When is the invoicing time for training service in Vietnam?

When is the invoicing time for training service in Vietnam?

Based on Article 9 of Decree 123/2020/ND-CP which provides regulations on the time of issuing invoices as follows:

Invoicing time

1. The time of issuing invoices for the sale of goods (including the sale of state-owned assets, confiscated property, property for national reserves) is the time of transferring the ownership or use rights of goods to the buyer, regardless of whether payment has been collected or not.

2. The time of issuing invoices for providing services is the time of completion of service provision, regardless of whether payment has been collected or not. In cases where the service provider collects payment before or during service provision, the time of issuing the invoice is the time of payment collection (excluding cases of collecting deposits or advances to secure the fulfillment of service provision contracts: accounting, auditing, financial consulting, tax; appraisal; surveying, technical design; supervisory consulting; investment project establishment in construction).

3. In cases of multiple deliveries or handovers for each part or stage of service, invoices must be issued each time for the corresponding quantity and value of goods and services delivered.

4. Specific cases regarding the time of invoice issuance are as follows:

a) For cases of providing services in large quantities, occurring frequently, requiring time to reconcile data between the service provider and customer or partners, such as direct support services for air transport, supply of aviation fuel to airlines, provision of electricity (except for subjects stipulated at point h of this clause), water, broadcast service, postal delivery (including agency services, collection and payment services), telecommunications services (including value-added telecommunications services), logistics services, and information technology services (except as stipulated at point b of this clause) sold on regular terms, the time of invoice issuance is the time of completion of data reconciliation between parties, but no later than the 7th day of the following month after the service provision occurs or no later than 7 days from the end of the scheduled cycle. The scheduled cycle used for calculating the supplied quantity of goods, services is based on the agreement between the seller and the buyer.

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Thus, the issuance time for training service invoices is the time when the service is completed, regardless of whether payment has been collected or not, meaning the invoice is issued when the course ends and the training establishment may issue the invoice to the trainees.

Additionally, in circumstances where the training service provider collects payment before or during the service provision, the time of invoice issuance is the time of payment collection (excluding cases of collecting deposits or advances to ensure the performance of the training service contract).

When is the invoicing time for training service in Vietnam? (Image from the Internet)

Is the invoicing time in Vietnam recorded according to the lunar calendar or the Gregorian calendar?

Based on Article 10 of Decree 123/2020/ND-CP which provides regulations on invoice content as follows:

Invoice content

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8. The time of invoice issuance follows the guidelines in Article 9 of this Decree and is displayed in the date, month, year format of the solar calendar.

9. The time of digital signature on the electronic invoice is the time when the seller, buyer uses the digital signature to sign the electronic invoice, displayed in the date, month, year format of the solar calendar. In cases where the electronic invoice has a different digital signature time from the time of invoice creation, the tax declaration time is the invoice creation time.

10. Code of the tax authority for electronic invoices with a tax authority code as stipulated in clause 2 Article 3 of this Decree.

11. Fees and charges belonging to the state budget, commercial discounts, promotions (if any) as guided at point e clause 6 of this Article and other related contents (if any).

12. Name, tax code of the organization printing invoices for those ordered by the tax authority.

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Thus, the invoicing time is not recorded according to the lunar calendar but must be used in the date, month, year format of the solar calendar.

What are the principles for issuing invoices when selling goods, providing services in Vietnam?

According to Article 90 of the Law on Tax Administration 2019, the principles for issuing, managing, using invoices and documents are stipulated as follows:

- When selling goods or providing services, the seller must issue an electronic invoice to give to the buyer in the standard data format and must record complete contents as per the legal regulations on tax, accounting laws, without differentiating the value of each sale or service provision.

- In cases where the seller uses a cash register, the seller must register to use electronic invoices generated from the cash register connected to transmit electronic data to the tax authority.

- The registration, management, use of electronic invoices in trading goods and providing services must comply with the regulations of electronic transactions law, accounting laws, and tax laws.

- The tax authority's code on electronic invoices is based on the information from the enterprise, economic organization, other organizations, business households, individual businesses created on the invoice. Enterprises, economic organizations, other organizations, business households, individual businesses are responsible for the accuracy of the information on the invoice.