What are the regulations on time for calculating stay allowance? What are the eligibility requirements for stay allowance in Vietnam?
What are the eligibility requirements for stay allowance in Vietnam?
Pursuant to the provisions of Clause 3, Article 3 of Circular 40/2017/TT-BTC stipulating general provisions on work-trip allowances as follows:
General provisions on work-trip allowances
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3. Eligibility requirements for work-trip allowances:
a) They must fulfill their assigned tasks;
b) They are sent on work trips by heads of their agencies or units, or they are invited to join the work trips;
c) They sufficiently present required documents for payment as regulated herein.
Thus, to receive the stay allowance, the following requirements must be met:
- They must fulfill their assigned tasks;
- They are sent on work trips by heads of their agencies or units, or they are invited to join the work trips;
- They sufficiently present required documents for payment, including.
+ Travel warrant of person on work trip, certified by the receiving agency (or by hotel or guesthouse).
+ A document or work plan approved by the head of an agency or unit; official letters or letters of invitation.
+ Lawful invoices or receipts of lodging rents (in case payment is made based on actual lodging rents).
What are the regulations on time for calculating stay allowance? What are the eligibility requirements for stay allowance in Vietnam?
How to determine the time for calculating stay allowance in Vietnam?
Pursuant to the provisions of Clause 2, Article 3 of Circular 40/2017/TT-BTC as follows:
General provisions on work-trip allowances
1. Work-trip allowances, which are expenses payable to persons on domestic work trips, include travel expense, stay allowance, rent for lodgings in work-trip destinations, luggage charge, and document-carrying charge (if any).
2. Time for calculating work-trip allowances is the actual period of a work trip as determined in the written approval by the person who has the power to send official/ public employee on such work trip or the invitation for joining the work trip (including weakly days off, public holidays, and New Year’s Day according to the itinerary of the work trip, and travel time).
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8. With respect of deputies to People's Councils at all levels and deputies who are invited by the Standing Committees of People's Councils at all levels to attend sessions of People's Councils or of committees of People's Councils, conduct supervisory activities or meeting with voters and go on work trips to perform other tasks, the Standing Committee of People’s Council of which level that inviting such deputies shall be responsible for making payments for work-trip allowances to such deputies with budget from operating funds of the People’s Council of such level.
9. Officials, public employees and contractual employees who are invited by procedure-conducting agencies as witnesses in cases involving their expertise may receive payments for travel expenses and other expenses from operating funds of these agencies.
Thus, the time for calculating stay allowance is the actual period of a work trip as determined in the written approval by the person who has the power to send official/ public employee on such work trip or the invitation for joining the work trip.
Note: The above regulations apply to the following subjects:
- Officials, public employees and contractual employees who, as defined by law, work at regulatory agencies, public service providers, political organizations, socio-political organizations, other organizations or associations funded by state budget.
- Deputies of People’s Councils at all levels who participate in activities of People's Councils
What are the supporting documents for payment of stay allowance in Vietnam?
Pursuant to the provisions of Article 10 of Circular 40/2017/TT-BTC regulations on supporting documents for payment of stay allowance as follows:
Supporting documents for payment of work-trip allowances
1. Travel warrant of person on work trip, certified by the receiving agency (or by hotel or guesthouse).
2. A document or work plan approved by the head of an agency or unit; official letters or letters of invitation; official letters requisitioning officials, public employees and contractual employees to join the work-trip destination.
3. Ticketing invoices or receipts as regulated by law when going on work trip by means of transport, or receipts of vehicle owners. Particularly for documents for payment of airfares, boarding cards are required in addition to ticket counterfoils (or electronic tickets) under effective regulations of law. In case of loss of boarding cards, certification by sending agency or unit is required (in case payment is made based on actual travel expenses).
4. Table listing travel distances, which shall be submitted to heads of agencies or units for payment approval (in case payment is made based on actual travel expenses).
5. Lawful invoices or receipts of lodging rents (in case payment is made based on actual lodging rents).
6. Particularly for payment of fixed travel allowance for work trips as regulated in Point a Clause 2 Article 5 herein, documents mentioned in Clauses 2 and 4 of this Article are required.
Thus, supporting documents for payment of stay allowance include:
- Travel warrant of person on work trip, certified by the receiving agency (or by hotel or guesthouse).
- A document or work plan approved by the head of an agency or unit; official letters or letters of invitation.
- Lawful invoices or receipts of lodging rents (in case payment is made based on actual lodging rents).
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