What is the form number of an e-invoice in Vietnam?

What is the form number of an e-invoice in Vietnam?

Based on Article 4 of Circular 78/2021/TT-BTC regulating e-invoices as follows:

Form number, invoice reference number, and invoice copy name

1. e-invoice

a) The form number of an e-invoice is a character consisting of a single natural digit, specifically the numbers 1, 2, 3, 4, 5, 6 to indicate the type of e-invoice as follows:

- Number 1: Indicates the value-added e-invoice;

- Number 2: Indicates the sales e-invoice;

- Number 3: Indicates the e-invoice of public asset sales;

- Number 4: Indicates the e-invoice of national reserve sales;

- Number 5: Indicates other types of e-invoices such as e-stamps, e-tickets, e-cards, e-receipts, or other e-documents with names but contents of e-invoices as regulated by Decree No. 123/2020/ND-CP;

- Number 6: Indicates the e-documents used and managed like invoices, including e-internal transportation note, e-delivery note for consigned goods for sale via agents.

...

Thus, according to the above regulation, the form number of an e-invoice is a character consisting of a single natural digit, specifically the numbers 1, 2, 3, 4, 5, 6 to indicate the type of e-invoice.

What is the form number of an e-invoice in Vietnam? (Image from the Internet)

Do individual businesses paying tax according to the tax declaration method have to use e-invoices in Vietnam?

Based on Article 6 of Circular 78/2021/TT-BTC regarding the application of e-invoices for certain other cases as follows:

Application of e-invoices for certain other cases

1. Forwarding data of e-invoices without issued codes to tax authorities in cases stipulated in point a.2, clause 3, Article 22 of Decree No. 123/2020/ND-CP shall be performed as follows: Sellers, after creating invoices with full content, send e-invoices to buyers and concurrently send the e-invoices to tax authorities, no later than on the same day as sending to the buyers.

2. Household businesses, individual businesses using e-invoices include:

a) Household businesses, individual businesses paying tax according to the tax declaration method must use e-invoices;

b) Household businesses, individual businesses paying tax on a presumptive basis if requesting to use invoices shall be issued by tax authorities with singular e-invoices per each occurrence;

c) Household businesses, individual businesses declaring tax per each occurrence if requesting to use invoices shall be issued by tax authorities with singular e-invoices per each occurrence.

3. For banks providing services where the issuance of invoices is conducted periodically according to contracts between the two parties, accompanied by schedules or other documents confirmed by both parties, but no later than by the end of the month in which services are provided;

For banks providing services in large quantities and frequently requiring time for reconciliation between the bank and relevant third parties (payment organizations, international card organizations, or other organizations), the timing of invoice issuance is when the data reconciliation between parties is completed but no later than the 10th of the following month.

4. In the case of selling fuel to customers, sellers shall transfer the sales invoice data of fuel sales daily as stipulated in point a.1, clause 3, Article 22 of Decree No. 123/2020/ND-CP. If the seller and buyer have an agreement to facilitate goods circulation or data search, after the full completion of content on e-invoices, the seller shall send them to the buyers and concurrently to tax authorities according to the regulation in point a.2, clause 3, Article 22 of Decree No. 123/2020/ND-CP.

The cases where households are required to use e-invoices include:

- Household businesses, individual businesses paying tax according to the tax declaration method must use e-invoices;

- Household businesses, individual businesses paying presumptive tax if requesting invoice use shall be issued by tax authorities with singular e-invoices per each occurrence;

- Household businesses, individual businesses declaring tax per each occurrence if requesting invoice use shall be issued by tax authorities with singular e-invoices per each occurrence.

Thus, referring to the aforementioned regulations, individual businesses paying tax according to the tax declaration method must use e-invoices.

How to correct the value content on the erroneous e-invoice in Vietnam?

Based on Article 7 of Circular 78/2021/TT-BTC regulating the handling of e-invoices, and e-invoice data summaries submitted to tax authorities with mistakes in certain cases as follows:

Handling of e-invoices and e-invoice data summaries submitted to tax authorities with mistakes in certain cases

1. For e-invoices:

..

e) Particularly for errors in value content on the invoice: adjust increase (indicated by a positive sign), adjust decrease (indicated by a negative sign) to match with the actual adjustment.

...

Thus, if there are errors in the value content on the e-invoice, they should be corrected by increasing (indicated by a positive sign) or decreasing (indicated by a negative sign) to match the actual adjustment.