Which entities are the e-invoice information users in Vietnam?

Which entities are the e-invoice information users in Vietnam?

Based on Clause 2, Article 46 of Decree 123/2020/ND-CP, the e-invoice information users include:

- Enterprises, economic organizations, households, and individual businesses that sell goods and provide services; organizations and individuals that purchase goods and services;

- State management agencies use e-invoice information to carry out administrative procedures as prescribed by law; check the legality of goods circulating in the market;

- Credit institutions use e-invoice information to carry out tax procedures and payment procedures through banks;

- Organizations providing e-invoice services;

- Organizations using e-document information to deduct personal income tax.

Which entities are the e-invoice information users in Vietnam? (Image from the Internet)

What are rules for the use of e-invoice information in Vietnam?

Based on Article 44 of Decree 123/2020/ND-CP, the principles for searching, providing, and using e-invoice information are stipulated as follows:

- The searching, providing, and using of e-invoice information are applied to carry out tax procedures, payment procedures through banks, and other administrative procedures; prove the legality of goods circulating in the market.

- The searching and providing of e-invoice information must ensure completeness, accuracy, promptness, and correctness in relation to the target.

- The use of provided e-invoice information must ensure correct purposes, serve operational activities according to the functions and duties of the information user; and must conform to the law on state secrets protection.

In addition, the forms of exploiting and using e-invoice information on the e-portal will be based on Article 47 of Decree 123/2020/ND-CP regulating the forms of exploiting and using e-invoice information on the e-portal as follows:

- The information user, including enterprises, economic organizations, households, and individual businesses that sell goods and provide services; organizations and individuals that purchase goods and services, access the e-portal of the General Department of Taxation to query e-invoice information according to e-invoice content.

- The information user, including state management agencies, credit institutions, and e-invoice service providers that have signed information exchange regulations or contracts, must register and be granted access rights, connect, and utilize e-invoice information from the General Department of Taxation as follows:

+ Apply a valid digital signature as prescribed by law;

+ Implement transmission encryption;

+ Ensure information security as prescribed by law;

+ Comply with technical requirements published by the General Department of Taxation, including: Information indicators, data formats, connection methods, and information exchange frequency.

The information user mentioned in Clause 2, Article 47 of Decree 123/2020/ND-CP is responsible for assigning a focal point to register for the use of e-invoice information (hereinafter referred to as the registration focal point) and notify the General Department of Taxation in writing.

What are regulations on termination of use of e-invoice information in Vietnam?

Based on Article 50 of Decree 123/2020/ND-CP regulating the termination of forms of providing and using e-invoice information as follows:

- The General Department of Taxation withdraws the access account to the e-portal or withdraws the validity of the mobile phone number messaging form in the following cases:

+ Upon request from the registration focal point of the information user;

+ The period of use has expired;

+ The access account to the e-portal or mobile phone number does not query the information for a continuous period of 6 months;

+ Detection of use of e-invoice information for incorrect purposes, not serving operational activities according to the functions and duties of the information user, not conforming to the law on state secrets protection.

- The General Department of Taxation terminates the connection of the information user's system with the e-portal in the following cases:

+ Upon request from the registration focal point of the information user;

+ Detection of use of e-invoice information for incorrect purposes, not serving operational activities according to the functions and duties of the information user, not conforming to the law on state secrets protection.

- No later than 5 working days before the official termination of the use of forms of providing and using e-invoice information of the information user (except for the case where the registration focal point of the information user requests in writing), the General Department of Taxation notifies the registration focal point of the information user in writing about the termination of the use of forms of providing and using e-invoice information, stating the reasons for the termination.