Guidance on Procedures for Online Registration of Residency Confirmation Certificate Replacing the Latest Paper Household Registration Book in 2023
Procedure for Applying for a Residency Confirmation Certificate
The procedure for applying for a residency confirmation certificate is stipulated in the administrative procedures issued alongside Decision 5548/QD-BCA-C06 in 2021 as follows:
- Step 1: Individuals and organizations prepare the dossier as prescribed by law.
- Step 2: Individuals and organizations submit the dossier at the commune-level police office.
- Step 3: Upon receiving the dossier for residency information verification, the residency registration agency will check the legality and contents of the dossier:
+ If the dossier is complete and valid, the authorities will accept the dossier and issue a Receipt and Appointment for Result Return (CT04 form issued alongside Circular 56/2021/TT-BCA) to the applicant;
+ If the dossier is eligible but incomplete, guidelines for supplementation and completion will be provided, and a Supplement and Completion Instruction Form (CT05 form issued alongside Circular 56/2021/TT-BCA) will be issued to the applicant;
+ If the dossier is ineligible, it will be rejected, and a Rejection and Resolution Termination Form (CT06 form issued alongside Circular 56/2021/TT-BCA) will be issued to the applicant.
- Step 4: Based on the appointment date on the Receipt and Appointment for Result Return, receive the notification of the results of the residency registration procedure (if any).
Note:
- If the dossier is valid and eligible, the residency registration agency will issue a Residency Information Certificate (CT07 form issued alongside Circular 56/2021/TT-BCA).
- If the separation of household registrations is refused, a reply letter with a clear explanation must be issued (CT06 form issued alongside Circular 56/2021/TT-BCA).
Guide for registering residency confirmation certificate online replacing the latest paper household registration book in 2023.
How long is the residency confirmation certificate valid for?
According to Clause 2, Article 17 of Circular 55/2021/TT-BCA as follows:
Residency Information Verification
...
2. The residency information verification includes the duration, location, and form of residency registration. The residency information verification is valid for 06 months from the date of issuance for the case prescribed in Clause 1, Article 19 of the Residence Law verifying the residency declaration and is valid for 30 days from the date of issuance for residency information verification. If the residency information of a citizen changes and is updated in the Residency Database, the residency information verification becomes invalid from the time of change.
The residency confirmation certificate is valid for the following periods:
- Valid for 06 months from the date of issuance for residency declarations of individuals without both permanent and temporary residences due to not meeting the conditions for permanent or temporary residence registration.
- Valid for 30 days from the date of issuance for residency information verification.
- If a citizen's residency information is changed, adjusted, and updated in the Residency Database, the previously issued residency information certificate becomes invalid from the time of change.
Guide for registering residency confirmation certificate online replacing the latest paper household registration book in 2023
Below is the guide for registering a residency confirmation certificate online on the Ministry of Public Security's Public Service Portal.
Step 1: Access the Ministry of Public Security's Public Service Portal at the link: https://dichvucong.bocongan.gov.vn
Step 2: Select [Login] on the right corner of the screen to log in with the account provided by the National Public Service Portal.
- Log in to the Ministry of Public Security's Public Service Portal at the upper right corner if you have a National Public Service Portal account.
- If you do not have an account, you must register.
Step 3: Enter the information and verification code to log in using your National Public Service Portal account.
Step 4: After logging in, select Residency Information Verification
Or Register and Manage Residency => Residency Information Verification.
Step 5: Accurately fill in all the available fields consecutively.
Step 6: When applying for the residency confirmation certificate online, citizens must still go to the police agency to receive the result. Therefore, at this step, choose the nearest police agency (it does not have to be the place of permanent residence).
Step 7: Finally, click on Save and submit the dossier.
LawNet