Vietnam: What are the general instructions for formatting the structure and technique of administrative documents? What are the instructions for writing the name of the entity issuing administrative documents?
- What are the general regulations on the structure and technique of administrative documents in Vietnam?
- What are the instructions for writing the name of the entity issuing administrative documents in Vietnam?
- What are the instructions for writing the contents of administrative documents in Vietnam?
What are the general regulations on the structure and technique of administrative documents in Vietnam?
Pursuant to Section 1 of Appendix I promulgated together with Decree 30/2020/ND-CP, the general regulations on the structure and technique of administrative documents in Vietnam are as follows:
- Page size: A4 size (210 mm x 297 mm).
- Layout: According to the length of A4 size. In case the text content has tables and tables but is not made into separate appendices, the text may be presented in width.
- Margins: 20-25 mm from the top and bottom edges, 30-35 mm from the left edge, 15-20 mm from the right edge.
- Font: Times New Roman Vietnamese font, Unicode character code according to Vietnam Standard TCVN 6909: 2001, black.
- Font size and Font type: As specified for each modal element.
- Writing or typing zones: comply with Section IV Part I Appendix I promulgated together with Decree 30/2020/ND-CP
- Pagination: Typed from the number 1, in Arabic numerals, font size 13 to 14, vertical typeface, centered horizontally in the upper margin of the text, not showing the first-page number.
What are the instructions for writing the name of the entity issuing administrative documents in Vietnam?
Pursuant to Subsection 2, Section 2 of Appendix I promulgated together with Decree 30/2020/ND-CP, the instructions for writing the name of the entity issuing administrative documents in Vietnam are:
- The name of the entity issuing administrative documents is the official and full name of the entity or state title of the person competent to issue the administrative document. The name of the entity issuing administrative documents includes the name of the entity issuing administrative documents and the name of the governing entity (if any).
- For the name of the governing entity in the locality, the name of the province or centrally-run city or district, district, town or city of the province or city under the Central Government or commune, ward or township where the entity issuing administrative documents is located.
The name of the governing entity is abbreviated with common phrases.
- The name of the entity issuing administrative documents is presented in capital letters, in font size from 12 to 13, in vertical, bold typeface, centered under the name of the governing entity; The bottom has a horizontal, solid line, with a length equal to 1/3 to 1/2 the length of the inscription and placed proportionally relative to the inscription.
- The name of the governing entity is presented in capital letters, with font size from 12 to 13, and vertical typeface.
- The name of the entity issuing administrative documents and the name of the governing entity are presented separately from each other.
In case the name of the entity issuing administrative documents, the name of the governing entity is long, it may be presented in several lines.
What are the instructions for writing the contents of administrative documents in Vietnam?
Pursuant to Subsection 6, Section 2 of Appendix I promulgated together with Decree 30/2020/ND-CP, the instructions for writing contents of administrative documents in Vietnam are:
- Grounds for issuance of the administrative document:
Grounds for issuance of administrative documents include documents stipulating the competence, functions, and tasks of agencies and organizations issuing documents and documents prescribing contents and grounds for issuing documents.
Grounds for issuance of administrative documents shall be written in full names of types of administrative documents, numbers, symbols, issuing agencies, dates and years of issuance of administrative documents, and extracts of text contents (particularly Laws and Ordinances without numbers, symbols, issuing agencies).
Grounds for issuance of administrative documents are presented in lowercase letters, italic typeface, font size from 13 to 14, presented under the type name and excerpt of the text content; After each base right down the line, the end of the line has a semicolon (;), the last line ends with a period (.).
- Citing of relevant documents:
When citing relevant documents for the first time, the name of the type, number and symbol of the administrative document, the time of issuance of the administrative document, the name of the entity issuing administrative documents and an extract of the contents of the administrative document must be written (for the Law and Ordinance, only the name of the type and name of the Law must be recorded, Ordinance); In subsequent invocations, write only the type name and number and symbol of that document.
- Layout of content
Depending on the type name and content, the text may have a legal basis for promulgation, a preamble and can be arranged by sections, chapters, sections, subsections, articles, clauses, points or divided into parts, items from large to small in a certain order.
- Format
For forms of text arranged by section, chapter, section, subsection, article, section, chapter, section, subsection, thing must have a title.
A title is a phrase indicating the main content of a section, chapter, section, subsection, article.
- Presentation of sections, chapters, sections, subsections, articles, clauses, points
+ The word "Section", "Chapter" and the sequence number of the section or chapter are presented on a separate line, centered, in lowercase letters, font size from 13 to 14, vertical typeface, bold. The ordinal number of the section or chapter uses Roman numerals. The title of the section, chapter is presented just below, center-aligned, in capital letters, font size from 13 to 14, vertical, bold typeface.
+ The words "Item", "Subsection" and the ordinal number of the item or subsection are presented on a separate line, centered, in lowercase letters, font size from 13 to 14, vertical typeface, bold. The ordinal number of the section, the subsection uses Arabic numerals. The title of the section, the subsection is presented just below, centered, in capital letters, font size from 13 to 14, vertical, bold typeface.
+ From "Article", the ordinal number and title of the article are presented in lowercase letters, 1 cm or 1.27 cm at the beginning of the line. The ordinal number of the article uses Arabic numerals, after the ordinal number with a period (.); Font size equal to the font size of the text, vertical, bold typeface.
+ The sequence number of clauses in each section uses Arabic numerals, after the ordinal number with a period (.), the digit size is equal to the font size of the text, vertical typeface. If the clause has a heading, the sequence number and heading of the clause are presented on a separate line, in lowercase letters, and the font size is equal to the font size of the text part, the upright, bold typeface.
+ The order of points in each clause uses Vietnamese letters in Vietnamese alphabetical order, followed by parentheses, in lowercase letters, font size equal to the font size of the text, and vertical typeface.
- Content:
The content is presented in lowercase letters, evenly aligned with both margins and vertical typeface; font size from 13 to 14; when down the line, the bullet letter recedes by 1 cm or 1.27 cm; the minimum interval between paragraphs is 6pt; The minimum distance between lines is a single line, the maximum is 1.5 lines.
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