Vietnam: In 2024, what are the procedures for residence information confirmation under Decision 320/QD-BCA?
In 2024, what are the procedures for residence information confirmation in Vietnam under Decision 320/QD-BCA?
In Decision 320/QD-BCA in 2024, the procedures for residence information confirmation in Vietnam are specified as follows:
Order of execution
- Step 1: The applicant prepares the applictaion under the provisions of law.
- Step 2: The applicant submits the application to the commune-level police authority.
- Step 3: When receiving the application, the residence registration authority checks the legality and content of the application:
+ In case the application is complete and valid, receive the application and issue the application receipt and appointment note (Form CT04 issued together with Circular 66/2023/TT-BCA) to the applicant;
+ In case where applications are eligible but forms and documents are unavailable or declarations are inadequate, provide guidelines to supplement, complete, and issue an instruction note for supplementing and completing the application (Form CT05 issued together with Circular 66/2023/TT-BCA) to the applicant;
+ In case the application is ineligible, refuse and issue an application rejection note (Form CT06 issued together with Circular 66/2023/TT-BCA) to the applicant.
- Step 4: Based on the appointment date on the application receipt and appointment note, the applicant receives the result of settling residence registration procedures (if any).
The methods for submitting applications
- Submit the application directly to the convenient and appropriate commune-level police authority regardless of the citizen’s residence.
- Apply via online public service portals: National Public Service Portal, the Public Service Portal of the Ministry of Public Security, VNeID application, or other online public services as prescribed by law.
Time for receiving applications
Office hours on working days from Monday to Friday and Saturday morning every week (except for public holidays and Tet as prescribed by law).
The time limit for settlement
From the date of receipt of a valid application, the residence registration authority shall issue a written residence information confirmation to the applicant within 1/2 working day in case the information is available in the national database on population and within 03 working days in case the information must be verified because it is not available in the national database on population or residence database; in case of refusal to settle residence information confirmation, a written response must be made, clearly stating the reason.
Results of administrative procedures
- In case the application is valid and eligible, the residence registration authority issues a written residence information confirmation (Form CT07 issued together with Circular 66/2023/TT-BCA).
- In case of refusal to settle the residence information confirmation, a written response must be made, clearly stating the reason (Form CT06 issued together with Circular 66/2023/TT-BCA).
What is the preparation of the application for residence information confirmation in Vietnam?
Under Decision 320/QD-BCA in 2024, the application for residence information confirmation in Vietnam shall be made in 01 set and includes:
The application form for change of residence information (Form CT01 issued together with Circular 66/2023/TT-BCA).
*Note: In case of online residence registration, the applicant shall declare information according to the provided electronic form.
What are the documents proving legal residence in Vietnam?
Under the provisions of Clause 1, Article 5 of Decree 62/2021/ND-CP, when a citizen registers for residence, he/she must prove legal residence by any of the following documents:
+ Documents proving land use rights, ownership of house or assets attached to land issued by competent authority (which include information on house);
+ Construction permit according to regulations and law on construction (in case constructions require construction permit and have been fully constructed);
+ Residential real estate sale agreement for houses owned by the Government or documents on liquidation of houses owned by the Government;
+ Residential real estate purchase agreements proving transfer of houses and receipt of houses of enterprises engaging in sale of constructed, invested houses;
+ Documents regarding purchase, lease purchase, receipt of bequeathment, receipt of inheritance, receipt of capital contribution, receipt of house transfer according to regulations and law on land and houses;
+ Documents on gift of charitable houses, provision of houses, land for individuals and households;
+ Documents of courts of competent administrative agencies on permitting house ownership that are legally effective;
+ Documents bearing confirmation of People’s Committees of communes or People’s Committees of districts in case commune division is not established regarding houses, land for residential purposes that does not suffer from disputes relating to house ownership, land use right if any of the documents above are not available;
+ Documents proving registration of vehicles under his/her ownership. In case vehicles are not required to be registered, provide confirmation of People’s Committees of communes or People’s Committees of districts in case commune division is not established regarding use of vehicles as residence; Written confirmation of regular parking spaces of vehicles if registered residence is not where vehicles are registered or vehicles are not required to be registered;
+ Legal documents proving lease, rental, provision of provisional residence are documents allowing rental, lease, provision of provisional residence of agencies, organizations, and individuals according to regulations and law on land and houses;
+ Documents of agencies, organizations bearing signatures and seals of heads of agencies, organizations and proving provision, use of houses, transfer of houses, owning houses established on land assigned by agencies, organizations for residential purposes (for houses and land under the management of agencies, organizations).
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