What documents are included in the application for initial registration of license plates in Vietnam? What documents are included in the vehicle documentation in Vietnam?
What documents are included in the application for initial registration and issuance of license plates in Vietnam?
Pursuant to Section A of Circular 58/2020/TT-BCA of Vietnam, the application for initial registration of license plates in Vietnam includes the following documents:
- Vehicle registration declaration
- Vehicle documentation
- The owner’s legal documentation
What documents are included in the application for initial registration of license plates in Vietnam? What documents are included in the vehicle documentation in Vietnam? (Image from the internet)
How to submit the application form for vehicle registration?
Pursuant to Article 7 of Circular 58/2020/TT-BCA of Vietnam as amended by Clause 2, Article 3 of Circular 15/2022/TT-BCA of Vietnam as follows:
Application forms for vehicle registration
Application for initial registration and number plate; registration upon transfer; registration in case of replacement or renewal of vehicle registration certificate, number plate on the Public Service Portal of the Ministry of Public Security or the National Service Portal: Vehicle owners sign in the public service portal to complete the application form for vehicle registration online (form No. 01A/58) and receive appointment numbers and deadlines for answer to application via email or SMS to proceed to take further steps in obtaining their vehicle registration.
Where the vehicle owner directly contacts the registration agency to apply for initial vehicle registration or number plate; registration upon transfer; registration in case of replacement or renewal of vehicle registration certificate, number plate: He/she shall be responsible for filling out the application form for vehicle registration (form No. 01 hereto attached).
Thus, the vehicle registration certificate can be done in three ways: online registration on the Public Service Portal of the Ministry of Public Security or the National Service Portal or directly contacting the registration agency to apply for initial vehicle registration or number plate.
What documents are included in the vehicle documentation in Vietnam?
Pursuant to Article 8 of Circular 58/2020/TT-BCA of Vietnam, the vehicle documentation includes:
Vehicle origin documentation:
- Regarding imported vehicle: As for imported vehicles under a commercial contract, tax-exempt vehicles, specialized vehicles and vehicles used as the project-based aid: Origin declaration of the automobile or motorbike as prescribed.
- With respect to non-trade imported vehicles, those used as a gift or imported vehicles in the form of a relocated property and vehicles serving the purpose of grant aid and humanity, they are required to submit: A customs declaration, temporary import license and receipts of import duty, special excise duty, and/or value-added tax on imported goods (as required) or payment order or state budget deposit bill which specifies the paid tax/duty. Case of tax exemption: the written decision or documentation of tax exemption from competent authorities, or the certificate of aid in accordance with statutory regulations (as a substitute for the tax receipt) or the import license documenting the tax exemption must be included.
As for vehicles taxed at the rate of 0%: the declaration of non-trade import and export goods shall be required as regulated, in which vehicle brand name, engine and chassis number must be clarified.
As for temporarily imported and re-exported vehicles of those who are eligible for the diplomatic privileges and immunities in accordance with legal regulations or International Treaties of which Vietnam is a member; vehicles of foreign experts who are developing ODA projects in Vietnam; Vietnamese expatriates who are invited to work in Vietnam: customs declaration as regulated and (temporary) import license;
- Any vehicle that is domestically manufactured and assembled: The certificate of ex-factory quality inspection for road motor vehicles from the manufacturer in accordance with legal regulations;
- Refurbished vehicles:
+ The certificate of vehicle registration (applied to those that have been already registered) or the documentation of origin for the importation (applied to those that have been already used) must be included, as stipulated at Point a, Clause 1 of this Article.
+ The certificate of technical quality, safety assurance and environment protection for refurbished motor vehicles must be submitted;
- As for confiscated vehicles, the following documents must be submitted:
+ The decision on confiscation to raise the state fund or the decision on establishment of universal ownership as to the vehicle or citation of a judgment concerning confiscation of vehicle, with all characteristics of the vehicle: Make, model number, model, engine number, chassis number, cylinder capacity, year of manufacture (for automobile).
+ The invoice of selling confiscated properties to raise the state fund, the invoice of selling public property or selling state-owned property (applied to those settled by auction); the written report of property delivery (applied to those settled by means of transfer); money receipt or transfer note (applied to aggrieved party).
The documentation of vehicle title transfer shall include any of the following:
- Invoices, financial documents (receipts) or documentation on sale and gifting of vehicle (decision, contract, inheritance document) as per the law;
- Written agreement on sale or gifting of vehicle between individuals must be authenticated or notarized, or certified by the employers with respect to the armed forces; and foreign nationals working for diplomatic missions, consular posts and representative offices of international organizations, and registers his/her vehicle at the address of his/her employer, he/she must provide the confirmation from them.
- As for liquidated vehicles of police: A decision on liquidation of vehicle made by the competent authority and invoice of selling public property or selling state-owned property;
- As for liquidated vehicles of military: A certificate of vehicle registration, an official dispatch certifying that the vehicle has been moved out of the military equipment of the Department of Vehicles affiliated to the Ministry of National Defense and an invoice of selling public property or selling state-owned property.
Proof of payment of vehicle registration fee:
- A receipt or a written proof of payment to the state budget or payment order through the bank of vehicle registration fee or other documentation on payment of vehicle registration fee as per the law or document printed from the vehicle registration system (with all information about the make, model number, model, engine number, chassis number).
If there is only one proof of payment for vehicle registration fee, each vehicle must submit a proper duplicate legally certified and confirmed by an agency where that proof has been issued;
- As for vehicles exempted from paying the registration fee: the declaration of registration fee certified by the tax authority.
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