How to Prepare Form No. 01/PLI for the Latest 2023 Periodic Labor Usage Report?
When Must the Labor Utilization Report be Submitted in 2023?
Based on Article 4 of Decree 145/2020/ND-CP (amended by Clause 1, Article 73 of Decree 35/2022/ND-CP), the regulations regarding the labor utilization report are as follows:
Labor Utilization Report
The reporting on labor utilization and periodic reporting on changes in labor as stipulated in Clause 2, Article 12 of the Labor Code are as follows:
1. Employers must declare their labor utilization in accordance with Decree No. 122/2020/ND-CP dated October 15, 2020 of the Government of Vietnam, regulating the coordination and interlinking of registration procedures for setting up enterprises, branches, representative offices, declaring labor utilization, issuing codes for social insurance participation units, and registering the use of enterprises’ invoices.
2. Periodically, every 6 months (before June 5) and annually (before December 5), employers must report changes in labor to the Department of Labor - Invalids and Social Affairs through the National Public Service Portal using Form No. 01/PLI Appendix I issued with this Decree and notify the district-level social insurance agency where the headquarters, branch, or representative office is located. In cases where employers cannot report changes in labor via the National Public Service Portal, they should send paper reports using Form No. 01/PLI Appendix I issued with this Decree to the Department of Labor - Invalids and Social Affairs and notify the district-level social insurance agency where the headquarters, branch, or representative office is located. For labor working in industrial zones or economic zones, employers must report changes in labor to the Department of Labor - Invalids and Social Affairs, the district-level social insurance agency where the headquarters, branch, or representative office is located, and the Management Board of industrial or economic zones for monitoring.*
The Department of Labor - Invalids and Social Affairs is responsible for compiling changes in labor if the employer sends a paper report to fully update information according to Form No. 02/PLI Appendix I issued with this Decree.
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The labor utilization report for 2023 must be submitted before June 5, 2023, and December 5, 2023.
How to create Form No. 01/PLI when making the latest periodic labor utilization reports for 2023?
What Are the Regulations Regarding the 2023 Labor Utilization Report Form?
Enterprises, agencies, and organizations must use the labor utilization report form 01/PLI issued with Decree 145/2020/ND-CP to perform labor utilization reporting. Form 01/PLI is as follows:
Download Form 01/PLI here.
Some notes when filling out Form 01/PLI for the 2023 Labor Utilization Report:
According to the guidance attached to Form No. 01/PLI issued with Decree 145/2020/ND-CP:
(1) The Ministry of Labor - Invalids and Social Affairs.
(2) Job positions are classified as follows:
- Column (7) Managers: This group includes leaders and managers working in various sectors and levels within agencies, organizations, and enterprises holding positions with management, command, and operational authority from central to commune levels;- Column (8) Professionals with high technical expertise: This group includes occupations requiring high-level knowledge, expertise, and experience (university level or higher) in fields such as science and technology, health, education, business, management, information and communication technology, law, culture, and society;- Column (9) Professionals with intermediate technical expertise: This group includes occupations requiring intermediate-level knowledge and experience (college level, intermediate technical level) in fields such as science and technology, health, business, management, law, culture, society, information and communication technology, teaching, education, and information technology.
When to Notify Changes in Labor?
Based on Clause 2, Article 16 of Circular 28/2015/TT-BLDTBXH, the regulations are as follows:
Notification of labor changes
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2. Before the 3rd of each month, employers must notify according to Form No. 29 issued with this Circular to the employment service center where the head office is located about labor changes at the unit if any (calculated according to the solar calendar month before the notification period).
According to the above regulation, enterprises must notify the employment service center where the head office is located about labor changes at the unit (if any) for the past month before the 3rd of each month.
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