Guidelines for the 2023 Plan for Procurement, Maintenance, and Repair of Public Assets. What are the Formats, Report Components, and Number of Documents Required?
On September 23, 2022, the Department of Education and Training issued Official Dispatch 3493/SGDDT-KHTC in 2022 on the implementation of the 2022 budget estimate and the construction of the 2023 budget estimate, state financial-budgetary plan for the three years 2023-2025.
How is the report on the results of public asset procurement, maintenance, and repair in 2022 guided?
In Sub-item 3, Section III of Official Dispatch 3493/SGDDT-KHTC in 2022, the report on the results of public asset procurement, maintenance, and repair in 2022 is guided as follows:
Units report the results of procurement - repair in 2022 according to forms 01, 02 and attached scanned copies of the approval documents for procurement and repair issued by the Department of Education and Training (photocopy).
Guidance on the plan for public asset procurement, maintenance, and repair in 2023? The forms, report components, and the number of required documents? (Image from the Internet)
How is the plan for public asset procurement, maintenance, and repair in 2023 guided?
In Sub-item 3, Section 3 III of Official Dispatch 3493/SGDDT-KHTC in 2022, guidance on the plan for public asset procurement, maintenance, and repair in 2023 includes the following principles:
* First: Principles for planning
Implemented under Circular No. 65/2021/TT-BTC dated July 29, 2021, by the Ministry of Finance, stipulating budget estimation, management, use, and finalization of funds for maintenance and repair of public assets, specifically:
- The maintenance and repair aim to ensure public assets are maintained according to their original function and technical standards; does not change the functionality, scale of public assets.
- Public asset procurement, maintenance, and repair must be based strictly on policies, standards, and economic-technical norms issued by competent authorities as stipulated in the Law on Management and Use of Public Assets and guiding documents.
- Conduct surveys and assess actual conditions to establish a basis for planning public asset procurement, maintenance, and repair, ensuring prioritized, economical, and effective investment principles to avoid wastage.
* Second: On the maintenance and repair plan for public assets
- Prioritize work to prevent dampness, subsidence, flooding; repair restrooms to ensure they are clean, meet standards, and are adequate in quantity.
- Pay attention to reviewing the school safety work for construction items in classrooms, functional rooms, multi-purpose gymnasiums, playgrounds, corridors, stairs, etc., and equipment regarding fire safety, emergency escape...
- The plan for maintenance and repair of public assets should focus centrally, highlighting key points without dividing into many component items. Each unit proposes a maximum of 02 items to be implemented in 2023 (prioritizing self-balancing resources at the unit and noting procedure order as stipulated in point b, clause 2, Article 5 of Circular No. 65/2021/TT-BTC dated July 29, 2021, by the Ministry of Finance).
* Third: On the procurement plan for assets and teaching equipment
- Prioritize equipping machinery and equipment serving teaching according to the Ministry of Education and Training's regulations on the minimum list of equipment following the implementation roadmap of the 2018 General Education Program (Circular No. 37/2021/TT-BGDDT dated December 30, 2021, on Promulgating the list of minimum teaching equipment for Primary Schools; Circular No. 38/2021/TT-BGDDT dated December 30, 2021, on Promulgating the list of minimum teaching equipment for Secondary Schools; Circular No. 39/2021/TT-BGDDT dated December 30, 2021, on Promulgating the list of minimum teaching equipment for High Schools) and in line with technology renovation.
- The procurement plan for assets and teaching equipment must comply with Decision No. 21/2020/QD-UBND dated August 22, 2020, by the People's Committee of the City issuing standards and norms for the use of specialized machinery and equipment in the field of education and training in Ho Chi Minh City.
- Regarding centralized procurement in 2023, awaiting approval from the City People's Committee for the basic configuration of the group list of desktop computers, photocopiers, air conditioners, units still draft the procurement plan in the 2023 budget estimate. After obtaining the approval document from the City People's Committee and guidance from relevant agencies and units, the Department of Education and Training will issue a document guiding units to re-register their centralized procurement needs for 2023.
Guidance on the forms, report components, and the number of required documents for the 2023 public asset procurement, maintenance, and repair plan?
In Sub-item 3, Section 3 III of Official Dispatch 3493/SGDDT-KHTC in 2022 regarding the forms, report components, and the number of required documents. To be specific:
- First: For the equipment procurement plan
+ Use form No. 03 for equipment procurement.
+ A photocopy of the price quote from 01 market supplier with a stamp (for reference), for assets in the centralized procurement list (no price quote required).
+ Quantity: Form No. 03 (02 original sets), price quotes (02 photocopy sets).
- Second: For the maintenance and repair plan of public assets
+ Use form No. 04.
+ Photos capturing the overall current condition (at least 3 photos per item).
+ Detailed estimate and technical drawings of each item.
+ Quantity: Form No. 4 (02 original sets); photos (02 sets, annotate the item name on the back of each photo); detailed estimate and technical drawings for each item (02 original sets).
Above are some contents in Official Dispatch 3493/SGDDT-KHTC in 2022. View the full content of Official Dispatch 3493/SGDDT-KHTC in 2022: Here.
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