Template for Birth Re-registration Declaration Form According to Current Regulations and Instructions for Completion? What does the Birth Re-registration Dossier Include?

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Re-registration Form for Birth Certificate as Per The Current Regulations and Instructions on How to Fill It?

The re-registration form for a birth certificate is stipulated in sub-section 17, Section C, Part II, Appendix issued together with Decision 2228/QD-BTP in 2022. Below is an image of the re-registration form for a birth certificate:

Download the re-registration form for the birth certificate: here.

Based on sub-section 17, Section C, Part II, Appendix issued together with Decision 2228/QD-BTP in 2022, the following are some notes on filling out the re-registration form for a birth certificate:

- (1) Clearly state the name of the agency re-registering the birth certificate.- (2) Record the place of permanent residence registration; if there is no permanent residence registration, record the place of temporary residence registration; if there is no permanent residence registration and temporary residence registration, record the place where currently living.- (3) Record information about the identity papers of the person registering, stating clearly the number, issuing authority, and issuance date of the passport, identity card, or valid replacement documents (e.g., Identity card number 001089123 issued by Hanoi City Police on October 20, 2004).- (4) If born in a medical facility, record the name and address of the medical facility; if born outside a medical facility, record the place of birth by three administrative levels (commune, district, province); if the full place of birth is unknown, only record the provincial administrative level.- (5) Fully record the birth date of the father and mother (if any).- (6) Record the name of the agency that previously registered the birth certificate.- (7) Only declare when clearly known.- (8) Mark an X in the box if requesting a copy and state the quantity.

Re-registration Form for Birth Certificate as Per Current Regulations and Instructions on How to Fill It? What does the re-registration dossier for a birth certificate include? (Image from the Internet)

Which Agency Has the Authority to Re-register the Birth Certificate?

According to Article 25 of Decree 123/2015/ND-CP, the regulations are as follows:

Authority to Re-register Birth, Marriage, and Death Registration

1. The commune-level People's Committee, where the birth, marriage was previously registered or the commune-level People's Committee where the requester permanently resides, shall re-register the birth or marriage.

2. The commune-level People's Committee where the death was previously registered shall re-register the death.

Thus, according to the above regulations, the commune-level People's Committee, where the birth certificate was previously registered, has the authority to re-register the birth certificate.

What Does the Re-registration Dossier for a Birth Certificate Include?

According to Clause 1, Article 26 of Decree 123/2015/ND-CP, the regulations are as follows:

Procedures for Re-registering Birth Certificate

1. The re-registration dossier for a birth certificate includes the following documents:

a) A form as per the prescribed template, in which the requester testifies about the prior registration of the birth certificate but does not retain the original birth certificate;

b) Copies of all dossiers and documents of the requester or other dossiers, documents, materials containing information related to the content of the birth certificate of the requester;

c) In case the requester for re-registration is officials and public employees or those working in the armed forces, in addition to documents specified in Points a and b of this Clause, there must be a confirmation letter from the head of the agency or unit regarding the birth certificate details including surname, middle name, first name; gender; birth date; ethnicity; nationality; homeland; parent-child relationship is consistent with the records managed by the agency, unit.

2. Within 05 working days from the date of receipt of the dossier, the civil status - judicial official checks and verifies the dossier. If the re-registration is legally valid, the civil status - judicial official performs the re-registration of the birth certificate as per the procedure specified in Clause 2, Article 16 of the Civil Status Law.

If the re-registration of the birth certificate is performed at the commune-level People's Committee other than the one where the birth certificate was previously registered, the civil status - judicial official reports to the Chairman of the commune-level People's Committee with a written request to the People's Committee where the birth certificate was previously registered to check and verify the status of the civil status register at the locality.

Within 05 working days from the date of receipt of the written request, the People's Committee where the birth certificate was previously registered shall check, verify, and provide a written response on the status of the civil status register.

3. Within 03 working days from the receipt of the verification results on the non-preservation of the civil status register at the prior birth certificate registration place, if the dossier is sufficient, accurate, and conforms to the law, the civil status - judicial official shall perform the re-registration of the birth certificate as per the procedure specified in Clause 2, Article 16 of the Civil Status Law.

4. In case the requester has a validly issued copy of the previously registered birth certificate, the birth certificate content is recorded according to the copy; the information about the parents is recorded as at the time of the re-registration of the birth certificate.

5. In case the requester does not have a copy of the birth certificate but the personal records and documents are consistent in terms of birth certificate content, the re-registration is done according to that content. If the records and documents are not consistent in terms of birth certificate content, the birth certificate content is determined based on the first valid official dossier or document issued by a competent state agency; for officials and public employees, those working in the armed forces, the birth certificate content is determined according to the confirmation letter from the head of the agency or unit specified in Point c, Clause 1 of this Article.

6. The Ministry of Justice provides detailed guidance on the dossiers, documents, and materials as the basis for re-registering the birth certificate as per the regulations in this Article.

According to the above regulations, the re-registration dossier for a birth certificate includes the following documents:

- A form as per the prescribed template, in which the requester testifies about prior registration of the birth certificate but does not retain the original birth certificate.- Copies of all dossiers, documents of the requester or other dossiers, documents, materials containing information related to the content of the birth certificate of the requester.- In case the requester for re-registration is officials and public employees or those working in the armed forces, in addition to the documents specified in points a and b of Clause 1, Article 26 Decree 123/2015/ND-CP, a confirmation letter from the head of the agency or unit regarding the birth certificate details including surname, middle name, first name; gender; birth date; ethnicity; nationality; homeland; parent-child relationship consistent with the records managed by the agency, unit.