From January 1, 2024: What are the changes of invoice number in Vietnam? Is invoice number mandatory information?
From January 1, 2024: What are the changes of invoice number in Vietnam?
Pursuant to Point a, Clause 3, Article 10 of Decree 123/2020/ND-CP stipulates:
Contents of invoices
...
3. Invoice number
a) Invoice number is an ordinal number written on the invoice when it is issued by the seller. An invoice number consists of 8 digits, from 1 to 99 999 999, written in Arabic numerals, begins on January 01 or the first day on which the invoices are used and ends on December 31. Numbers of invoices of the same reference number and form number shall be issued in ascending order. Buyers of tax authority-ordered printed invoices may use the invoice numbers pre-printed on such invoices.
If a business entity has multiple points of sale or multiple establishments using the same type of e-invoices of the same reference number by adopting the random access method from an e-invoicing system, invoices shall be issued in ascending order from the date on which the digital or electronic signature is added to the invoice.
According to Point b, Clause 1, Article 4 of Circular 78/2021/TT-BTC of the Ministry of Finance instructs:
Form number, reference number and names of copies of an invoice
1. E-invoices
...
Reference number of an e-invoice contains 6 characters, including letters and numbers, indicating whether the invoice bears the tax authority’s identification code or not, year of issuance, and type of e-invoice. 6 characters are as follows:
- The first character: C if the invoice bears a tax authority’s authentication code; K if the invoice does not bear a tax authority’s authentication code;
- The next two characters are the last two digits of the year in which the e-invoice is issued, written in Arabic numerals. Example: 22 if the e-invoice is issued in 2022; 23 if the e-invoice is issued in 2023;
...
Thus, from January 1, 2024, taxpayers change the character representing the year of invoice to "24" (2024) and the invoice number will be renumbered from 1.
From January 1, 2024: What are the changes of invoice number in Vietnam? Is invoice number mandatory information?
Is invoice number mandatory information of invoices in Vietnam?
Pursuant to Point a, Clause 3, Article 10 of Decree 123/2020/ND-CP stipulates:
Contents of invoices
...
3. Invoice number
a) Invoice number is an ordinal number written on the invoice when it is issued by the seller. An invoice number consists of 8 digits, from 1 to 99 999 999, written in Arabic numerals, begins on January 01 or the first day on which the invoices are used and ends on December 31. Numbers of invoices of the same reference number and form number shall be issued in ascending order. Buyers of tax authority-ordered printed invoices may use the invoice numbers pre-printed on such invoices.
If a business entity has multiple points of sale or multiple establishments using the same type of e-invoices of the same reference number by adopting the random access method from an e-invoicing system, invoices shall be issued in ascending order from the date on which the digital or electronic signature is added to the invoice.
Accordingly, the invoice number is one of the must-have information when the seller issues an invoice.
In particular, An invoice number consists of 8 digits, from 1 to 99 999 999, written in Arabic numerals, begins on January 01 or the first day on which the invoices are used and ends on December 31.
Numbers of invoices of the same reference number and form number shall be issued in ascending order.
Buyers of tax authority-ordered printed invoices may use the invoice numbers pre-printed on such invoices.
What are the contents of invoices in Vietnam under the Decree 123/2020/ND-CP?
Pursuant to Article 10 of Decree 123/2020/ND-CP stipulates what content must be on the invoice as follows:
Contents of invoices
1. Name, reference number and form number of the invoice
...
2. Names of copies of tax authority-ordered printed invoices shall comply with regulations of the Ministry of Finance.
3. Invoice number
...
4. The seller’s name, address and TIN
...
5. The buyer’s name, address and TIN
...
6. The name, unit, quantity, unit price, amount payable exclusive of VAT, VAT rate, total VAT amount calculated by each VAT rate, total VAT payable and total amount payable inclusive of VAT:
...
7. Signatures of the buyer and the seller:
...
8. The issuance date of the invoice shall comply with the provisions in Article 9 hereof and be written in "ngày, tháng, năm” (day/month/year) format of the calendar year.
9. The date of the digital signature on an e-invoice is the date on which the seller or buyer adds his/her digital signature to that e-invoice and expressed in "ngày, tháng, năm” (day/month/year) format of the calendar year. If the date of a digital signature on an issued e-invoice is different from the issuance date of the e-invoice, the tax declaration date shall be the issuance date of that e-invoice.
10. The tax authority’s authentication codes on authenticated e-invoices shall comply with the provisions in Clause 2 Article 3 hereof.
11. Fees and charges payable to state budget, discounts and sales promotions (if any) shall comply with the provisions in Point e Clause 6 of this Article and relevant contents (if any).
12. Name and TIN of the invoice printing service provider shall be specified in tax authority-ordered printed invoices.
13. Text, numbers and currencies on invoices:
...
15. Other contents of invoices
In addition to the contents specified in Clause 1 through 13 of this Article, enterprises, organizations, household or individual businesses may add their logos, brands, trademarks or photos to the invoices. Depending on characters or nature of each transaction and management requirements, the invoice may contain information about the sale contract, delivery order, customer code and other information.
Thus, the contents of invoices are specified in detail in Article 10 of Decree 123/2020/ND-CP.
LawNet