What is the deadline for provision of e-invoice information in Vietnam under Decree 123?

What is the deadline for provision of e-invoice information in Vietnam?

Based on Article 51 of Decree 123/2020/ND-CP, the regulations are as follows:

Deadline for providing e-invoice information

Within no more than 5 minutes from receiving the request, the e-portal responds to the information user:

1. e-invoice information

Provide reasons in case the system encounters an error or there is no e-invoice information.

2. In cases where the request for information involves large data, the deadline for providing e-invoice information is notified by the General Department of Taxation.

Within a maximum time of 5 minutes from receiving the request, the e-portal responds to the information user as follows:

(1) e-invoice information

Provide reasons in case the system encounters an error or there is no e-invoice information.

(2) In cases where the request for information involves large data, the deadline for providing e-invoice information is notified by the General Department of Taxation.

What is the deadline for provision of e-invoice information in Vietnam according to Decree 123? (Image from the Internet)

What are regulations on the reference number of an e-invoice in Vietnam?

Pursuant to the regulations at point b, clause 1, Article 4 of Circular 78/2021/TT-BTC, the regulation on the reference number of an e-invoice is as follows:

The reference number of an e-invoice is a group of 6 characters, including both letters and numbers, reflecting the reference number of an e-invoice to indicate information about the type of e-invoice with or without tax authority codes, the year of invoice creation, and the type of e-invoice used. These six (06) characters are regulated as follows:

- The first character is one (01) letter, either C or K: C indicates an e-invoice with a tax authority code, K indicates an e-invoice without a code;

- The next two characters are two (02) Arabic numerals representing the year the e-invoice was created, identified by the last two digits of the calendar year. Example: The invoice creation year is 2022, thus represented as 22; for 2023, it is represented as 23;

- The next character is one (01) letter, designated as T, D, L, M, N, B, G, H, indicating the type of e-invoice used, specifically:

+ Letter T: Applied to e-invoices registered for use by enterprises, organizations, business households, and individuals with the tax authority;

+ Letter D: Applied to invoices for the sale of public assets and national reserve goods or specific e-invoices not necessarily having some mandatory criteria registered for use by enterprises and organizations;

+ Letter L: Applied to e-invoices issued by the tax authority per each occurrence;

+ Letter M: Applied to e-invoices initialized from cash registers;

+ Letter N: Applied to internal transfer cum shipment notes as e-invoices;

+ Letter B: Applied to shipment notes for goods consigned to agents as e-invoices;

+ Letter G: Applied to stamps, tickets, and cards as e-value-added tax invoices;

+ Letter H: Applied to stamps, tickets, and cards as e-sales invoices.

- The last two characters are letters determined by the seller based on management needs. If the seller uses multiple e-invoice templates in the same category, these last two characters differentiate the different templates within the same invoice type. If there is no management need, use YY;

- In the representation, the reference number of an e-invoice and form code symbol are shown at the top right of the invoice (or in an easily recognizable position);

- Examples of symbols for e-invoice form and e-invoice:

+ "1C22TAA" - is a value-added tax invoice with a tax authority code issued in 2022, an e-invoice registered by an enterprise, organization with the tax authority;

+ "2C22TBB" - is a sales invoice with a tax authority code issued in 2022, an e-invoice registered by an enterprise, organization, or individual business with the tax authority;

+ "1C23LBB" - is a value-added tax invoice with a tax authority code issued in 2023 and is issued by the tax authority for each occurrence;

+ "1K23TYY" - is a non-coded value-added tax invoice issued in 2023, an e-invoice registered by an enterprise, organization with the tax authority;

+ "1K22DAA" - is a non-coded value-added tax invoice issued in 2022 and is a specific e-invoice not necessarily having some mandatory criteria registered by enterprises and organizations;

+ "6K22NAB" - is a non-coded internal transfer cumulatively used shipment note issued in 2022 by an enterprise registered with the tax authority;

+ "6K22BAB" - is a non-coded consignment shipment note for goods sent on consignment issued in 2022 registered by an enterprise with the tax authority.

What are cases of termination of provision or use of e-invoice information in Vietnam?

According to Article 50 of Decree 123/2020/ND-CP regarding the termination of provision or use of e-invoice information as follows:

(1) The General Department of Taxation revokes the e-portal access account or the validity of mobile phone number texting in the following cases:

+ Upon request from the user's information registration contact point;

+ The usage period has expired;

+ The e-portal access account or mobile phone number does not perform information queries for 6 consecutive months;

+ Detection of cases using e-invoice information improperly, serving operational activities contrary to the function, duty of the information user, not conforming to laws on state secret protection.

(2) The General Department of Taxation suspends the connection of the user's system with the e-portal in the following cases:

+ Upon request from the user's information registration contact point;

+ Detection of cases using e-invoice information improperly, serving operational activities contrary to the function, duty of the information user, not conforming to laws on state secret protection.

- No later than 5 working days before the official termination of the use of e-invoice information provision methods by the information user (except if the user's registration contact point requests in writing), the General Department of Taxation notifies in writing the registration contact point of the information user about the termination of the use of e-invoice and document information provision methods, stating the reasons for the termination.