Vietnam: In which cases will civil status be added? Latest civil status supplement request form 2022?

Under what circumstances will individuals be granted additional civil status in Vietnam? How is the declaration form required for additional civil status regulated? asked Phong from Vinh Long.

In which cases will civil status be added in Vietnam?

Pursuant to Article 18 of Circular 04/2020/TT-BTP stipulates as follows:

Article 18. Civil status information revision
1. Civil status documents mentioned in Clause 2 Article 75 of the Law on Civil Status remain valid and do not need to be revised based on the existing civil status forms.
2. Civil status documents lawfully issued from January 01, 2016 may add missing civil status information if there are proofs lawfully issued by competent authorities/organizations.
Vietnamese citizenship shall be added to civil status documents issued from January 01, 2016 after it has been confirmed that the applicant has Vietnamese citizenship as per regulations of the Law on Vietnamese Citizenship.
3. In case a birth registered before January 01, 2016 lacks a date/month of birth in the birth certificate/birth register, the date/month of birth may be added based on the certificate of live birth or written confirmation of the healthcare establishment where the birth took place.
If there is no certificate of live birth or written confirmation of the healthcare establishment, the date/ month of birth shall be determined as follows:
a) If the individual’s personal documents have a consistent date/month of birth, this date/month shall be used.
If the individual’s personal documents have no consistent date/month of birth, the date/month on the document confirmed to be valid or issued first shall be chosen.
b) If the individual have no personal document or their personal documents contain no date/month of birth, they may draw up a confirmation of their date/month of birth according to regulations in Article 5 of this Circular.
c) If the date and month of birth could not be determined following the guidelines in Points a and b herein, January 01 of the birth year shall be chosen; if the birth month could be determined but not the birth date, the first of the birth month shall be chosen as the birth date.
4. In case the authority revising the civil status information is not the original civil registration authority, after revision is completed, a written notification and a copy of the civil status extract shall be sent to the original civil registration authority to have the new information added to the civil register; if the original civil registration authority is a representative mission, the notification shall be sent to the Ministry of Foreign Affairs.

Accordingly, individuals will be supplemented with civil status when civil status documents are validly issued since January 1, 2016 but the civil status information is missing or registered for birth before January 1, 2016 but the birth certificate does not contain the date of birth

Vietnam: In which cases will civil status be added? Latest civil status supplement request form 2022?

Vietnam: In which cases will civil status be added? Latest civil status supplement request form 2022?

How is the procedure for replenishment of civil status carried out in Vietnam?

Pursuant to Article 29 of the 2014 Law on Civil Status, it provides as follows:

Article 29. How to fill in civil registers and civil status documents
1. Commune-level officials in charge of justice - civil status affairs, officials in charge of civil status affairs of district-level justice authorities, and members of diplomatic missions and consular posts (hereinafter collectively referred to as “civil status officials”) shall accurately fill in civil registers and civil status documents themselves with clear handwriting, no acronyms or erasing; using quality ink of one color; and avoiding using different ink colors and red ink.
Civil status documents printed using information technology must be printed with quality black ink and ensure that the letters are not blurry, missing strokes or fading.
2. Every civil register must be fan stamped from the first page to the last page after it is opened. The register shall be filled in page after page, leaving no page blank.

Accordingly, individuals who request additional civil status shall submit a declaration of additional civil status to the civil registration agency.

After receiving sufficient dossiers as prescribed, civil servants shall record the contents of the civil status supplement when they see that the request for additional civil status is correct.

How is the declaration form required for additional civil status regulated in Vietnam?

Currently, individuals who require additional civil status shall use the declaration attached to Circular 04/2020/TT-BTP as follows:

Download the latest civil status request form: Here.

Thư Viện Pháp Luật

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