Vietnam: Form of minutes of handing over work and assets in 2022? Instructions on how to write a standard handover record?
In which cases should the handover minutes be used in Vietnam?
In the present life, the generation of jobs with the transfer between subjects such as the transfer of assets, goods, jobs, and papers takes place and arises every day. To avoid risks as well as the abdication of responsibility after receiving the handover between the two parties, we need to make a handover record in some of the following cases:
- When the parties hand over the property and goods (the party receiving the property, the goods receiving the property, the goods from the seller, etc.), it is necessary to make a record of the handover of the property and goods.
- When an employee takes leave, maternity leave, sick leave, job transfer, occupational accident, etc., the employee needs to have a record of handing over the work to another person so that another person can take over the job.
The handover record is a certification that the two parties have carried out the handover in order to avoid the denial of responsibility and ensure identification when the parties have a dispute. Therefore, it is necessary to make a handover record in two copies and let each party keep one copy.
Instructions on how to write a standard handover record in Vietnam?
In order to ensure a professional property handover record, the asset handover record template must ensure the style of an administrative document according to Article 8 of Decree 30/2020/ND-CP:
"Article 8. Document structure
1. Document structure is a set of components of a document, including main ones required in all documents and additional ones needed in certain cases or in several documents.
2. The structure of an administrative document comprises the following main components:
a) Country’s official name and motto.
b) The issuing entity’s name.
c) Document’s numbers or codes.
d) Name of place and date of issue.
dd) Document type and abstract or summary of document content.
e) Document contents.
g) Title, full name and signature of the competent person.
h) Seal, signature of the entity.
i) Recipient.
3. In addition to those components referred to in clause 2 of this Article, a document can include:
a) Appendices.
b) "Classified” or “Urgent” marks and directions for circulation.
c) Marks indicating the document maker and number of copies to be issued.
d) Entity’s address; email address; web address; telephone number; fax number.
4. The structure of an administrative document shall be subject to regulations laid down in Appendix I hereto."
Accordingly, when presenting a handover record, it is necessary to ensure:
- It is necessary to specify the date of handover
- Information of both parties needs to be recorded completely and accurately, including:
+ First and last name
+ ID number/CCCD
+ Date of birth
+ Address
+ Phone number
Contents of the property include:
+ Property type name
+ Handover content
+ Property value (can be monetary value in words or numbers)
- Signatures and certifications of both parties.
Vietnam: Form of minutes of handing over work and assets in 2022? Instructions on how to write a standard handover record?
Some samples of minutes of work desk, latest assets 2022 of Vietnam?
Handover records work
Download sample handover minutes: Here:
Property transfer report
Download the property handover form: Here.
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