Guidance on Adjusting Residence Information in the Commune-Level Residence Database: Procedures and Implementation
What does the dossier for adjusting residency information in the commune-level Residency Database include?
According to Article 2 of the 2020 Residence Law, the concept of the Residency Database is as follows:
The Residency Database is a specialized database that aggregates citizens' residency information, digitized, stored, and managed using information infrastructure, connected and shared with the National Population Database and other databases as prescribed by law.
In Subsection 2, Section B of the administrative procedures issued together with Decision 5548/QD-BCA-C06 of 2021, it is clearly stated that the dossier for adjusting residency information in the commune-level Residency Database includes:
- A declaration form for changing residency information.- Documents and materials proving the adjustment of information.
How is the guidance for adjusting residency information in the commune-level Residency Database conducted?
How is the procedure for adjusting residency information in the commune-level Residency Database conducted?
In Subsection 2, Section B of the administrative procedures issued together with Decision 5548/QD-BCA-C06 of 2021, it is clearly stated that the procedure for adjusting residency information in the commune-level Residency Database is conducted as follows:
Sequence of implementation:
- Step 1: Individuals or organizations prepare the dossier as per legal regulations.- Step 2: Individuals or organizations submit the dossier at the commune-level police office.- Step 3: Upon receiving the dossier for adjusting residency information in the Residency Database, the residency registration agency checks the legality and content of the dossier:
+ If the dossier is complete and valid, it will be accepted, and a Receipt of Dossier and Appointment for Result Return (form CT04 issued together with Circular No. 56/2021/TT-BCA) will be given to the registrant.
+ If the dossier is valid but incomplete, additional instructions and a Form for Additional Instructions (form CT05 issued together with Circular No. 56/2021/TT-BCA) will be provided to the registrant.
+ If the dossier is not eligible, a Form for Refusal to Accept and Process the Dossier (form CT06 issued together with Circular No. 56/2021/TT-BCA) will be provided to the registrant.
- Step 4: Based on the appointment date on the Receipt of Dossier, the registrant will receive the notification of result (if any).
Mode of implementation:
- Submit the dossier directly at the commune-level police office.- Submit the dossier online through public service portals such as the national public service portal, the Ministry of Public Security's public service portal, or the residency management public service portal.
Dossier receipt time: During office hours on working days from Monday to Friday and Saturday mornings weekly (except for public holidays and Tet holidays as per legal regulations).
What is the result of the procedure for adjusting residency information in the commune-level Residency Database?
In Subsection 2, Section B of the administrative procedures issued together with Decision 5548/QD-BCA-C06 of 2021, it is clearly stated that the result of the procedure for adjusting residency information in the commune-level Residency Database is as follows:
- For the procedure of adjusting household head information, if the dossier is complete and valid, the residency registration agency is responsible for adjusting the household head information in the Residency Database and notifying household members of the updated information (form CT08 issued together with Circular 56/2021/TT-BCA); if the adjustment is refused, a written notice with clear reasons (form CT06 issued together with Circular 56/2021/TT-BCA) is required.
- For the procedure of adjusting civil status information, if the dossier is complete and valid, the residency registration agency is responsible for adjusting the civil status information in the Residency Database and notifying the registrant of the updated information (form CT08 issued together with Circular 56/2021/TT-BCA); if the adjustment is refused, a written notice with clear reasons (form CT06 issued together with Circular 56/2021/TT-BCA) is required.
- In the case of changes to the residential address in the Residency Database due to administrative unit boundary adjustments, administrative unit name changes, street names, neighborhood numbers, villages, hamlets, villages, quarters, communes, things, and house numbering methods, the residency registration agency is responsible for adjusting and updating the information changes in the Residency Database.
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