What type of invoice is electronic tax invoice 02GTTT in Vietnam?

What type of invoice is electronic tax invoice 02GTTT in Vietnam?

Pursuant to Clause 2, Article 4 of Circular 78/2021/TT-BTC which regulates the symbols of invoices printed by the Tax Department as follows:

Form number, reference number, names of copies of an invoice

...

2. Invoices printed by the Tax Department

a) The symbol of the invoice sample number printed by the Tax Department is a group of 11 characters showing information about: the name of the invoice type, the number of sheets, and the serial number of the template in one type of invoice (one type of invoice may have multiple templates). Specifically:

- The first six (06) characters indicate the name of the invoice type:

+ 01GTKT: Value-added tax invoice;

+ 02GTTT: Sales invoice;

+ 07KPTQ: Sales invoice for organizations and individuals in foreign trade zones;

+ 03XKNB: Warehouse delivery cum internal transportation slip;

+ 04HGDL: Goods delivery slip for consignment agents.

- One (01) following character is a natural number 1, 2, 3 indicating the number of invoice sheets;

- One (01) following character is “/” as a separator;

- The next three (03) characters are the serial number of the template within one invoice type, starting from 001 and up to 999.

b) The invoice symbol printed by the Tax Department comprises 08 characters showing information about: the Tax Department printing the invoice; the year of invoice printing; and the invoice symbol as determined by the tax authority based on management needs. Specifically:

- The first two (02) characters indicate the code of the Tax Department printing the invoice and are determined according to Appendix I.A issued with this Circular;

- The next two (02) characters are two uppercase letters among 20 uppercase letters in the Vietnamese alphabet, including: A, B, C, D, E, G, H, K, L, M, N, P, Q, R, S, T, U, V, X, Y indicating the invoice symbol as determined by the tax authority based on management needs;

- One (01) following character is “/” as a separator;

- The next three (03) characters include two (02) beginning characters which are Arabic numerals indicating the year the Tax Department printed the invoice, as determined according to the last 02 digits of the calendar year, and one (01) character being the letter P indicating the invoice printed by the Tax Department. For example: The year the Tax Department printed the invoice is 2022, displayed as 22P; the year the Tax Department printed the invoice in 2023, displayed as 23P;

- Example representation of the characters of the invoice sample symbol printed by the Tax Department and the invoice symbol printed by the Tax Department:

Invoice sample symbol “01GTKT3/001”, Invoice symbol “01AA/22P”: understood as sample number 001 of a value-added tax invoice with 3 sheets printed by the Hanoi Tax Department in 2022.

c) Invoice sheets printed by the Tax Department are the sheets within the same invoice number. Each invoice number has 3 sheets including:

- Sheet 1: To be retained;

- Sheet 2: For delivery to the buyer;

- Sheet 3: Internal use.

d) The invoice sample symbol is a stamp, ticket, card printed by the Tax Department consisting of 03 characters to distinguish stamps, tickets, cards belonging to value-added tax invoice type or sales invoice type as follows:

- Symbol 01/: for stamps, tickets, cards belonging to the VAT invoice type;

- Symbol 02/: for stamps, tickets, cards belonging to the sales invoice type.

Thus, based on the aforementioned regulations, code 02GTTT is associated with the electronic tax invoice of sales invoices.

What type of invoice is electronic tax invoice 02GTTT in Vietnam? (Image from the Internet)

What is the format of e-invoices in Vietnam?

Pursuant to Article 12 of Decree 123/2020/ND-CP, the regulations are as follows:

Format of e-invoices

1. The format of e-invoices is the technical standard stipulating the data type and data length of information fields serving the transmission, storage, and display of e-invoices. The format of e-invoices employs the XML format (XML is the abbreviation for "eXtensible Markup Language" which is designed to share e-data between IT systems).

2. The format of e-invoices consists of two components: the component containing the business data of the e-invoice and the component containing the digital signature data. For authenticated e-invoices, there is an additional component containing the data related to the tax authority code.

3. The General Department of Taxation develops and announces the components containing business data of e-invoices, the components containing digital signature data, and provides tools to display the contents of e-invoices as regulated in this Decree.

4. Organizations and enterprises selling goods and providing services when transmitting e-invoice data to the tax authority in the form of direct submission must meet the following requirements:

a) Connect with the General Department of Taxation through a leased line or MPLS VPN Layer 3, including 1 main transmission line and 1 backup transmission line. Each transmission line has a minimum bandwidth of 5 Mbps.

b) Use Web Services or Message Queue (MQ) with encryption for connection.

c) Use SOAP protocol to package and transmit data.

5. e-invoices must be displayed fully and accurately, ensuring no misunderstandings can occur, so that the buyer can read them using e-means.

Thus, it can be seen that the format of e-invoices is a technical standard stipulating the data type and data length of information fields serving the transmission, storage, and display of e-invoices.

What are cases where the use of authenticated e-invoices does not incur service charges for 12 months in Vietnam?

Pursuant to Article 14 of Decree 123/2020/ND-CP, the cases where the use of authenticated e-invoices does not incur service charges for 12 months include:

Case 1: Small and medium-sized enterprises, cooperatives, households, and individual businesses located in areas with difficult socio-economic conditions or areas with especially difficult socio-economic conditions.

Areas with difficult or especially difficult socio-economic conditions shall comply with the list of preferential investment areas issued together with Decree No. 118/2015/ND-CP dated November 12, 2015, of the Government of Vietnam detailing and guiding the implementation of a number of articles of the Investment Law and its amendments, supplements, or replacements, if any.

Case 2: Other small and medium-sized enterprises as proposed by the People's Committees of provinces and centrally-run cities to the Ministry of Finance, except enterprises operating in economic zones, industrial zones, high-tech parks.

The General Department of Taxation shall implement or delegate to organizations providing e-invoice services to offer authenticated e-invoices free of service charges to the above subjects.