How to collect information on the internal control system in the State Audit Office of Vietnam?
- How many steps does the State Audit Office of Vietnam's process of surveying and collecting information to prepare for an audit include?
- What is the process of making, approving and sending the survey outline of the State Audit Office of Vietnam?
- How to collect information on the internal control system in the State Audit Office of Vietnam?
How many steps does the State Audit Office of Vietnam's process of surveying and collecting information to prepare for an audit include?
Pursuant to the provisions of Article 7 of the process promulgated together with Decision No. 08/2023/QD-KTNN stipulating the steps of surveying and collecting information for audit preparation by the State Audit Office of Vietnam, including the following steps:
- Prepare, approve and send Survey Outline
+ Prepare survey outline
+ Approving the survey outline
+ Submit Survey Outline
- Survey and collect information.
How to collect information on the internal control system in the State Audit Office of Vietnam?
What is the process of making, approving and sending the survey outline of the State Audit Office of Vietnam?
Pursuant to the provisions of Clause 1, Article 7 of the promulgation process attached to Decision No. 08/2023/QD-KTNN stipulating the process of making, approving and sending the survey outline of the State Audit Office of Vietnam as follows:
Step 1: Create a Survey Outline
The survey outline includes:
+ Survey base
+ Basic information to be collected according to the nature of the audit
+ Documents, records and reports to be collected related to the audited issue
+ Organize a survey team
+ Units are surveyed in detail
+ Survey time
+ Estimating the cost and material conditions for survey activities
- The survey can get information at:
+ Collected from previous survey documents (for previously audited units)
+ Or the information of the units already available on the audit lead database software system of the State Audit Office of Vietnam.
- Information exploited by information technology on electronic data of audited units, related agencies, organizations and individuals
Note: Only the audited entity is required to provide additional information that has changed compared to the last previous audit and information that has not been collected from the above forms.
- Approving the survey outline
The Chief Auditor approves the Survey Outline before sending to the surveyed units and conducting the survey.
- Submit Survey Outline
The survey outline is sent to the surveyed unit together with the Official Letter to the survey outline before carrying out survey and information collection procedures at the unit.
How to collect information about the audited entity, operating environment, financial position and other relevant information in the State Audit Office of Vietnam?
Pursuant to the provisions of Point c, Clause 2, Article 7 of the process promulgated together with Decision No. 08/2023/QD-KTNN stipulating the collection of information about the audited entity, operating environment, and financial situation and other relevant information as follows:
- Depending on the type of audit, the objectives and requirements of the audit to determine the necessary information to collect, which may include:
+ Characteristics of the unit;
+ Legal regulations and other factors affecting the operation of the entity;
+ The accounting policies that the entity is applying; regulations on the framework for preparing and presenting financial statements and financial information of the audited entity;
+ The financial position of the entity;
+ The situation of management and use of financial resources; financial management, budget at the unit, activities, transactions; information related to financial management and other public assets with important influence; implementation of assigned targets and tasks;
+ Measuring and evaluating the performance of the unit;
+ Situation of inspection, examination, audit and investigation (if any);
+ Disputes over economic and financial contracts and other disputes; pending and recently concluded cases involving the auditee; complaints and denunciations of officials, employees and other related subjects (if any);
+ Other relevant information.
Methods of data collection:
+ Review and compare relevant documents and regulations;
+ Exchange and interview managers and responsible employees of the unit;
+ Extracting from the archives of the State Audit Office related to the audited entity;
+ Communicate with specialized management agencies, direct superior state management agencies;
+ Exploiting information related to the audited entity on the mass media;
+ Request the audited unit and agencies, organizations and individuals related to audit activities to report in writing or provide information and documents according to audit objectives.
+ Access to national databases and electronic data of the State Audit Office, audited units, agencies, organizations and individuals related to audit activities to exploit and collect information and documents directly related to the audit content and scope; the access to data must comply with the provisions of the law and be responsible for the protection of confidentiality, confidentiality and safety in accordance with the provisions of the law;
+ Exploiting relevant information with other specific characteristics according to audit requirements.
How to collect information on the internal control system in the State Audit Office of Vietnam?
Pursuant to the provisions of Point d, Clause 2, Article 7 of the process promulgated together with Decision No. 08/2023/QD-KTNN stipulating that the collection of information on the internal control system is carried out as follows:
- Information to be collected about the internal control system:
+ Controlled environment;
+ Risk assessment (management) process of the entity;
Information systems related to the preparation and presentation of financial statements including relevant operational processes and communication (for financial audits);
+ Related control activities;
+ Monitor controls.
When understanding the entity's internal control system, the State Auditor shall follow the State Auditing System and relevant guidelines of the State Audit Office of Vietnam.
- The main methods of collecting information about the internal control system:
+ Exchange and interview relevant managers and employees of the unit;
+ Check and analyze relevant reports and documents;
+ Directly observe a number of stages in the unit's activities;
+ Field observations (if necessary);
+ Test some stages of the internal control process (if any).
Decision No. 08/2023/QD-KTNN takes effect from July 13, 2023.
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