What are regulations on handling state budget payment document on the web portal in Vietnam?

What are regulations on handling state budget payment document on the web portal in Vietnam?

Based on Clause 3, Article 20 of Circular 19/2021/TT-BTC, the handling of state budget payment document on the web portal is as follows:

- In the case that the state budget payment document is received, the electronic portal selected by the taxpayer to create the state budget payment document will automatically generate a “reference number” for the state budget payment document and update it in the receipt notification sent to the taxpayer.

The “reference number” on the state budget payment document is a series of numerical characters automatically generated by the application system of the unit where the taxpayer creates the state budget payment document for forwarding through banks/intermediary payment service providers to the State Treasury.

The “reference number” is unique nationwide for each state budget payment document by a taxpayer, consisting of 20 characters, in which the first 4 characters are the code of the unit where the taxpayer creates the state budget payment document, provided by the General Department of Taxation to the unit connected to the Tax Department's Portal. The next 4 characters are the year of creation, the following 10 characters are a sequential incremental number by the system of the units, and the last 2 characters denote the form of the state budget payment document.

- The electronic portal of the General Department of Taxation transmits information according to the state budget payment document (including: Debit account; amount to be paid to the State Budget; State Treasury receiving the source; Reference number) to the bank or intermediary payment service provider chosen by the taxpayer to debit the account.

- The electronic portal of the General Department of Taxation receives notifications on the processing of payment documents to the State Budget (successful/unsuccessful) according to Form 05/TB-TDT issued with Circular 19/2021/TT-BTC and the state budget payment document digitally signed by the bank or intermediary payment organization (if any) and sends it to the taxpayer as stipulated in Clause 2, Article 5 of Circular 19/2021/TT-BTC.

How to receive and process information on collection of state budget revenues in Vietnam?

Based on Article 22 of Circular 19/2021/TT-BTC, the receipt and processing of information on collection of state budget revenues are as follows:

- The tax authority receives information on collection of state budget revenues transferred by the State Treasury according to the Regulations on transmitting state budget revenue and refund information electronically between the tax authority and the State Treasury to account for the budget revenue and the amount paid by taxpayers.

- If the tax authority detects errors in the information on collection of state budget revenues, the tax authority shall:

+ Prepare an Electronic State Budget Revenue Adjustment Request Form (according to Forms C1-07a/NS or C1-07b/NS issued with the Circular of the Minister of Finance guiding state budget accounting policies and State Treasury operations) and send it to the State Treasury for adjustment.

+ After the State Treasury makes adjustments as requested, the tax authority shall notify the taxpayer about the adjustment in information on collection of state budget revenues as stipulated in Clause 2, Article 5 of Circular 19/2021/TT-BTC.

How to handle state budget payment document on the web portal in Vietnam? (Image from the Internet)

When to stop transactions with tax authorities by electronic means in Vietnam?

Based on Article 12 of Circular 19/2021/TT-BTC, stopping transactions with tax authorities by electronic means occurs in the following cases:

- When the tax authority issues a Notice of termination of the taxpayer identification number, a Notice that the taxpayer is not operating at the registered address per legal regulations on taxpayer registration, or a Notice on the dissolution/cessation of operation of the business by the business registration authority according to legal regulations on business registration or cooperative registration, on the same day of updating the taxpayer’s status termination, the portal of the General Department of Taxation stops performing electronic tax administrative procedures. Simultaneously, a notice (according to Form 03/TB-TDT issued with this Circular) on stopping electronic transactions is sent to the taxpayer per Clause 2, Article 5 of Circular 19/2021/TT-BTC, the T-VAN service provider, and the relevant bank or intermediary payment service provider for stopping electronic tax payment services.

- From the time of stopping electronic transactions in the tax field, the taxpayer shall not carry out electronic tax administrative procedures in accordance with Clause 1, Article 1 of Circular 19/2021/TT-BTC.

The taxpayer may access information on previous electronic transactions on the portals of the General Department of Taxation, the competent state agency, or the T-VAN service provider by using the issued account or electronic tax transaction code until the electronic document’s storage period expires as specified.

- For taxpayers who have ceased electronic transactions, if the tax authority issues a notice to restore the taxpayer identification number, the taxpayer must proceed with registration as initially prescribed in Article 10 of Circular 19/2021/TT-BTC.