What is the form for the quarterly report on the use of printed invoices in Vietnam?

What is the form for the quarterly report on the use of printed invoices in Vietnam?

Pursuant to Clause 1, Article 29 of Decree 123/2020/ND-CP as follows:

Report on the use of printed invoices purchased from the tax authority and the list of invoices used in the period

1. Quarterly, enterprises, economic organizations, households, and individual businesses purchasing invoices from the tax authority are responsible for submitting a report on the use of invoices and the list of invoices used in the period to the directly managing tax authority.

The report on the use of invoices is to be submitted quarterly no later than the last day of the first month of the subsequent quarter in which the invoices are used, using Form BC26/HDG Appendix IA issued with this Decree.

If no invoices are used in the period, enterprises, economic organizations, households, and individual businesses must submit a report on the use of invoices indicating the quantity used as zero (= 0), and are not required to submit the list of invoices used in the period. If in the previous period the invoices were fully used and reported with a remaining number of zero (0), and no invoices are purchased or used in the period, they are not required to report on the use of invoices.

2. Enterprises, economic organizations, households, and individual businesses selling goods and services are responsible for submitting a report on the use of invoices and the list of invoices used in the period during events such as divisions, separations, mergers, dissolutions, bankruptcies, changes in ownership; the handover, sale, contracting, or leasing of state enterprises, alongside the deadline for submitting tax finalization dossiers.

3. In case enterprises, economic organizations, households, and individual businesses move their business location to a different jurisdiction from the managing tax authority's, they must submit the report on the use of invoices and the list of invoices used in the period to the tax authority from which they are moving.

Thus, the form for the quarterly report on the use of invoices is Form BC26/HDG. Download

What is the form for the quarterly report on the use of printed invoices in Vietnam? (Image from the Internet)

What is the the time limit for reporting on lost printed invoices purchased from tax authorities in Vietnam?

Pursuant to Clause 1, Article 28 of Decree 123/2020/ND-CP as follows:

Handling of lost, burned, or damaged printed invoices purchased from the tax authority

1. Enterprises, economic organizations, households, or individual businesses that discover a loss, burn, or damage of issued or unissued invoices must compile a report about the lost, burned, or damaged invoices and notify the directly managing tax authority using Form BC21/HDG Appendix IA issued with this Decree, no later than 5 days from the date of the incident. If the last day (the 5th day) coincides with a legal holiday, the final day of the deadline is considered the day following that holiday.

2. If a seller has issued an invoice for the sale of goods or provision of services, but later the seller or buyer loses, burns, or damages the second copy of the original invoice, they must create a record acknowledging the incident. The record must clearly state where the seller declared and paid taxes for the first copy of the invoice, and include the names and signatures of their legal representatives (or authorized individuals) with a seal (if applicable), and the seller must photocopy the first copy of the invoice, sign and seal the copy, and hand it to the buyer. The buyer may use the signed and sealed photocopy with the related incident record for accounting purposes and tax declaration. Both buyer and seller are responsible for the accuracy of the lost, burned, or damaged invoices.

In cases where the loss, burn, or damage of the second copy of an invoice used involves a third party (e.g., the third party is a transporter or invoice carrier), the responsibility and penalties for the seller or buyer will be determined based on which party hired the third party.

Thus, according to the above regulation, if a printed invoice purchased from the tax authority is lost, it must be reported to the tax authority no later than 5 days from the date of loss.

What are the 7 prohibited acts related to invoices in Vietnam?

Based on Article 5 of Decree 123/2020/ND-CP, the 7 prohibited acts related to invoices include:

- For tax officials

+ Causing inconvenience or difficulty for organizations or individuals in purchasing invoices and vouchers;

+ Engaging in concealment or collusion with organizations or individuals to use illegal invoices and vouchers;

+ Taking bribes during inspections or audits on invoices.

- For organizations, individuals selling and providing goods or services, and related entities

+ Engaging in fraudulent activities such as using illegal invoices or illegally using invoices;

+ Obstructing tax officials in performing their duties, specifically through actions that could harm the health or dignity of tax officials during invoice and voucher inspections;

+ Unauthorized access, alteration, or destruction of information systems related to invoices and vouchers;

+ Offering bribes or performing other acts related to invoices and vouchers for unlawful benefits.