What are details of the electronic social insurance books that will officially replace the paper social insurance books in Vietnam from January 1, 2026?
What are details of the electronic social insurance books that will officially replace the paper social insurance books in Vietnam from January 1, 2026?
Pursuant to Article 25 of the Law on Social Insurance 2024 regulating the social insurance books in Vietnam:
Social Insurance Book
1. The social insurance book is issued to each employee, containing basic personal information, recording the payment and enjoyment of social insurance benefits, and other necessary related information.
2. The social insurance book is issued in electronic and paper forms and holds equal legal value.
No later than January 1, 2026, the issuance of the social insurance book in electronic form must be implemented; the paper social insurance book is issued upon the request of the participant.
3. Data on the social insurance book is accurately updated, promptly verified, and managed according to regulations.
4. The Government of Vietnam shall detail this Article.
Currently, Clause 2, Article 96 of the Law on Social Insurance 2014 only stipulates that the social insurance book is issued to each employee to monitor the payment and receipt of social insurance benefits, serving as a basis for resolving social insurance benefits.
By 2020, the social insurance book will be replaced by a social insurance card.
However, the above regulation expands the content of the social insurance book. Specifically, the social insurance book is issued to each employee, containing basic personal information, recording the payment, enjoyment, and resolution of social insurance benefits, and other necessary related information.
Additionally, a new point of the Law on Social Insurance 2024 emphasizes that the social insurance book is issued in electronic and paper forms and holds equal legal value.
Thus, no later than January 1, 2026, the issuance of the social insurance book in electronic form must be implemented; the paper social insurance book will be issued upon the request of the social insurance participant.
What are details of the electronic social insurance books that will officially replace the paper social insurance books in Vietnam from January 1, 2026? (Internet image)
What are the regulations on application for participation in compulsory and voluntary social insurance in Vietnam from July 1, 2025?
Pursuant to Article 27 of the Law on Social Insurance 2024 regulating application for participation in compulsory and voluntary social insurance in Vietnam:
Application for participation in compulsory and voluntary social insurance in Vietnam
1. The registration dossier for compulsory social insurance participation of individuals subject to compulsory social insurance, excluding those specified in points m and n, clause 1, Article 2 of this Law, includes:
a) Employer's registration declaration for social insurance participation accompanied by a list of employees participating in social insurance;
b) Employee's registration declaration for social insurance participation.
2. The registration dossier for compulsory social insurance participation of individuals specified in points m and n, clause 1, Article 2 of this Law, if submitted through the employer, shall follow the regulations of clause 1 of this Article; if self-submitted, the dossier is the declaration specified in point b, clause 1 of this Article.
3. The registration dossier for voluntary social insurance participation is the registration declaration for social insurance participation of the voluntary social insurance participant.
Therefore, the social insurance participation registration dossier is regulated as follows:
(1) The registration dossier for compulsory social insurance participation of individuals subject to compulsory social insurance, excluding those specified in points m and n, clause 1, Article 2 of the Law on Social Insurance 2024 includes:
(i) Employer's registration declaration for social insurance participation accompanied by a list of employees participating in social insurance;
(ii) Employee's registration declaration for social insurance participation.
(2) The registration dossier for compulsory social insurance participation of individuals specified in points m and n, clause 1, Article 2 of the Law on Social Insurance 2024, if submitted through the employer, shall follow the regulations of clause 1, Article 2 of the Law on Social Insurance 2024; if self-submitted, the dossier is the declaration specified in (ii).
(3) The registration dossier for voluntary social insurance participation is the registration declaration for social insurance participation of the voluntary social insurance participant.
What is guidance on electronic transactions in social insurance in Vietnam?
Pursuant to Article 26 of the Law on Social Insurance 2024 regulating electronic transactions in social insurance in Vietnam:
(1) Agencies, organizations, and individuals qualified to conduct electronic transactions in the field of social insurance shall perform electronic transactions with social insurance agencies regarding social insurance-related matters.
(2) The dossiers and documents used in electronic transactions shall comply with legal regulations on electronic transactions.
Electronic transactions in the field of social insurance stipulated in (1) have equal legal value to paper-based transactions.
(3) No later than January 1, 2027, the social insurance agency must ensure the conditions for carrying out electronic transactions in the field of social insurance.
* The Government of Vietnam shall detail the above content and adjust, reduce, and simplify the dossiers and procedures for implementing social insurance from paper-based transactions to electronic transactions to ensure convenience for social insurance participants and beneficiaries.
The Law on Social Insurance 2024 takes effect in Vietnam from July 1, 2025.
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