Vietnam: What is a dispatch? What types of dispatches are there? What are some commonly used dispatch templates in 2022?
What is a dispatch according to Vietnamese regulations? How many types of dispatches are there?
Dispatch is a type of administrative document commonly used in agencies, organizations and businesses. Dispatch is the official communication tool of state agencies with superiors, subordinates and citizens.
Currently, there are many types of documents, some of which are popular as follows:
Dispatch of instruction:
Within the scope of their functions, state agencies can use official dispatches to provide professional guidance to subordinates in order to create uniformity in the application of the law.
Dispatch instructions are often used when a subordinate agency inquires about a specific issue arising in practice, but it can also be promulgated by the superior when it realizes that a certain thing has been legally prescribed but still remains unsatisfactory. There are points that are not clear, which can lead to different interpretations.
Dispatch of urging:
Urgent dispatch is often used to remind subordinate agencies and units to perform specific activities as a measure to help state agencies direct, regulate, coordinate, and ensure continuity. , the smooth and synchronous coordination between the objects involved in those activities.
Dispatch of directive:
An official dispatch issued by a superior to direct subordinates to carry out an urgent matter.
Dispatch of requirements or requests:
Is a type of official dispatch issued by the superior to remind and correct subordinates to perform the activities and jobs that have been requested to be performed before.
Dispatch of response:
Is a form of official dispatch often used to answer questions that other agencies, units, organizations and enterprises request within their competence, tasks and powers.
Instructions for drafting some popular dispatch templates according to Vietnamese regulations?
The official dispatch is an administrative document, so the form and format of the official dispatch must meet the conditions specified in Article 8 of Decree 30/2020/ND-CP:
“Article 8. Document structure
1. Document structure is a set of components of a document, including main ones required in all documents and additional ones needed in certain cases or in several documents.
2. The structure of an administrative document comprises the following main components:
a) Country’s official name and motto.
b) The issuing entity’s name.
c) Document’s numbers or codes.
d) Name of place and date of issue.
dd) Document type and abstract or summary of document content.
e) Document contents.
g) Title, full name and signature of the competent person.
h) Seal, signature of the entity.
i) Recipient.”
It is also important to note:
When drafting an official dispatch, it is necessary to ensure that the words are short and concise, the style is serious, polite and highly persuasive; each dispatch contains a single, unambiguous…
Vietnam: What is a dispatch? What types of dispatches are there? What are some commonly used dispatch templates in 2022?
Some of the most commonly used professional dispatch templates in 2022 of Vietnam?
Some of the most commonly used professional dispatch templates in 2022:
- Form of Official Dispatch No. 01
Download sample dispatch number 01: Here
- Form of Official Dispatch No. 02
Download sample dispatch number 02: Here
- Form of Official Dispatch No. 03
Download sample dispatch number 03: Here
- Form of Official Dispatch No. 04
Download sample dispatch number 04: Here
- Form of Official Dispatch No. 05
Download sample dispatch number 05: Here
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