Software for Public Asset Management: Who Manages and Utilizes It? What Are the Conditions for Using the Public Asset Management Software?
Issuance of Guidelines for the Management, Exploitation, and Use of Public Asset Management Software
According to Circular 48/2023/TT-BTC, the following main contents are stipulated:
- Management, use, and exploitation of the Public Asset Management Software (also known as the Software) should update the following information:
+ Public assets at state agencies, public service providers, Communist Party of Vietnam agencies, the Vietnam Fatherland Front, political-social organizations, socio-political professional organizations, social organizations, socio-professional organizations, and other organizations established in accordance with the law on associations (also known as agencies, organizations, units).
+ Assets serving the activities of projects using state capital.
+ Assets acquired by establishing ownership of the entire population.
- The management, use, and exploitation of the Software do not apply to public assets of Vietnamese agencies abroad; public assets at people's armed forces units.
Which entities manage, exploit, and use the Public Asset Management Software? What are the conditions for using the Public Asset Management Software?
Which entities will manage, exploit, and use the Public Asset Management Software?
Based on Article 2 of Circular 48/2023/TT-BTC, the entities subject to the management, exploitation, and use of the Public Asset Management Software are specified as follows:
- Ministries, ministerial-level agencies, central agencies; provincial People's Committees.
- Financial agencies of Ministries, central agencies; Finance Departments.
- Agencies, organizations, units under Ministries, central agencies; departments, sectors, and equivalent organizations of provinces; District Finance - Planning Departments.
- Agencies and units assigned with the task of information technology management or agencies with information technology management functions of Ministries, central agencies, and provincial People's Committees.
- Other agencies, organizations, units, and individuals related to the management, use, and exploitation of the Software.
What are the conditions for using the Public Asset Management Software?
Based on Article 4 of Circular 48/2023/TT-BTC, the conditions for using the Software are specified as follows:
Conditions for Using the Software
1. The computer must be connected to the Internet, updated with operating system security patches; installed with antivirus software, regularly updated with new virus definitions.
2. Information entered into the Software must use Unicode TCVN 6909:2001 Vietnamese script. Documents using font systems other than Unicode TCVN 6909:2001 must be converted to the Unicode TCVN 6909:2001 font format before uploading to the Software.
3. Each data entry unit specified in point a, clause 1, Article 8 of this Circular is granted an account (including username and password) by the Ministry of Finance (Department of Public Asset Management) and assigned management and use rights to access the Software.
4. Each data entry unit specified in points b and c, clause 1, Article 8 of this Circular is created an account (including username and password) and assigned use rights by the managing officer to access the Software. The account of the officer user must be approved by the Ministry of Finance (Department of Public Asset Management).
5. To ensure the quality of Software access, it is recommended that the computer meet the following conditions:
a) Computer configuration: Minimum 2-core processor, minimum speed 2 GHz; minimum 8GB RAM.
b) Mozilla Firefox 100+, Google Chrome 100+, Safari 13+ or above browsers.
c) Windows 10 operating system or equivalent or above.
To use the Public Asset Management Software, agencies, organizations, and units must meet several conditions including:
- Conditions regarding network connection, operating system, and computer configuration;
- Conditions regarding font and language;
- Conditions for valid login accounts;
- Conditions for search engine updates.
How to report the situation of using the Public Asset Management Software?
Based on Article 13 of Circular 48/2023/TT-BTC, the regulations on electronic reports are as follows:
Electronic Reports
The reporting method for the situation of public asset management and use shall be implemented according to the provisions at clause 4, Article 130 of Decree No. 151/2017/ND-CP and amending and supplementing documents (if any).
Simultaneously, at clause 4, Article 130 of Decree 151/2017/ND-CP, regulations on reporting the situation of public asset management and use are as follows:
Report on the Situation of Public Asset Management and Use
...
4. Agencies, organizations, units, enterprises responsible for reporting the situation of public asset management and use can choose one of the following two methods:
a) Reporting in writing;
b) Electronic reporting through the interface of the Public Asset Management and Registration Software. The signatures of the report preparer and the head of the agency, organization, unit, enterprise shall be executed through the Digital Certificate security device.
Agencies, organizations, and units shall report the situation of using the Public Asset Management Software via electronic method in accordance with the legal regulations.
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