Vietnam: Shall a student be reissued an original upper secondary diploma in case of loss? Do copies of upper secondary diplomas have the legal value as original upper secondary diplomas?
Shall a student in Vietnam be reissued an original upper secondary diploma in case of loss?
Pursuant to Clause 2, Article 2 of the Regulation on management of lower secondary diplomas, upper secondary diplomas, Level 4 of VQF diplomas in teacher training, Level 5 of VQF advanced diplomas in teacher training, higher education degrees and certificates of the national educational system promulgated together with Circular 21/2019/TT-BGDDT as follows:
Rules for management and issuance of degrees and certificates
1. Degrees and certificates shall be under uniform management; Departments of Education and Training shall be assigned management tasks, and pedagogical institutions and higher education institutions may exercise autonomy and shall take responsibility for their own actions according to regulations in Article 3 herein.
2. A degree or certificate shall be issued only once, excluding the cases prescribed in Article 18 herein.
3. All acts of fraudulence in the issuance and use of certificates and degrees are prohibited.
4. Degrees and certificates shall be issued with transparency.
Referring to Article 18 of the Regulation on management of lower secondary diplomas, upper secondary diplomas, Level 4 of VQF diplomas in teacher training, Level 5 of VQF advanced diplomas in teacher training, higher education degrees and certificates of the national educational system promulgated together with Circular 21/2019/TT-BGDDT as follows:
Reissuance of degrees and certificates
1. If an issued degree or certificate is found to have been wrongly written by the issuing authority, the issuing authority shall reissue the authentic copy of the degree or certificate.
2. Heads of the issuing authorities specified in Article 15 herein have the power to reissue degrees and certificates.
3. Procedures for reissuance of degrees and certificates:
…
Accordingly, the upper secondary diploma in Vietnam shall be issued only once when having errors made by the issuing authority.
Therefore, in case you lose the issued upper secondary diploma, its original will not be reissued.
Do copies of upper secondary diplomas have the legal value as original upper secondary diplomas in Vietnam?
Pursuant to Clause 1, Article 28 of the Regulation on management of lower secondary diplomas, upper secondary diplomas, Level 4 of VQF diplomas in teacher training, Level 5 of VQF advanced diplomas in teacher training, higher education degrees and certificates of the national educational system promulgated together with Circular 21/2019/TT-BGDDT as follows:
Legal value of copies of degrees and certificates based on master registers
1. Copies of degrees and certificates based on master registers may be used in place of authentic copies in transactions unless otherwise provided for by law.
2. If there is any evidence proving that a copy of a degree or certificate is forged or invalid, the regulatory body or organization receiving the copy shall request the person possessing the copy to present the authentic copy for comparison or verification.
In your case, you can use the copy of your upper secondary diploma to replace its original because copies of degrees and certificates based on master registers may be used for replacing their original in transactions.
What are the procedures for issuing copies of upper secondary diplomas in Vietnam?
In case of loss, you may refer to the application for issuance of a copy in Article 31 of the Regulation on management of lower secondary diplomas, upper secondary diplomas, Level 4 of VQF diplomas in teacher training, Level 5 of VQF advanced diplomas in teacher training, higher education degrees and certificates of the national educational system promulgated together with Circular 21/2019/TT-BGDDT as follows:
Procedures for issuance of copies of degrees and certificates based on master registers
1. An application for copy issuance consists of:
a) A letter of application for copy issuance which includes information on the issued degree or certificate;
b) The authentic copy or a certified true copy of an unexpired identity card or passport for the person receiving the application to inspect;
c) If the applicant is one of the persons prescribed in Clauses 2 and 3 Article 30 herein, they must present the letter of authorization (if authorized) or documentary evidences proving their relation with the holder of the authentic copy of the degree or certificate;
d) If the application is sent by post, the applicant must include certified true copies of the documents specified in Points a, b and c herein and 01 (one) stamped addressed envelope to the authority with competence in copy issuance (“copy issuing authority”).
2. Procedures for copy issuance:
a) The applicant submits 01 (one) application prescribed in Clause 1 herein in person or by post to the copy issuing authority;
b) Within the date of receipt of the application or the next working day (if the application is received after 03:00PM), the copy issuing authority must issue the copy to the applicant. In case the application is submitted by post, the time limit for issuance shall begin from the time of receipt of the valid application attested by the postal mark denoting its arrival;
c) Should the applicant request copies from different master registers or multiple copies, or the degree or certificate contain information that is difficult to inspect or compare, and the copy issuing authority be unable to abide by the time limit prescribed in Point b herein, such time limit may be extended by a maximum of 02 (two) working days or a longer period under a written agreement with the applicant.
3. The copy issuing authority shall issue the copy to the applicant based on the master register; and contents of the copy must be consistent with those retained in the master register. In case the master register is unavailable or missing information necessary for the copy to be issued or the application is rejected, the copy issuing authority shall provide a written explanation to the applicant by the deadline prescribed in Point b Clause 2 herein.
Thus, the procedures for issuing copies of upper secondary diplomas in Vietnam shall follow the above regulations.
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