Guidelines for Temporary Absence Declaration Procedures at the Commune Level Updated 2023: How to Implement? What Documents are Required for the Procedure?
What documents are required for temporary absence declaration at the commune level?
According to Subsection 7, Section 2 of the Administrative Procedures issued with Decision 5548/QD-BCA-C06 in 2021 as follows:
Components and quantity of dossiers:
- In case the citizen falls under points a and b, Clause 1, Article 31 of the Law on Residence, the dossier includes:
+ Request for temporary absence declaration;
+ Written consent of the authority competent to supervise, manage, and educate that person.
- In the case specified at point c and d, Clause 1, Article 31 of the Law on Residence, the contents of temporary absence declaration include: full name, personal identification number or identification card number, passport number of the person declaring temporary absence; reason for temporary absence; duration of temporary absence; address of the destination.
b) Number of dossiers: 01 (one) set.
The dossier for temporary absence declaration at the commune level includes:
- In case the citizen falls under points a and b, Clause 1, Article 31 of the Law on Residence 2020, the dossier includes:
+ Request for temporary absence declaration;
+ Written consent of the authority competent to supervise, manage, and educate that person.
- In the case specified at points c and d, Clause 1, Article 31 of the Law on Residence 2020, the content of the temporary absence declaration includes: full name, personal identification number or identification card number, passport number of the person declaring temporary absence; reason for temporary absence; duration of temporary absence; address of the destination.
Instructions on the latest 2023 commune-level temporary absence declaration procedure. What documents are required? (Image from the Internet)
How is the latest commune-level temporary absence declaration procedure carried out?
According to the guidance in Subsection 7, Section 2 of the Administrative Procedures issued with Decision 5548/QD-BCA-C06 in 2021, the latest commune-level temporary absence declaration procedure is stated as follows:
Procedure:
- Step 1: Individuals or organizations prepare the dossier as prescribed by law.
- Step 2: Individuals or organizations submit the dossier to the commune-level police.
- Step 3: Upon receiving the temporary absence declaration dossier in the Residence Database, the residence registration authority checks the legal validity and content of the dossier:
+ If the dossier is complete and valid, it will be received, and a Receipt and Appointment for Return of Results (Form CT04 issued with Circular 56/2021/TT-BCA) will be issued to the registrant;
+ If the dossier meets the requirements but is incomplete, instructions for completion and a Guide to Completing the Dossier (Form CT05 issued with Circular 56/2021/TT-BCA) will be provided to the registrant;
+ If the dossier does not meet the requirements, a Dossier Rejection and Resolution Notice (Form CT06 issued with Circular 56/2021/TT-BCA) will be issued to the registrant.
- Step 4: Based on the appointment date on the Receipt and Appointment for Return of Results, the individual collects the results of the residence registration procedure (if any).
Method of implementation:
- For cases under points a and b, Clause 1, Article 31 of the Law on Residence 2020, the dossier is submitted directly at the residence registration authority.
- For cases under points c and d, Clause 1, Article 31 of the Law on Residence 2020, the temporary absence can be declared through:
+ Directly at the residence registration authority or at the location designated for temporary absence declaration by the residence registration authority;
+ The phone number or email address announced or posted by the residence registration authority;
+ The website of the residence registration authority or through online public service portals such as the National Public Service Portal, Ministry of Public Security Public Service Portal, Residence Management Public Service Portal;
+ Applications on electronic devices.
Accepting submission times: Office hours on working days from Monday to Friday and Saturday mornings weekly (excluding public holidays as prescribed by law).
Results of the administrative procedure implementation:
If the dossier is complete and valid, the residence registration authority is responsible for updating the temporary absence declaration information of the citizen into the Residence Database and issuing the Temporary Absence Declaration Certificate to the citizen (Forms CT03 and CT08 issued with Circular 56/2021/TT-BCA).
What are the requirements and conditions for implementing the commune-level temporary absence declaration procedure?
Based on Subsection 7, Section 2 of the Administrative Procedures issued with Decision 5548/QD-BCA-C06 in 2021, the requirements and conditions for implementing the commune-level temporary absence declaration procedure are as follows:
- In the case of a person defined at point d, Clause 1, Article 31 of the Law on Residence 2020, being a minor, the declaration is made by the parent or guardian.
- The content of the temporary absence declaration includes full name, personal identification number or identification card number, passport number of the person declaring temporary absence; reason for temporary absence; duration of temporary absence; address of the destination.
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