To be issued with a Certificate of Origin in Vietnam, does a trader need to register a trader profile?
To be issued with a Certificate of Origin, does a trader need to register a trader profile?
Pursuant to Article 13 of Decree No. 31/2018/ND-CP stipulating registration of trader profiles in Vietnam as follows:
Registration of trader profiles in Vietnam
1. An applicant for the first Certificate of Origin shall register the trader profile with the issuing authority. An application for issuance of Certificate of Origin is solely considered when the adequate and valid trader profile has been registered. The trader profile includes:
a) specimen signature of the trader’s legal representatives to be registered or authorized person who signs the application for issuance of Certificate of Origin or signs the Certificate of Origin, and specimen seal of trader using form No. 01 in the Appendix hereto;
b) a copy of business registration certificate (stamped as a true copy of the original by trader);
c) a list of manufacturing facilities producing the goods applying for issuance of Certificate of Origin (if any) using form No. 02 in the Appendix hereto.
2. The trader profile shall be registered via the electronic Certificate of Origin issuance system at the address www.ecosys.gov.vn or another website of the issuing authority designated by the Ministry of Industry and Trade. Traders are recommended to register electronic trader profiles. If the electronic trader profile cannot be registered, the trader is entitled to submit the documentation to the head office of the issuing authority.
3. Any change to the trader profile shall be updated at www.ecosys.gov.vn or informed to the issuing authority with which the trader profile has been registered, before applying for a Certificate of Origin. In the event that no change arises, the trader profile must still be updated biennially.
Thus, an applicant for the first Certificate of Origin shall register the trader profile with the issuing authority. An application for issuance of Certificate of Origin is solely considered when the adequate and valid trader profile has been registered.
To be issued with a Certificate of Origin in Vietnam, does a trader need to register a trader profile?
What are the components of the application for issuance of initial Certificate of Origin in Vietnam?
Pursuant to Article 15 of Decree No. 31/2018/ND-CP as follows:
Application for issuance of Certificate of Origin in Vietnam
1. If a trader applies for initial Certificate of Origin or Certificate of Origin of initially-exported goods or Certificate of Origin of changeable goods (goods having possible changes to quantity norms, weight norms, HS codes, value and supply of input or output materials every time a Certificate of Origin is issued), the application for issuance of Certificate of Origin shall include:
a) An application form for issuance of Certificate of Origin which is fully completed using Form No. 04 in Appendix issued herewith;
b) A specimen of Certificate of Origin which is completed filled;
c) A printed export customs declaration. If exported goods are exempt from customs declaration as prescribed by law, copy of customs declaration shall not be required;
d) A copy of commercial invoice (stamped as a true copy of the original by trader);
dd) A copy of bill of lading or copy of equivalent transport document (stamped as a true copy of the original by trader) in a case where the trader has no bill of lading. The trader is considered exempt from submission of the abovementioned document if the exported goods are shipped without bill of lading or other transport documents as prescribed by law or international practice;
e) A detailed list of exported goods qualifying preferential rules of origin or non-preferential rules of origin using the form prescribed by the Ministry of Industry and Trade;
g) A declaration of origin provided by manufacturer or supplier of originating material or locally produced originating good using the form prescribed by the Ministry of Industry and Trade if such material is used in subsequent stage to produce another good;
h) A copy of good manufacturing process (stamped as a true copy of the original by trader);
i) In exceptional circumstances, the issuing authority shall undertake an inspection visit to the manufacturing facility of trader as prescribed in Clause 1 Article 28 of this Decree; or require the applicant to submit copies of the following documents (stamped as a true copy of the original by trader): A customs declaration of materials imported and used in production of exported goods (if imported materials are used in the production process); a sale contract or VAT invoice of locally purchased materials (if locally purchased materials are used in the production process); export license (if any); other documents as deemed necessary.
2. If a trader produces and exports unchangeable goods (maintenance of quantity norms, weight norms, HS codes, value and supply of input or output materials), the application for issuance of initial Certificate of Origin shall include documents prescribed in Clause 1 of this Article. Since the subsequent application for issuance of Certificate of Origin, the trader is solely required to submit documents prescribed from Point a to dd Clause 1 of this Article. The documents in the application for issuance of Certificate of Origin as provided in Point e, Point g, and Point h Clause 1 of this Article must remain valid within 2 years from the date of submission. If any change arises within the two years, the trader must have those documents in the application for issuance of Certificate of Origin as provided in Point e, Point g, and Point h Clause 1 of this Article updated.
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Thus, the application for issuance of initial Certificate of Origin includes the documents specified in Clause 1 above.
What is the application form for issuance of Certificate of Origin in Vietnam?
An application form for issuance of Certificate of Origin is specified in Form No. 04 of the Appendix issued together with Decree No. 31/2018/ND-CP as follows:
Download the application form for issuance of Certificate of Origin in Vietnam: Click here.
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