Amendments to the regulations on digital signatures on SI booklets and health insurance cards of Directors of Provincial and District-level Social security authorities in Vietnam from May 24, 2022.
- Amendments to the content recorded in the SI booklets and health insurance card in Vietnam?
- The regulations on the issuance, recording and certification of SI booklets of the Provincial and District-level Social security authorities
- The regulations on the issuance of health insurance cards of the provincial social insurance agency
Amendments to the content recorded in the SI booklets and health insurance card in Vietnam?
According to Article 46 of Decision 595/QD-BHXH in 2017 as amended by Clause 72, Article 1 of Decision 505/QD-BHXH in 2020, the contents of SI booklets and combined SI booklets is as follows:
“Article 46. Contents of SI booklets and combined SI booklets
Contents of an SI booklet and the combined SI booklet held by a person possessing at least 2 SI booklets shall be managed under Article 33b.
1. Representation and confirmation of the SI, HI, UI and OADI contribution period in an SI booklet
1.1. Contents of an SI booklet must be adequate in each corresponding stage in proportion to the contribution amount and working conditions of the SI, HI, UI and OADI participant (even when he/she does not work and receive wages for at least 14 working days in a month due to his/her leave for enjoyment of sickness, maternity or paternity insurance benefits; his/her non-paid leave; temporary suspension of his/her labor contract).
1.2. As regards a unit in arrears on insurance contributions, if an employee is eligible to receive SI benefits or terminates the labor or employment contract, the unit shall pay insurance contributions in full, including late payment interest, in accordance with regulations, and the social security agency shall confirm his/her SI booklet to promptly pay SI and UI benefits to him/her.
If the unit has not yet paid in full, confirmation of the SI booklet till the date of payment of insurance contributions shall be given. After successfully recovering insurance contributions in arrears, the additional confirmation shall be given on the SI booklet.
1.3. When making a decreasing adjustment in the contribution period or the insurance contribution amount specified in the SI booklet, the social security agency shall document the adjusted contents, confirmation of accumulated contribution period or total insurance contribution length of time.
2. Combination of SI booklets and refund
In case where a person possessing at least 2 SI booklets requests his/her booklets to be combined, the officer of the issuing division/team shall compare contents of SI booklets and the database; make a list of persons requesting combination of SI booklets (Form No. C18-TS) and transfer it to the officer of the collection management division/team to perform the following activities:
+ If the SI contribution periods shown in SI booklets do not match, the past contributions shown in SI booklets shall be combined in the database and numbers of old SI booklet numbers shall be invalidated.
+ If the SI contribution periods shown in SI booklets match, the officer shall issue the refund decision (Form No. C16-TS) to the employee as per point 2.3 of clause 2 of Article 43.
3. If an employee possessing the SI booklet with the reserved contribution period issued by the social security agency of the Ministry of National Defense or the Ministry of Public Security registers to continue participating in insurance or receive insurance benefits, the collection management division/team shall update data and compare contents of the SI booklet with data on the period of contribution to insurance provided by the social security agency of the Ministry of National Defense or the Ministry of Public Security.
4. The period of past contribution shown in the booklet possessed by the employee transferred to other employing unit shall be transferred to that receiving unit for its recording of the period of succeeding contribution.
5. Authority to sign on the SI booklet
5.1. Directors of social security agencies of provinces and districts may scan signatures in software before printing the signed booklets out.
5.2. Directors of social security agencies of provinces and districts shall take control of their seals under current regulations of Viet Nam Social Security.”
According to Clause 1, Article 1 of Decision 1188/QD-BHXH in 2022, amending and supplementing the content of SI booklets and combined SI booklets at point 5.1, clause 5, Article 46 of Decision 595/QD-BHXH in 2017 presented into the following content:
"5.1. Directors of social security agencies of provinces and districts may scan signatures in software before printing the signed booklets out."
Thus, compared with the previous regulations, Decision 1188/QD-BHXH, effective from April 25, 2022, has new amendments and supplements on digital signatures for printing the signed booklets out.
Amendments to the regulations on digital signatures on SI booklets and health insurance cards of Directors of Provincial and District-level Social security authorities in Vietnam from May 24, 2022.
The regulations on the issuance, recording and certification of SI booklets of the Provincial and District-level Social security authorities
According to Clause 2, Article 3 of Decision 595/QD-BHXH in 2017 as amended by Clause 7, Article 1 of Decision 505/QD-BHXH in 2020, regulations of recording and certification on social insurance numbers are as follows:
2.1. Responsibility of the social insurance authority of each district
a) Issuing, reissuing, revising and confirming SI booklets, recording the period of unearned UI benefits, and entering the period of payment of SI, UI and OADI contributions of participants at units that Social Security sub-departments of districts directly collect; SI, UI and OADI participants whose periods of payment of contributions in other districts or provinces are preserved.
b) Deal with applications for adding period not subject to social insurance and adjustment to occupations that are heavy, toxic or dangerous or extremely heavy, toxic or dangerous prior to January 01, 1995 assigned by the social insurance authority of the province.
2.2. Responsibility of the social insurance authority of each province
a) Issuing, reissuing, revising and confirming SI booklets, recording the period of unearned UI benefits, and entering the period of payment of SI, UI and OADI contributions of participants at units that Social Security departments of provinces directly collect; participants who already receive SI benefits or are granted permission for preservation of their periods of payment of SI, UI and OADI contributions in other districts or provinces.
b) Deal with applications for adding period not subject to social insurance and adjustment to occupations that are heavy, toxic or dangerous or extremely heavy, toxic or dangerous prior to January 01, 1995.
The regulations on the issuance of health insurance cards of the provincial social insurance agency
According to Clause 3, Article 3 of Decision 595/QD-BHXH in 2017 supplemented by Article 1 of Decision 811/QD-BHXH in 2021 and amended by Clause 8 Article 1 of Decision 505/QD-BHXH in 2020 on issuance of health insurance cards as follows:
- Social Security sub-departments of districts: Issuing, reissuing or renewing HI cards of HI participants whose HI contributions are directly collected by Social Security sub-departments of districts.
- Provincial social insurance: issuing, reissuing and replacing health insurance cards to participants working for employers whose premiums are directly collected by this authority and people entitled to unemployment benefits in the province
-Provincial and district-level social security authorities: reissuing and replacing health insurance cards without changing information using the health insurance card specimen enclosed with Decision No. 1666/QD-BHXH dated 03/12/2020 by General Director of Vietnam Social Security for health insurance participants of other provinces and districts.
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