Sample of Minutes of taking disciplinary measures at work in Vietnam? In what cases is the dismissal for disciplinary reasons applied?

Main Content

• What is the latest sample of Minutes of taking disciplinary measures at work in Vietnam?
• In which case is the employer applying the dismissal for disciplinary reasons?
• When is it impossible to impose disciplinary measures at work?

What is the latest sample of Minutes of taking disciplinary measures at work in Vietnam?

Currently, the law does not provide for the sample of Minutes of taking disciplinary measures at work in Vietnam. Below is a sample image of the Minutes of taking disciplinary measures at work in Vietnam (for reference only):

Download the latest Sample of Minutes of taking disciplinary measures at work in Vietnam: here.

Sample of Minutes of taking disciplinary measures at work in Vietnam? In what cases is the dismissal for disciplinary reasons applied? (Image from the Internet)

In which case is the employer applying the dismissal for disciplinary reasons?

Pursuant to Article 125 of the 2019 Labor Code of Vietnam, an employer may dismiss an employee for disciplinary reasons in the following circumstances:

- The employee commits an act of theft, embezzlement, gambling, deliberate infliction of injuries or uses drug at the workplace;

- The employee discloses technological or business secrets or infringing the intellectual property rights of the employer, or commits acts which are seriously detrimental or posing seriously detrimental threat to the assets or interests of the employer, or commits sexual harassment in the workplace against the internal labor regulations;

- The employee repeats a violation which was disciplined by deferment of pay rise or demotion and has not been absolved. A repeated violation means a violation which was disciplined and is repeated before it is absolved in accordance with Article 126 of the 2019 Labor Code of Vietnam.

- The employee fails to go to work for a total period of 05 days in 30 days, or for a total period of 20 days in 365 days from the first day he/she fails to go to work without acceptable excuses.

Justified reasons include natural disasters, fires; the employee or his/her family member suffers from illness with a certification by a competent health facility; and other reasons as stipulated in the internal labor regulations.

When is it impossible to impose disciplinary measures at work?

Pursuant to Clause 4, Article 122 of the 2019 Labor Code of Vietnam as follows:

Principles and procedures for taking disciplinary measures at work

1. Disciplinary measures against an employee shall be taken in accordance with the following regulations:

a) The employer is able to prove the employee’s fault;

b) The process is participated in by the representative organization of employees to which the employee is a member;

c) The employee is physically present and has the right to defend him/herself, request a lawyer or the representative organization of employees to defend him/her; if the employee is under 15 years of age, his/her parent or a legal representative must be present;

d) The disciplinary process is recorded in writing.

2. It is prohibited to impose more than one disciplinary measure for one violation of internal labor regulations.

3. Where an employee commits multiple violations of internal labor regulations, he/she shall be subjected to the heaviest disciplinary measure for the most serious violation.

4. No disciplinary measure shall be taken against an employee during the period when:

a) The employee is taking leave on account of illness or convalescence; or on other types of leave with the employer’s consent;

b) The employee is being held under temporary custody or detention;

c) The employee is waiting for verification and conclusion of the competent agency for acts of violations, stipulated in Clause 1 and Clause 2 Article 125 of this Labor Code;

d) The employee is pregnant, on maternal leave or raising a child under 12 months of age.

5. No disciplinary measure shall be taken against an employee who commits a violation of internal labor regulations while suffering from the mental illness or another disease which causes the loss of consciousness ability or the loss of his/her behavior control.

Thus, according to the above provisions, no disciplinary measure shall be taken against an employee during the period when:

- The employee is taking leave on account of illness or convalescence; or on other types of leave with the employer’s consent;

- The employee is being held under temporary custody or detention;

- The employee is waiting for verification and conclusion of the competent agency for acts of violations, stipulated in Clause 1 and Clause 2 Article 125 of the 2019 Labor Code of Vietnam;

- The employee is pregnant, on maternal leave or raising a child under 12 months of age.

In addition, no disciplinary measure shall be taken against an employee who commits a violation of internal labor regulations while suffering from the mental illness or another disease which causes the loss of consciousness ability or the loss of his/her behavior control.