Procedure for Reissuing and Renewing Seal Registration Certificates at Provincial-Level Authorities: Regulations and Guidelines
What are the components of the dossier for reissuance, replacement of the Seal Registration Certificate at the provincial level?
Pursuant to Subsection 4 Section B Part 2 of the administrative procedures issued together with Decision 3191/QD-BCA in 2022, the regulations are as follows:
- Dossier for the person assigned to submit the application:
+ Introduction letter or Power of Attorney;
+ Citizen ID card or Identity card or Passport still valid for use.
- Dossier for agencies, organizations, state titles:
+ A written request for reissuance or replacement of the Seal Registration Certificate from the agencies, organizations, or state titles using the seal, clearly stating the reasons.
Number of dossiers: 01 (one) set.
Procedures for reissuance, replacement of the Seal Registration Certificate at the provincial level
In what cases are the procedures for reissuance, replacement of the Seal Registration Certificate at the provincial level performed?
Pursuant to Subsection 4 Section B Part 2 of the administrative procedures issued together with Decision 3191/QD-BCA in 2022, the regulations are as follows:
- Procedures for reissuance, replacement of the Seal Registration Certificate at the provincial level are performed in cases where agencies, organizations, or state titles carry out the reissuance, replacement of the Seal Registration Certificate when extending, damaged, lost... the Seal Registration Certificate.
- When submitting the application for reissuance, replacement of the Seal Registration Certificate, agencies, organizations, or state titles must present the seal previously registered for the agency that issued the Seal Registration Certificate to check and register as prescribed.
- For direct submission: Documents in the dossier are original documents or certified copies or copies accompanied by the originals for comparison by the receiving officer as prescribed by law.
- For online submission: Documents in the dossier are electronic documents signed by the competent person and the authority, organization as prescribed by law (electronic documents in PDF format).
How are the procedures for reissuance, replacement of the Seal Registration Certificate at the provincial level performed?
Pursuant to Subsection 4 Section B Part 2 of the administrative procedures issued together with Decision 3191/QD-BCA in 2022, the regulations are as follows:
Step 1: Agencies, organizations, or state titles in need of reissuance, replacement of the Seal Registration Certificate submit the dossier directly or via postal service to the Administrative Management Police Division on Social Order - Provincial Police, centrally-run cities during office hours on working days of the week or submit the dossier online via the National Public Service Portal or the Ministry of Public Security Public Service Portal.
Step 2: The receiving officer checks the validity and composition of the dossier.
- If the dossier is valid and complete, the dossier will be received for processing and a Receipt of Dossier will be sent directly or via postal service or by email (if any) to the person assigned by the agency, organization, or state title to submit the dossier.
- If the dossier is invalid or lacks components, the dossier will not be received, and a Guide to Complete the Dossier will be sent directly or via postal service or by email (if any) to the person assigned by the agency, organization, or state title to submit the dossier.
- If the dossier does not meet the conditions specified in Article 5 of Decree 99/2016/ND-CP, the dossier will not be received, stating the reasons for refusal to process the dossier, and a Notice of Refusal to Process the Dossier will be sent directly or via postal service or by email (if any) to the person assigned by the agency, organization, or state title to submit the dossier.
Step 3: Based on the appointment date on the Receipt of Dossier, the person assigned by the agency, organization, or state title to submit the dossier will receive the results directly or via postal service, including the Seal Registration Certificate.
Method of implementation:
- Submit the dossier directly or via postal service to the reception unit of the Administrative Management Police Division on Social Order - Provincial Police, centrally-run cities.
- Submit the dossier via the National Public Service Portal or the Ministry of Public Security Public Service Portal (except for documents that are not allowed to be uploaded via the network system as prescribed by law).
LawNet