Vietnam: In case a diplomatic passport or service passport is lost while working abroad, can it be reissued?
How are diplomatic passports and service passports in Vietnam extended?
According to the provisions of Article 12 of the 2019 Law on Entry and Exit of Vietnamese Citizens on the domestic issuance and extension of diplomatic passports and service passports as follows:
- Persons applying for issuance or extension of passports shall submit completed applications form using defined templates, 2 pictures and relevant documents as specified in Clause 2 of this Article to consular missions of Ministry of Foreign Affairs or agencies authorized by Ministry of Foreign Affairs.
- Documents relating to application for issuance and extension of passports include:
+ Decision on assignment or documents permitting persons to travel abroad issued by competent agencies and individuals and specifying in details eligibility of persons applying for issuance or extension; and
+ Acceptance documents of competent agencies and individuals assigning persons to go abroad with respect to persons specified in Clauses 13 and 14 Article 8, Clause 5 Article 9 of this Law and decisions and acceptance documents of Ministry of Foreign Affairs with respect to persons specified in Clause 14 Article 8, Clause 5 Article 9 of this Law; and
+ The most recently issued diplomatic passports or service passports; in case passports are lost, supervisory authorities of persons to be issued with passports must submit written notice; and
+ Diplomatic passports or service passports with less than 12 months in terms of passport validity in case of application for passport extension; and
+ Photocopies of ID cards, Citizen Identity Cards or other identification documents and original copies thereof for comparison; and
+ Photocopies of ID cards, Citizen Identity Cards, birth certificates, extracts of birth certificates or certificates of adoption in case of under 18 years of age specified in Clause 14 Article 8, Clause 5 Article 9 of this Law and original copies thereof for comparison; and
+ Letters of introduction of agencies and organizations in case applications are applied by representatives; the representatives must present identification documents.
- Assigned persons are responsible for accessing the application, pictures and relevant documents; examining and comparing with information on the national database for entry and export of Vietnamese citizens; taking photos and collecting fingerprints of persons applying for issuance of passports containing electronic chips for the first time; issuing notice of result collection.
- Within 5 working days from the date of receipt, consular missions of Ministry of Foreign Affairs or agencies authorized by Ministry of Foreign Affairs shall issue or extend passports, issue diplomatic notes for visas and return the results; in case of failure to issue or extend passports, produce written response stating reasons.
- Persons applying for issuance or extension of diplomatic passports or service passports domestically wishing to receive results in locations other than the agencies specified in Clause 4 of this Article shall pay fees for delivery services.
Vietnam: In case a diplomatic passport or service passport is lost while working abroad, can it be reissued?
In case a diplomatic passport or service passport is lost while working abroad, can it be reissued?
According to the provisions of Article 13 of the 2019 Law on Entry and Exit of Vietnamese Citizens on the overseas issuance and extension of diplomatic passports and service passports as follows:
- A person shall be issued with a diplomatic passport or service passport or extended his/her diplomatic passport or service passport if:
+ His/her diplomatic passport or service passport is lost, damaged, running out of pages or expired during his/her overseas work trip; or
+ He/she who is currently a member of an overseas representative office of Vietnam or a state news agency, press agency of Vietnam and residing overseas undergoes changes to his/her job title; or
+ He/she who is living overseas is assigned to be a member of a representative office of Vietnam or a state news agency, press agency of Vietnam residing overseas; or
+ He/she is a spouse, child under 18 years of age visiting or accompanying, or an overseas newborn child of a member of a representative office or a state news agency, press agency of Vietnam residing overseas.
- Persons applying for issuance or extension of passports shall submit completed applications form using defined templates, 2 pictures and relevant documents as specified in Clause 3 of this Article to Vietnam representative offices located overseas.
- Documents relating to issuance and extension of diplomatic passports and service passports overseas include:
+ Decisions on assignment or documents permitting persons to travel abroad of competent agencies and individuals specifying in details eligibility of persons applying for issuance or extension with respect to cases specified in Points a and d Clause 1 of this Article; in case of overseas newborn children, copies of birth certificates or extracts thereof are required; and
+ Documents of competent agencies or individuals regarding assignment or changes to job title with respect to cases specified in Points b and c Clause 1 of this Article; and
+ Diplomatic passports or service passports with less than 12 months in terms of passport validity in case of application for passport extension; and
+ The most recently issued diplomatic passports or service passports; in case of lost passports, submit written notice to Vietnam representative offices located overseas.
- Assigned persons are responsible for accessing the application, pictures and relevant documents; examining and comparing with information on the national database for entry and export of Vietnamese citizens; taking photos and collecting fingerprints of persons applying for issuance of passports containing electronic chips for the first time; issuing notice of result collection.
- Within 5 working days from the date of receipt, Vietnam representative offices located overseas shall issue or extend passports, issue diplomatic notes for visas and return the results; in case of failure to issue passports, prolonged issuance period due to verification or failure to extend passports, specify reasons and issue written notice to consular missions of Ministry of Foreign Affairs in case the representative offices have not connected to the National database for entry and exit of Vietnamese citizens.
Thus, diplomatic passports, service passports will be re-issued.
Therefore, when a person is on a business trip abroad and loses his or her diplomatic or service passport, he or she will be re-issued with a new one.
What are the conditions for issuance of diplomatic passports and service passports in Vietnam?
According to the provisions of Article 10 of the 2019 Law on Entry and Exit of Vietnamese Citizens, Vietnamese citizens shall be issued with diplomatic passports or service passports if they:
- are specified in Article 8 of the 2019 Law on Entry and Exit of Vietnamese Citizens or Article 9 of of the 2019 Law on Entry and Exit of Vietnamese Citizens; and
- are assigned or permitted overseas travel by competent agencies and individuals specified in Article 11 of the 2019 Law on Entry and Exit of Vietnamese Citizens to perform missions.
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