How will the dossiers submitted at the Receiving and Returning Department of the MPI in Vietnam not yet eligible for settlement? How long is the maximum time to keep records waiting for addition?
- When applying online at the Department of Receiving and Returning Results of MPI, what information will the electronic data include?
- How is the appraisal of the application submitted at the Department of Receiving and Returning Results under the MPI?
- In case the application file submitted at the Receiving and Returning Department of the MPI in Vietnam needs to be supplemented, how will it be handled?
When applying online at the Department of Receiving and Returning Results of MPI, what information will the electronic data include?
Pursuant to Clause 1, Article 14 of the Regulation promulgated together with Decision 1100/QD-BKHDT in 2022 stipulates as follows:
“Article 14. Handling of dossiers
After receiving dossiers from the Department of Receiving and Returning Results, civil servants and public employees assigned to handle dossiers of specialized units are responsible for settlement as follows:
1. Check information on electronic documents that the Department of Receiving and Returning results arrives and update information and electronic data on the information system, database, digital signature of the agency, application Enter a true copy for the component of the record that must be digitized under the management of the unit.
Electronic data of documents must contain at least the following fields: Code of document type; identification number of the organization or individual, if the individual does not have a personal identification number, full name, year of birth, date of issue, and issuing agency must be added; the name of the document; a summary of the main contents of the paper; validity period; effective scope (if any).”
Accordingly, the electronic data of the documents in the dossier will have to have the information fields as prescribed above.
How will the dossiers submitted at the Receiving and Returning Department of the MPI in Vietnam not yet eligible for settlement? How long is the maximum time to keep records waiting for addition?
How is the appraisal of the application submitted at the Department of Receiving and Returning Results under the MPI?
According to Clause 3, Article 14 of the Regulation promulgated together with Decision 1100/QD-BKHDT in 2022, stipulates as follows:
“Article 14. Handling of dossiers
After receiving dossiers from the Department of Receiving and Returning Results, civil servants and public employees assigned to handle dossiers of specialized units are responsible for settlement as follows:
...
3. Appraise, submit to competent authorities for decision and transfer the settlement results to the Department of Receiving and Returning Results.
After receiving the dossier, the presiding unit is responsible for collecting opinions from the coordinating agencies and units in writing (in case of necessity).
a) In case of consulting units of the Ministry: The consulted unit must reply as soon as possible at the request of the consulting unit and in accordance with the working Regulation of the Ministry. Based on the opinions of the coordinating units, the unit in charge of appraisal, submits to the Leader of the Ministry for decision and transfers the results of handling dossiers of organizations and individuals to the Receiving and Returning Department.
In case the coordinating units do not reply on time, the lead unit may decide or submit it to the Ministry leader for decision; The coordinating unit must be responsible for the content under its responsibility.
b) In case of having to consult relevant agencies: The unit organizing the opinion collection must base on the settlement time of administrative procedures to set a time limit for requesting opinions in accordance with current law. onion.
c) The results of administrative procedures shall be submitted to the competent authority for digital signature and issuance in accordance with the law on clerical work to return the paper and electronic copies to the organization or individual, except for the The administration only stipulates the provision of electronic settlement results or organizations and individuals request to provide electronic settlement results.
When there is a successful settlement of administrative procedures, digitized documents and papers have legal value in the process of receiving and handling administrative procedures used in the implementation of administrative procedures. other principals of organizations and individuals.”
Accordingly, the process of appraising, submitting to competent authorities for decision and transferring the settlement results to the Receiving and Returning Department at the Ministry of Planning and Investment shall comply with the above regulations.
In case the application file submitted at the Receiving and Returning Department of the MPI in Vietnam needs to be supplemented, how will it be handled?
Pursuant to Article 15 of the Regulation promulgated together with Decision 1100/QD-BKHDT in 2022 stipulates as follows:
“Article 15. Return of settlement results
After receiving the settlement results from the specialized unit, the civil servant working at the Department of Receiving and Returning the results shall be recorded in the file monitoring book or entered into the electronic software and done as follows:
1. Completed settlement of dossiers: Return the results of dossier settlement to individuals and organizations and collect fees and charges (if any) according to regulations.
a) In case an individual or organization has registered to receive results via postal service, the return of results, collection of fees and charges (if any) and charges shall be made via postal service.
b) The results of electronic administrative procedures shall be returned to organizations and individuals on the National Public Service Portal or the Ministry's Public Service Portal.
The results of electronic administrative procedure settlement are attached with paper codes and stored in the National Database or Data Warehouse of administrative procedure records of the Ministry's Administrative Procedures Information System. The document code consists of two components, namely the identification number of the individual or organization and the document type code, in which the document type code for administrative procedure settlement results is uniformly used according to the result type code. administrative procedure settlement results on the National Database on Administrative Procedures.
c) The results of administrative procedures in paper are returned as prescribed.
d) The results of administrative procedure settlement for organizations and individuals are stored at the Ministry's administrative procedure settlement information system to serve the integration, sharing and lookup of information and data. used to perform other administrative procedures as prescribed by law.
dd) For dossiers that are finished before the deadline for returning results: Contact individuals or organizations to receive results.
2. For dossiers that are not eligible for settlement, dossiers must be supplemented: Contact individuals and organizations to request additional dossiers according to the notices of specialized units handling dossiers. .
Additional pending documents are stored at the Receiving and Returning Department. After the individual or organization completes the application according to the notice, it will be transferred back to the official of the unit in charge to continue processing the application according to regulations. determined.
In case an organization or individual is late in supplementing documents as required, the application will be kept at the Department of Receiving and Returning Results, but for no more than 06 months.
3. For dossiers ineligible for settlement: Contact the individual or organization to return the dossier enclosed with a written notice of the specialized unit's ineligibility to handle the dossier. The message is entered in the return item in the record keeping book.
4. For dossiers that are overdue for settlement: Send an apology letter from the agency that is overdue for settlement to the individual or organization and reschedule the date of return of results (under the form No. 04 in the Appendix).
Time limit for sending written apology: 01 day before the deadline for processing the application.
5. In case an individual or organization has not yet come to receive the application according to the application receipt and the appointment to return the results, the results of the application will be kept at the Receiving and Returning Department as prescribed.
6. While the transaction returns results, civil servants and employees at the Receiving and Returning Department actively request individuals and organizations to give their opinions on the level of satisfaction with the service of the Ministry. Receiving and Returning Department.
7. Civil servants and public employees assigned to handle administrative procedures dossiers of specialized units do not directly return results to organizations and individuals.”
Thus, the implementation of the process of returning the results of settlement of dossiers submitted to the Ministry of Planning and Investment shall comply with the above provisions. In case an organization or individual is late in supplementing documents as required, the application will be kept at the Department of Receiving and Returning Results, but for no more than 06 months.
Lê Nhựt Hào
3 view