2020:

The collection of opinions of the owner of legal accommodation shall be carried out by the following methods:

- The owner of the legal accommodation clearly states the consent content and signs and clearly states his or her full name on the declaration.

- The owner of the legal accommodation confirms the content of consent through the VNeID application or other online public services.

- The owner of the legal residence has its own document stating the content of consent (this document is not notarized or authenticated).

Note: In case the lawful place of residence owner consists of many individuals or organizations, the consent of all co-owners must be obtained, unless there is an agreement on appointing a representative with consent; In case the lawful place of residence owner confirms the content of consent through the VNeID application, the citizen must declare information about the family name, middle name and first name and personal identification number of the owner of lawful place of residence.

* Opinions of a parent or guardian:

For cases where minors, people with limited civil acts, and people who are incompetent for civil acts have changed their residence information:

Parents or guardians give opinions by the following methods:

- The parent or guardian clearly writes the consent content and signs and clearly states the full name on the declaration.

- The parent or guardian confirms the content of consent through the VNeID application or other online public services.

- The parent or guardian has their own written consent (this document is not notarized or authenticated).

* Declarant:

In case of direct submission, the declarant signs and clearly states the family name, middle name, and first name in the declaration.

In case of submitting through the public service portal or VNeID application, the declarant does not have to sign this section.

>>> Download the latest declaration form of change to residence information in Vietnam - Form CT01: here

Upon change of residence information, is the head of the household in Vietnam required to revise residence information in the Residence Database?

Under the provisions of Clause 1, Article 26 of the Law on Residence 2020 on the revision of residence information in residence database:

Revision of residence information in residence database

1. Residence information of a citizen shall be revised in the following cases:

a) Change of the head of the household;

b) Change to information on their civil status, which is recorded in the residence database;

c) Change to the address of their place of residence recorded in the residence database due to change to administrative unit boundaries, administrative unit name, name of their street, neighborhood, village, commune or hamlet, or house number.

...

According to the above regulations, changing the head of household is one of the cases in which the residence information of a citizen must be revised.

Thus, upon change of residence information, the head of the household in Vietnam must revise residence information in the Residence Database.

What are the procedures for revision of residence information in the Residence Database upon change of the head of household in Vietnam?

Under Decision 320/QD-BCA in 2024, the procedures for revision of residence information in the Residence Database upon change of the head of household are specified as follows:

- Step 1: The applicant prepares the application in accordance with the provisions of law.

- Step 2: The applicant submits the application to the commune-level police authority.

- Step 3: When receiving the application for revision of residence information in the Residence Database, the residence registration authority checks the legality and content of the application:

+ In case the application is complete and valid, receive the application and issue the application receipt and appointment note (Form CT04 issued together with Circular 56/2021/TT-BCA) to the applicant;

+ In case the application is eligible but inadequate, provide guidelines for amendments and issue an instruction note for completing the application (Form CT05 issued together with Circular 56/2021/TT-BCA) to the applicant;

+ In case the application is not eligible, refuse and issue a refusal note to receive and process the application (Form CT06 issued together with Circular 56/2021/TT-BCA) to the applicant.

- Step 4: Based on the appointment date on the application receipt and appointment note, the applicant receives a notification of the result of settling residence registration procedures (if any).

Methods for submitting the application:

- Submit the application directly to the commune-level police authority.

- Apply online through online public service portals such as: the National Public Service Portal, the Public Service Portal of the Ministry of Public Security, VNeID application or other online public services as prescribed by law.

Time for receiving applications: Office hours on working days from Monday to Friday and Saturday morning of every week (except for public holidays and Tet as prescribed by law).

The time limit for processing the application: Within 03 working days from the date of receipt of the complete and valid application.