What is the time limit for providing e-invoice information in Vietnam?

What is the time limit for providing e-invoice information in Vietnam?

According to Article 51 of Decree 123/2020/ND-CP, within no more than 5 minutes from the receipt of the request, the e-portal responds to the user with information:

- e-invoice information:

Notify the reason in case the system encounters a malfunction or there is no e-invoice information.

- In case a request for information with a large amount of data is made, the time period for providing e-invoice information is notified by the General Department of Taxation.

What is the time limit for providing e-invoice information in Vietnam? (Image from the Internet)

What is the software system serving management of e-invoice information in Vietnam?

According to Article 42 of Decree 123/2020/ND-CP, it is stipulated as follows:

- The information technology infrastructure for e-invoices and e-documents includes a set of computational devices (servers, workstations), transmission systems, network connection devices, network security software or devices, databases, storage devices, peripheral devices, and auxiliary equipment, internal networks.

- The software system serving management of, operating, and exploiting e-invoice and e-document information systems includes: operating systems, database management systems, and application software.

May e-invoice information be used to deduct personal income tax in Vietnam?

According to Article 46 of Decree 123/2020/ND-CP, the parties using e-invoice information include:

- Enterprises, economic organizations, households, business individuals who sell goods or provide services; organizations or individuals who purchase goods or services;

- State management agencies use e-invoice information to carry out administrative procedures in accordance with the law; inspect the legality of goods circulating in the market;

- Credit institutions use e-invoice information to conduct tax procedures and payment procedures through banks;

- Organizations providing e-invoice services.

- Organizations using e-document information to deduct personal income tax.

In light of the above regulations, it can be seen that among the entities using e-invoice information, there are organizations that use e-document information to deduct personal income tax.

Therefore, it is entirely possible to use e-invoice information to deduct personal income tax.

What should be ensured when using e-invoice information to look up goods in Vietnam?

According to Article 44 of Decree 123/2020/ND-CP, the principles for querying, providing, and using e-invoice information are stipulated as follows:

- The querying, providing, and using of e-invoice information is applied to conduct tax procedures, payment procedures through banks, and other administrative procedures; to prove the legality of goods circulating in the market.

- The querying and providing of e-invoice information must ensure completeness, accuracy, timeliness, and relevance.

- The use of provided e-invoice information must ensure the correct purpose, serving professional activities according to the functions and duties of the user; while ensuring legal compliance with state secrecy protection.

Furthermore, the form of exploiting and using e-invoice information on the e-portal is based on Article 47 of Decree 123/2020/ND-CP which regulates the form of exploitation and use of e-invoice information on the e-portal as follows:

- Information users are enterprises, economic organizations, households, business individuals who sell goods or provide services; organizations or individuals who purchase goods or services access the General Department of Taxation's e-portal to query e-invoice information according to the information contents of e-invoices.

- Information users are state management agencies, credit institutions, organizations providing e-invoice services that have signed information exchange regulations or contracts. They must register and be granted access rights, connection, use e-invoice information from the General Department of Taxation as follows:

+ Apply a legally valid digital signature;

+ Encrypt the transmission line;

+ Ensure information security according to legal regulations;

+ Comply with technical requirements published by the General Department of Taxation, including: Information criteria, data format, connection method, information exchange frequency.

Information users mentioned in paragraph 2, Article 47 Decree 123/2020/ND-CP are responsible for assigning a focal point to register for using e-invoice information (hereafter referred to as registration focal point) and notify the General Department of Taxation in writing.

Thus, in principle, when using e-invoice information to look up goods, it must ensure completeness, accuracy, timeliness, and relevance.