The period for storing and preserving records and documents in the citizen identification archive is how many years?
For how many years are the records and documents of the citizen ID archives stored and preserved?
Pursuant to Article 16 of Circular 10/2016/TT-BCA stipulating the storage and preservation period of records and documents in the citizen ID archives as follows:
The storage and preservation period of records and documents in the citizen ID archives
1. Records and documents related to the issuance and management of citizen ID cards are preserved for 20 years from the date of the citizen's death.
2. Records and documents related to the issuance and management of identification cards are stored and preserved according to the period specified in Circular No. 32/2013/TT-BCA dated June 12, 2013, of the Minister of Public Security regulating policies on dossier work, police statistical operations.
3. Records and documents related to the issuance and management of citizen ID cards, identification cards of citizens declared dead or missing by the court, are preserved for 20 years from the date the court's decision takes effect.
As such, records and documents related to the issuance and management of citizen ID cards are preserved for 20 years from the date of the citizen's death.
For records and documents related to the issuance and management of citizen ID cards, identification cards of citizens declared dead or missing by the court, the preservation period is 20 years counted from the court's decision becoming effective.
For how many years are the records and documents of the citizen ID archives stored and preserved?
What are the responsibilities of the Department of Administrative Management of Social Order in the citizen ID archive work?
Pursuant to Clause 1, Article 17 of Circular 10/2016/TT-BCA (amended and supplemented by Clause 7, Article 1 of Circular 39/2019/TT-BCA) stipulating the responsibilities of the Department of Administrative Management of Social Order as follows:
- Advise the Minister of Public Security on the implementation of state management functions in the citizen ID archive work;
- Guide the management, exploitation, and use of citizen ID archives and inspect the implementation of legal provisions on the citizen ID archives;
- Organize training, education, and professional development for archive personnel;
- Coordinate with the Department of Planning and Finance and relevant units under the Ministry of Public Security to research and develop proposals for equipping means and devices for the citizen ID archive work;
- Research and implement an electronic project on converting records and documents in the citizen ID archives;
- Direct the effective exploitation of citizen ID archives to serve the professional requirements of the sector and the legitimate rights and interests of agencies, organizations, and individuals.
What are the responsibilities of the provincial police in the citizen ID archive work?
Pursuant to Clause 2, Article 17 of Circular 10/2016/TT-BCA, the responsibilities of the provincial and municipal police directly under the Central Government are as follows:
Responsibilities in managing, exploiting, and using citizen ID archives
...
2. Responsibilities of provincial and municipal police directly under the Central Government
a) Develop, manage, use, and exploit citizen ID archives within the local scope;
b) Assign specialized personnel to handle citizen ID archive work;
c) Organize regular and ad hoc inspections regarding the citizen ID archive work at the local level;
d) Organize preliminary and final reviews of the citizen ID archive work;
As such, the responsibilities of the provincial and municipal police directly under the Central Government in the citizen ID archive work are as follows:
- Develop, manage, use, and exploit citizen ID archives within the local scope;
- Assign specialized personnel to handle citizen ID archive work;
- Organize regular and ad hoc inspections regarding the citizen ID archive work at the local level;
- Organize preliminary and final reviews of the citizen ID archive work.
Are archive personnel allowed to arbitrarily take records outside?
Pursuant to Clause 3, Article 17 of Circular 10/2016/TT-BCA stipulating the responsibilities of archive personnel as follows:
- Archive personnel must not arbitrarily create, erase, falsify, alter, or distort the content of records and documents in the citizen ID archives;
- Must not embezzle, damage, lose records and documents; trade, transfer, destroy, or take records and documents in the citizen ID archives outside the storage location against regulations;
- Must not arbitrarily exploit, provide information, or copy documents in the citizen ID archives without the approval of the competent authority;
- Must not use information and documents in the citizen ID archives for purposes that infringe on the State's interests, the police sector, and the legitimate rights and interests of agencies, organizations, and individuals.
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