How to conduct the preparation, approval and submission of the survey outline for audit preparation in state audit activities in Vietnam?
- How to conduct the preparation, approval and submission of the survey outline for audit preparation in state audit activities in Vietnam?
- How to conduct the survey and information collection to prepare for the audit in state audit activities in Vietnam?
- What are the methods of information collection in state audit?
How to conduct the preparation, approval and submission of the survey outline for audit preparation in state audit activities in Vietnam?
According to the provisions of Clause 1, Article 7 of the Process enclosed with Decision No. 08/2023/QD-KTNN, stipulating the survey and collection of information, including the content of preparation, approval and submission of the survey outline as follows:
Based on the annual audit plan issued by the State Auditor General, the unit presiding over the audit shall prepare, approve and submit the survey outline as follows:
(1) Prepare Survey Outline
- The survey outline includes the following main contents: Survey basis; background information to be collected according to the nature of the audit; documents, records and reports to be collected related to the audited issue; organize the survey team (survey personnel...); units are surveyed in detail; survey time; cost estimates and physical conditions for survey activities.
- The survey can take the information collected from the previous survey document (for previously audited units) or information the units already have on the audit lead database software system of State Audit Office of Vietnam, information exploited by information technology on electronic database of the audited unit, relevant agencies, organizations and individuals; only require the audited entity to provide additional information that has changed compared to the last previous audit and information that has not been collected from the above forms.
(2) Approving the Survey Outline
The Chief Auditor approves the Survey Outline before sending to the surveyed units and conducting the survey.
(3) Submit Survey Outline
The survey outline is sent to the surveyed unit together with the Official Dispatch to the survey outline before carrying out survey and information collection procedures at the unit.
How to conduct the preparation, approval and submission of the survey outline for audit preparation in state audit activities in Vietnam?
How to conduct the survey and information collection to prepare for the audit in state audit activities in Vietnam?
According to the provisions of Clause 2, Article 7 the Process enclosed with Decision No. 08/2023/QD-KTNN on surveying and collecting information for audit preparation as follows:
(1) The survey and information collection comply with the regulations and guidance of the State Audit Office of Vietnam.
(2) When conducting the survey, the survey team must strictly follow the approved survey outline. The survey is carried out by sending a request for information and documents; exploiting information technology, exploiting electronic data of the State Audit Office of Vietnam, audited units, relevant agencies, organizations and individuals and survey directly at the audited units.
(3) Collecting information about the audited entity, operating environment, financial position and other relevant information
- Depending on the type of audit, the objectives and requirements of the audit to determine the necessary information to collect, which may include:
+ Characteristics of the unit;
+ Legal regulations and other factors affecting the operation of the entity;
+ The accounting policies that the entity is applying; regulations on the framework for preparing and presenting financial statements and financial information of the audited entity;
The financial position of the entity;
+ The situation of management and use of financial resources; financial management, budget at the unit, activities, transactions; information related to financial management and other public assets with important influence; implementation of assigned targets and tasks;
+ Measuring and evaluating the performance of the unit;
+ Situation of inspection, examination, audit and investigation (if any);
+ Disputes over economic and financial contracts and other disputes; pending and recently concluded cases involving the auditee; complaints and denunciations of officials, employees and other related subjects (if any);
+ Other relevant information.
(4) Collecting information about the internal control system
- Information to be collected about the internal control system:
+ Controlled environment;
+ Risk assessment (management) process of the entity;
+ Information systems related to the preparation and presentation of financial statements including relevant operational processes and communication (for financial audits);
+ Related control activities;
+ Monitor controls.
When understanding the entity's internal control system, the State Auditor shall follow the State Auditing System and relevant guidelines of the State Audit.
- The main methods of collecting information about the internal control system:
+ Exchange and interview relevant managers and employees of the unit;
+ Check and analyze relevant reports and documents;
+ Directly observe a number of stages in the unit's activities;
+ Field observations (if necessary);
+ Test some stages of the internal control process (if any).
What are the methods of information collection in state audit?
Methods of information collection for audit preparation are mentioned in Clause 2, Article 7 of the Process issued together with Decision No. 08/2023/QD-KTNN includes the following methods:
- Review and compare relevant documents and regulations;
- Exchange and interview managers and responsible employees of the unit;
- Exploiting from the archives of the State Audit Office related to the audited entity;
- Discussing with specialized management agencies, direct superior state management agencies;
- Exploiting information related to the audited entity on the mass media;
- Request the audited unit and agencies, organizations and individuals related to audit activities to report in writing or provide information and documents according to audit objectives.
- Access to national databases and electronic data of the State Audit Office of Vietnam, audited units, agencies, organizations and individuals related to audit activities to exploit and collect information and documents directly related to the audit content and scope; the access to data must comply with the provisions of the law and be responsible for the protection of confidentiality, confidentiality and safety in accordance with the provisions of the law;
- Exploiting relevant information with other specific characteristics according to audit requirements.
Decision No. 08/2023/QD-KTNN takes effect from July 13, 2023
LawNet
